RE: [gnso-restruc-dt] Notes from Restructure meeting of 25 May

["Metalitz, Steven" <met@xxxxxxx>]

Avri, thanks for laying out the timetable below, which is very useful to
know.  I feel constrained to point out, though, that Q1 (regarding seats
allocated to the NCSG) is a threshold question from the IPC's viewpoint,
and I can't see IPC representatives to the Council being in a position
to support any package of by-laws amendments until that issue is
resolved.  

Your chart correctly points out that this issue is "waiting on Board
determination."  So far, the only output we have seen from the Board is
Denise's note of a week ago, which stated:  "The Board approved a
resolution that: noted that the proposed SG charters require revisions
to  ensure equitable participation and representation by new
constituencies;  directed the Board's Structural Improvements Committee
(SIC) and ICANN Staff  to propose changes to the SG charters to make
them consistent with the Board's  stated objectives; and directed the
SIC to post the revised charters, and an  explanatory memorandum, for
GNSO consultation and public comment." The text of the resolution still
has not been made public.  

Assuming that the issue posed by Q1 was not resolved at last week's
Board meeting, it may be that it will be addressed in the proposed
changes now being prepared by SIC and the staff.  Those proposed changes
are then to be posted for GNSO consultation and public comment.  Perhaps
staff could provide an update on the status of these proposals, when
they are expected to be posted, and the likely duration of the public
comment period, so that we can make a more realistic appraisal of the
timetable for by-laws revisions. 

Alternatively, perhaps the Board intends to resolve this issue at its
next meeting in Sydney.  If so it would be useful to know that.  

Steve   

-----Original Message-----
From: owner-gnso-restruc-dt@xxxxxxxxx
[mailto:owner-gnso-restruc-dt@xxxxxxxxx] On Behalf Of Avri Doria
Sent: Tuesday, May 26, 2009 10:57 AM
To: gnso-restruc-dt@xxxxxxxxx
Subject: [gnso-restruc-dt] Notes from Restructure meeting of 25 May


Hi,

Report from the Restructuring Meeting.

1. Schedule was reviewed.

Some of the data points in the discussion (some exact dates need to be
firmed up):

a. It is a firm goal, endorsed by the Board, that the new council be
seated at the Seoul Meeting.
b. In order for council members to have travel arrangements it will be
necessary for them to be elected by 8 September if not a week earlier (I
have asked for official notification of traveller notification date).
c. Since it is assumed to take 3-4 weeks for SG elections, the SG
charters and By-law changes need to be approved by the Board at their 30
July meeting.
d. The board will require materials (council recommendation on by-law
changes and agreed upon SG charters) 4 weeks in advance.  This allows
for a required Board comment period.  This means the council needs to
have made its recommendation on the by-laws by 30 June.  As a separate
process, the SIC, Policy Staff and SGs need to finalize the SG charters.
e. This means we either decide at our public meeting on 23 June, or a
special meeting the following week.  It is also possible that we do the
vote on the the by-laws via an email vote if all of the discussions have
been completed.
f. In order to meet ICANN publication deadlines and to give
constituencies a chance to review the material before the public
meeting, by-laws and  motion should be framed by June 9 at the latest
(to give 2 weeks)

It was pointed out that this very tight schedule means that the GNSO
constituencies, SGs and Council would need to get very timely reports on
Board/SIC decisions.

2. We received a SIC update from Raimundo indicating:
- the Board has empowered the SIC to act on the questions sent for
review by this DT
- the SIC will be meeting shortly and will be able to give the council
answers shortly (depends on date of SIC mtg)
- it is considered necessary to seat the new council in Seoul

3. We reviewed question Q5 Q7, Q8, and Q10

- on Q5 a small group composed of Philip, Chuck, Olga and Mary/Milton
are working on text that can be proposed to the list that balances their
concerns.

- on Q7 and Q8, Avri will draft proposed  language for these that is
based on adhering to a principle of subsidiarity, i.e. making and
documenting decisions at the lowest appropriate unit of organization in
the bottom up chain.

- on Q10:

-- line 45 with reference to the spreadsheet, it was postulated that
there is full consensus on the point: "An individual may not serve
simultaneously as a GNSO Councilor and an ICANN Board member". This
needs confirmation so the issue can marked as resolved.

-- line 46, alternate text was suggested at the end of the meeting that
was not discussed in the meeting, and needs to be discussed on the list:
" With the exception of voting, no individual or entity shall be
excluded from observing a Constituency merely becasue of participation
in another Constituency.  Each Constituency will be repsonsible for
determing its own rules relating to observer participation."

4. The next meeting : Monday 1 June at 1300 UTC, but discussions need to
continue on the list in order to meet the deadlines.

5. The poll on the selection method for  NCAs is ongoing:
http://www.doodle.com/x2ey9ydpq5rga7u9

6. An updated spreadsheet is attached.  Changes are highlighted.


Please send any comments or corrections to this list.

thanks

a.