RE: [gnso-travel-dt] Re: Draft document and next steps

["Tim Ruiz" <tim@xxxxxxxxxxx>]

> we could consider the following text as 
> our drafted version.

Agreed.

Tim 


-------- Original Message --------
Subject: [gnso-travel-dt] Re: Draft document and next steps
From: "Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>
Date: Thu, November 27, 2008 11:15 am
To: gnso-travel-dt@xxxxxxxxx, "Glen_de_Saint_Géry"
<glen@xxxxxxxxx>, "Olga Cavalli" <olgacavalli@xxxxxxxxx>

Dear collegues,
we were not successful with the Doodle in arrangin our next conference
call.
On the other hand we should agree on a draft text to send for
consideration to the Council.
If I recieve no other comments or suggestions then we could consider the
following text as our drafted version.
Any comments are welcome.
Best regards
Olga

GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING
Allocation and Control:
The total GNSO Travel support budget (less the amount allotted to the
NCAs and GNSO Council chair) should be divided to the extent possible on
an equal basis among the GNSO constituencies. 
The use of travel support funds is for travel to ICANN meetings,
including regional, inter-sessional, and face-to-face working group
meetings.
The use of travel support funds is to be solely determined by each
constituency independently as it sees fit to most effectively progress
the work of the GNSO.
The GNSO Council has no role in deciding how these funds are allocated
to individuals.
Transparency and Reporting:
The names of all who receive travel support must be made known publicly.
What is covered for each (e.g. air fare, accommodations, per diem –
not the dollar amounts) must also be made public.
Everyone who is supported must make known (e.g. in a report) publicly
the dates of travel, accommodations (which hotel) and meetings attended
and/or work accomplished. Note: This should take less than a page to
describe.
 









2008/11/20 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
Hi,
I have recieved contributions from Greg and Tim for our draft document.
Following this message you can find a text I prepared with both
contributions, also you can find the comments after our meeting with
Doug Brent.

My suggestions for next steps are:

- Work on the final text of the "principle" document , we can make this
online trough the list or in a conference call.
- Request feedback from DB in relation with possible flexibility for
funds allocation.
- Define a group within GNSO so  ICANN staff can have a permanent
contact to provide input about  travel issues, in both phases (until
June and after). I want to volunteer myself for be part of this group.
Perhaps our drafting team could remain as a group for this purpose. 

Your comments are welcome.
Best regards
Olga


Drafted text with Greg and Tim Contributions:

GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING
Allocation and Control:
The total GNSO Travel support budget (less the amount allotted to the
NCAs and GNSO Council chair) should be divided to the extent possible on
an equal basis among the GNSO constituencies. 
The use of travel support funds is for travel to ICANN meetings,
including regional, inter-sessional, and face-to-face working group
meetings.
The use of travel support funds is to be solely determined by each
constituency independently as it sees fit to most effectively progress
the work of the GNSO.
The GNSO Council has no role in deciding how these funds are allocated
to individuals.
Transparency and Reporting:
The names of all who receive travel support must be made known publicly.
What is covered for each (e.g. air fare, accommodations, per diem –
not the dollar amounts) must also be made public.
Everyone who is supported must make known (e.g. in a report) publicly
the dates of travel, accommodations (which hotel) and meetings attended
and/or work accomplished. Note: This should take less than a page to
describe.
 
 
----------------------------------------------------------------------------------------------------------------------


2008/11/5 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
Hi,
In this message I am including notes from the meeting we held yesterday
and some general comments fom us.

The proposed next steps could be:

- Prepare our document with principles, as established before in our
calls, then we can provide this imput to ICANN staff.

- FInd a date and time for our next conference call.

Any suggestions for week of next call? Then Glen can help us with a
doodle to find day and time.

Please remember to send text in order to feed our "principles draft
document". Greg already did.

Regards to all
Olga





Meeting with Doug Brent and Liz Gaster
Tuesday Nov 3rd, 208
Cairo

Council members present in the meeting: Robin, Zahid, Olga


Notes taken during the meeting:

Stakeholder groups will allocate council seats in GNSO after
restructuring.

GNSO must define how to allocate travel funds from today until June. 

Funds may go to other participants not only councelors.

This assignment will be defined by GNSO.

Flexibility and partial founding for using funds could be possible, Doug
will try to find a way to solve this demand.

The problem with partial funding is that in ICANN there is fiduciary
control that makes it difficult.

DB will contact ICANN CFO to find an intermediate solution for the
partial funding and flexibility issue.

DB said it could be very useful for him and other staff members that
GNSO may set up a group that provides input about this travel issues, in
both phases (until June and after).

DB expressed that this group should also define a set of principles in
order to help them with the definition of the travel support policy.

DB would like to have in 3 or 4 week GNSO input about the use of travel
funds.

General Comments from us

Funds should be divided equally between existing constituencies (after
subtracting NCA travel) between now and June 09.

We could propose that founds should be divided between constituencies or
stakeholder groups as may become clearer closer to June 09 once the
restructuring of the houses is firmed up and allow discussions in Mexico
feed into the policy.

We should continue to work towards a longer-term policy.  

We stress to staff that we REALLY need to find a way for flexibility and
that legal fiduciary duties really do not require the DEGREE of rigidity
that we have seen in the past.  There can be some middle ground and we
hope to find it.