[gnso-osc] RE: OSC Draft Document Holiday Package - Revised Draft Charters, Invitation and New Motion
Thanks again Rob and Ken for your quick work on these documents. Please
note my comments below.
My goal will be to finalize these documents NLT noon on Monday, 29
December so please communicate any additional concerns by then.
Thanks,
Chuck
________________________________
From: Robert Hoggarth [mailto:robert.hoggarth@xxxxxxxxx]
Sent: Monday, December 22, 2008 7:36 PM
To: Gomes, Chuck; gnso-osc@xxxxxxxxx
Subject: OSC Draft Document Holiday Package - Revised Draft
Charters, Invitation and New Motion
Dear OSC Members:
Attached please find a package of six (6) draft documents which
encompass the latest versions of the OSC Charter, the three OSC Work
Team Charters, the Invitation/Announcement to join work teams and a
proposed motion for the 8 January 2009 GNSO Council meeting. The
documents in this package reflect discussions during today's
meeting/call and should supersede previous draft versions of the
documents. Most of the changes are editorial and formatting in nature,
but all docs - particularly the new draft motion document - are worth
some review. Each document (and any changes from its previous version)
is described below:
1. Draft OSC Charter:
This red-lined version reflects the addition of hyperlinks
connecting readers to the work team charters on the wiki and recognition
that the committee has integrated standard work team and membership
rules in the work team charters. It also still includes the minor
committee expansion concept (work team chairs) proposed by
Wolf-Ulrich.[Gomes, Chuck] This looks fine to me.
2. Draft Motion:
With the failure of the "informational-approval" approach to the
GNSO Council, staff was instructed to draft a motion seeking Council
approval of the OSC Charter. This draft violates the Philip Sheppard
"pithy" rule, but I erred on the side of over-inclusiveness recognizing
that it is easier to take out language rather than add it. Comments and
edits are welcomed. The intention is for Chuck to make the motion
approve the charter and Olga will second it.[Gomes, Chuck] I suggest
two edits that are highlighted in the last two paragraphs in the first
attached file and also copied here: "Whereas the OSC Chair has shared
copies of the revised OSC Charter and draft Charters of the various work
teams of the OSC with the Council;
RESOLVED, the GNSO Council approves the revised OSC Charter and
acknowledges the draft charters of its three Work Teams."[Gomes, Chuck]
Note that I changed 'drafted charters' to 'draft charters. I will plan
on submitting this motion with any additional edits proposed on the OSC
list on Monday, 29 December. If additional changes are needed after
then, we can still make them.
3. Work Team Charters (3 docs):
Clean versions of the three work team charters are all attached.
They reflect discussions on today's call as noted in Chuck's meeting
report. The modifications largely consist of format changes and edits to
more clearly describe the context of the work team efforts. Several
hyperlinks have also been added to the documents to help readers access
the OSC and PPSC wikis.[Gomes, Chuck] Regarding the GOT charter, the
second attached file highlights two changes I suggest, the first a minor
edit in Section VI.3 and second the addition of the following paragraph
to Section IV, Calendar/Timetables: "In preparing a calendar and
timetables, it is important to note that certain responsibilities of the
GOT will need to be completed with sufficient lead time to facilitate
implementation of the new bicameral structure of the GNSO Council,
currently targeted for June 2009. For example, the GNSO Council Rules
of Procedure will need to be revised to accommodate the new structure.
The GOT calendar and timetables should be developed to ensure that all
tasks that are prerequisites to GNSO restructure implementation are
completed well enough in advance to allow for: OSC review and approval;
Council review and approval; adequate lead time to prepare for
implementation of the bicameral structure." I believe this addition is
particularly important for the GOT charter but we may want to consider
adding a similar paragraph to the other charters, modified to fit those
charters. Please communicate your thoughts about this on the list. I
went ahead and made similar edits to the GCOT and Communications and
Coordination team charters; the proposed edits are highlighted in the
third and fourth attached files.
4. Work Team Invitation/Announcement:
FYI, this red-lined document reflects some final editorial
changes that fix format and grammar issues in the document. You'll also
note that a single point of contact - the GNSO Secretariat email address
- has been established for all interested work team volunteers. Chuck is
coordinating with the PPSC and hopes to circulate the invite as soon as
practicable.
[Gomes, Chuck] I suggest rewording the first sentence of the
intro paragraph as highlighted in the last attached file and as copied
here: "The GNSO is creating five new Work Teams to be the incubators
through which implementation plans for ICANN Board approved GNSO
improvement recommendations can be developed and proposed by members of
the ICANN community." The wording of the previous sentence could easily
have been interpreted to mean that the teams would be developing policy
and I think that could create an unwanted impression. Feel free to
improve my wording.
Versions of all these documents can be found on the OSC wiki
workspace -
https://st.icann.org/icann-osc/index.cgi?operations_steering_committee_o
sc.
Thank you all for your continuing contributions to this effort.
Happy holidays!
Rob Hoggarth
On 12/22/08 10:51 AM, "Chuck Gomes" <cgomes@xxxxxxxxxxxx> wrote:
My notes from today's OSC meeting are highlighted in the
attached copy of the agenda. Please be aware that the meeting was mostly
logistical in nature. Some changes were decided regarding the draft
team charters and the work team invitation message, but I believe they
were nonmaterial. It is important that everyone review the meeting
notes and the documents that will be subsequently sent to the OSC list
and posted to the OSC wiki, to make sure that you agree in terms of
whether or not you have any concerns regarding the changes made. In the
meantime, the plan is to proceed, assuming the documents are approved by
the OSC.
There are a lot of action items, mostly for Staff and
Chuck, all of which are included in the notes.
Merry Christmas and Happy New Year to all,
Chuck
Attachment:
GNSO Improvements Draft Motion For Approval of Revised OSC Charter (22DEC08) with Gomes edits.doc Attachment:
GNSO Improvements Draft GNSO Ops Team Charter (Clean) 22DEC08 (RHv3) with Gomes edits.doc Attachment:
GNSO Improvements Draft Charter of the GCOT (Clean) 22DEC08 (RHv3) with Gomes edits.doc Attachment:
GNSO Improvements Draft Charter of the GCOMT (Clean) 22DEC08 (RHv3) with Gomes edits.doc Attachment:
GNSO Improvements Work Teams Invite Draft 22Dec08 with (FINAL RBKBv1) with Gomes edits.doc
|