Re: [gnso-osc-ops] Actions/Summary: 19 May Meeting

[Julie Hedlund <julie.hedlund@xxxxxxxxx>]

Ray,

Thanks so much for the edits.  This is very helpful since, as you can see, I’m 
not always able to catch everything.  I’ll make the changes to the wiki.

Best regards,

Julie


On 5/19/10 7:49 PM, "Ray Fassett" <ray@xxxxxxxxx> wrote:

A couple of minor edits, Julie. Please see below embedded comments in the 
action items:


________________________________

From: owner-gnso-osc-ops@xxxxxxxxx [mailto:owner-gnso-osc-ops@xxxxxxxxx] On 
Behalf Of Julie Hedlund
Sent: Wednesday, May 19, 2010 3:10 PM
To: gnso-osc-ops
Subject: [gnso-osc-ops] Actions/Summary: 19 May Meeting

Dear Work Team members,

Below are the action items and a brief summary of the discussion at our 19 May 
meeting.  Please let me know if you have any questions or changes.  These are 
posted on our wiki at: 
https://st.icann.org/icann-osc/index.cgi?gnso_operations_team.  Please note 
that currently we do not have a meeting scheduled in two weeks (02 June), but 
we can schedule one if the Work Team decides it needs one because we have left 
that slot open on our calendar of meetings.  Thank you.

Best regards,

Julie

Action Items/Discussion

1. ITEMS SENT TO OSC FOR REVIEW/APPROVAL: 2.1 Term Limits, 2.4 Board Seats, and 
5. SOI/DOI: These sections were sent by Ray Fassett to Philip Sheppard for 
distribution to the OSC for review and approval. The OSC sent Sections 2.1 and 
2.5 to the GNSO Council for consideration on 17 May. On Section 5.0, Philip 
Sheppard has proposed to the OSC the following recommendation: "The OSC 
recommends to Council: a) the immediate adoption of the attached operating 
procedures section 5 on disclosure of interest with the exception of parts 
5.3.2 and 5.3.3; b) that Council request ICANN Staff to create and maintain a 
list as specified in 5.3.2 and 5.3.3 of all "entities with which ICANN has a 
transaction, contract, or other arrangement (e.g. Registries, Registrars, 
Consultants, etc)" with appropriate considerations of privacy by XX date; c) 
that upon completion of this list, 5.3.2 and 5.3.3 are automatically adopted." 
He asked OSC members to respond to his recommendation by 23 May.

2. SECTION 3.8 ABSENCES: The Work Team discussed section 3.8.4, paragraph c 
concerning how to address absences with respect to Nomination Committee 
Appointees (NCAs). They agreed that in the case of an absence, the vote should 
automatically go to [Ray: the non-voting NCA Council rep] an alternate NCA who 
also is a Council member for the vote, but that there also should be a process 
to notify the alternate NCA. Ken agreed to alter both Section 3.8 and Section 
4.0 in any cases where this provision would be invoked.

3. SECTION 4 VOTING: The Work Team discussed the version of the document sent 
by Ken on 18 May and agreed to the changes with some revisions noted, 
particularly those that concern the issue with NCA absences noted in Section 
3.8.

4. DEADLINE: Ray Fassett requested Ken to make the changes as soon as he can 
and to send a redlined version of the documents. The Work Team will have [Ray: 
likely not more than one business day i.e. deadline for comments being this 
Friday May 21 since we already have a good idea of what these are about] a week 
to review and respond to the final changes. He suggested that there would not 
be a scheduled meeting in two weeks unless the Work Team decided it needed one. 
Upon approval of the final revised documents Ray will send them to the OSC to 
review.