[gnso-travel-dt] Re: Some comments before our meeting

["Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>]

Dear collegues,
For those who are interesting in participate, the meeting with Doug Brent
and Denise Michel scheduled at 18 hs will take place in room Al Manial,
located on floor -3.
See you there.
Best
Olga

2008/11/3 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>

> Hi,
> in preparation for our meeting with DB and Denise tomorrow, I put together
> comments sent to the list, and also the most important ideas of the email
> sent to Denise and her response.
> Doug confirmed the time (18:00) but not where the meeting will be.
> As soon as I know I will let you know.
> Please feel free to add any missed info or other contributions that are
> useful for the meeting.
> Regards
> Olga
>
>
> *Travel Support Policy document for the administration of Travel Funds for
> GNSO
>
> Drafting team meeting with Doug Brent and Denise Michel*
>
>
> *GENERAL COMMENTS*
>
> More flexibility in the use of travel support funds
>
> How we can use the money?
>
> Posted policy seems clear that it is only for ICANN Meetings. But can the
> constituencies decide to use it otherwise?
>
> It also only allows full support for a traveler, can we figure out a way
> around that?
>
>
>
> *Request for clarification sent to Denise:*
>
> Considering that the future structure of the GNSO, the Council will be
> mainly divided into four stakeholder groups and constituencies will report
> to each stakeholder group.
>
> Will the constituencies be the representatives in the GNSO?
>
> Or will this role be handled by each stakeholder group?
>
> Will travel funds be received by constituencies or by the stakeholder
> groups?
>
>
>
>
> *
> Contribution to the document sent by Greg Ruth*
>
> Allocation and Control
>
> The total GNSO Travel support budget (less the amount allotted to the NCAs
> and GNSO Council chair) should be divided on an equal basis among the GNSO
> constituencies or stakeholder groups (TBD).
>
> The use of travel support funds is to be solely determined by each
> constituency or stakeholder group (TBD) independently as it sees fit to most
> effectively progress the work of the GNSO.  This will require flexibility in
> the use of travel support funds.  For example, an attendee may receive
> partial support (e.g. just airfare) or full support at the discretion of
> his/her sending group.  Also, a sending group may use the funds in different
> ways for different ICANN meetings throughout the year (e.g. send more or
> fewer people) as long as its total budget for the fiscal year is not
> exceeded.
>
> The GNSO Council has no role in deciding how these funds are allocated to
> individuals.
>
>
> Transparency and Reporting
>
> The names of all who receive travel support must be made known publicly.
> What is covered for each (e.g. air fare, accommodations, per diem - not the
> dollar amounts) must also be made public.
>
> Everyone who is supported must make known (e.g. in a report) publicly the
> dates of travel, accommodations (which hotel) and meetings attended and/or
> work accomplished.  Note:  I think this should take less than a page to
> describe.
>
>
> *Response from Denise to our email:*
> …………
> The question you raise should be addressed by the GNSO, rather than
> ICANN Staff.  Staff is expecting to receive recommendations from the
> GNSO on how travel funds should allocated to best meet the needs of
> the GNSO community.  (Note that ICANN's Travel Procedure states "In
> summary, the new community travel procedure proposes to allocate funds
> (based on a transparent calculation methodology) for the use of each
> SO in traveling to ICANN meetings. Each SO will agree on a process
> appropriate to that SO for determining the constituent members to be
> supported." <
> http://www.icann.org/en/topics/travel-support/revised-procedure-11aug08-en.htm
> >)
>
> The Stakeholder Groups will not be formally established until the
> April - June 2009 time frame (please see my emails to the GNSO Council
> list on this issue).  The GNSO may want to create a process now for
> the allocation of travel funds with the intention of reviewing and, if
> needed, revising it as implementation plans for GNSO
> Improvements/Restructuring are completed.  The Stakeholder Group will
> be an entity made up of formally recognized constituencies
> (constituencies would not "report to" Stakeholder Groups as you
> noted).  Staff expects Stakeholder Groups to be concerned with matters
> relevant to the interaction of those constituencies (e.g. SG
> membership and GNSO Council seat allocation) and not, as a general
> practice, prescribe activities inside or within constituencies that
> are otherwise the province of the GNSO Council and ICANN Board.
>
> I would be happy to meet with the group in Cairo if you need more
> information about the GNSO's transition.  If you have questions about
> ICANN's Travel Procedure, Doug Brent would be the best person to meet
> with you.  Glen and can help arrange either/both.
> ……………………
>
>
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