RE: [gnso-travel-dt] Re: Draft document and next steps

["Cyril Chua" <CyrilChua@xxxxxxxxxxxxxx>]

Dear Olga
 
I support this draft.
 
Regards
Cyril

________________________________

From: owner-gnso-travel-dt@xxxxxxxxx [mailto:owner-gnso-travel-dt@xxxxxxxxx] On 
Behalf Of Olga Cavalli
Sent: Wednesday, December 03, 2008 1:40 AM
To: gnso-travel-dt@xxxxxxxxx; Glen_de_Saint_Géry; Olga Cavalli
Subject: [gnso-travel-dt] Re: Draft document and next steps


Hi,
If I don not hear any comment within the next 24 hours I will send the drafted 
text to the Council so this issue can be included in the next meeting agenda.
Best regards to all.
Olga



2008/11/27 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>


        Dear collegues,
        we were not successful with the Doodle in arrangin our next conference 
call.
        On the other hand we should agree on a draft text to send for 
consideration to the Council.
        If I recieve no other comments or suggestions then we could consider 
the following text as our drafted version.
        Any comments are welcome.
        Best regards
        Olga
        


        GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING

        Allocation and Control:

        The total GNSO Travel support budget (less the amount allotted to the 
NCAs and GNSO Council chair) should be divided to the extent possible on an 
equal basis among the GNSO constituencies. 

        The use of travel support funds is for travel to ICANN meetings, 
including regional, inter-sessional, and face-to-face working group meetings.

        The use of travel support funds is to be solely determined by each 
constituency independently as it sees fit to most effectively progress the work 
of the GNSO.

        The GNSO Council has no role in deciding how these funds are allocated
        to individuals.

        Transparency and Reporting:

        The names of all who receive travel support must be made known 
publicly. What is covered for each (e.g. air fare, accommodations, per diem - 
not the dollar amounts) must also be made public.

        Everyone who is supported must make known (e.g. in a report) publicly 
the dates of travel, accommodations (which hotel) and meetings attended and/or 
work accomplished. Note: This should take less than a page to describe.

         










        2008/11/20 Olga Cavalli <olgac@xxxxxxxxxxxxxxx> 


                Hi,
                I have recieved contributions from Greg and Tim for our draft 
document.
                Following this message you can find a text I prepared with both 
contributions, also you can find the comments after our meeting with Doug Brent.
                
                My suggestions for next steps are:
                
                - Work on the final text of the "principle" document , we can 
make this online trough the list or in a conference call.
                - Request feedback from DB in relation with possible 
flexibility for funds allocation.
                - Define a group within GNSO so  ICANN staff can have a 
permanent contact to provide input about  travel issues, in both phases (until 
June and after). I want to volunteer myself for be part of this group. Perhaps 
our drafting team could remain as a group for this purpose. 
                
                Your comments are welcome.
                Best regards
                Olga
                
                
                Drafted text with Greg and Tim Contributions:
                
                

                GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR 
ICANN MEETING

                Allocation and Control:

                The total GNSO Travel support budget (less the amount allotted 
to the NCAs and GNSO Council chair) should be divided to the extent possible on 
an equal basis among the GNSO constituencies. 

                The use of travel support funds is for travel to ICANN 
meetings, including regional, inter-sessional, and face-to-face working group 
meetings.

                The use of travel support funds is to be solely determined by 
each constituency independently as it sees fit to most effectively progress the 
work of the GNSO.

                The GNSO Council has no role in deciding how these funds are 
allocated
                to individuals.

                Transparency and Reporting:

                The names of all who receive travel support must be made known 
publicly. What is covered for each (e.g. air fare, accommodations, per diem - 
not the dollar amounts) must also be made public.

                Everyone who is supported must make known (e.g. in a report) 
publicly the dates of travel, accommodations (which hotel) and meetings 
attended and/or work accomplished. Note: This should take less than a page to 
describe.

                 

                 
----------------------------------------------------------------------------------------------------------------------



                2008/11/5 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
                

                        Hi,
                        In this message I am including notes from the meeting 
we held yesterday and some general comments fom us.
                        
                        The proposed next steps could be:
                        
                        - Prepare our document with principles, as established 
before in our calls, then we can provide this imput to ICANN staff.
                        
                        - FInd a date and time for our next conference call.
                        
                        Any suggestions for week of next call? Then Glen can 
help us with a doodle to find day and time.
                        
                        Please remember to send text in order to feed our 
"principles draft document". Greg already did.
                        
                        Regards to all
                        Olga
                        
                        
                        
                        
                        
                        Meeting with Doug Brent and Liz Gaster
                        Tuesday Nov 3rd, 208
                        Cairo
                        
                        Council members present in the meeting: Robin, Zahid, 
Olga
                        
                        
                        Notes taken during the meeting:
                        
                        Stakeholder groups will allocate council seats in GNSO 
after restructuring.
                        
                        GNSO must define how to allocate travel funds from 
today until June. 
                        
                        Funds may go to other participants not only councelors.
                        
                        This assignment will be defined by GNSO.
                        
                        Flexibility and partial founding for using funds could 
be possible, Doug will try to find a way to solve this demand.
                        
                        The problem with partial funding is that in ICANN there 
is fiduciary control that makes it difficult.
                        
                        DB will contact ICANN CFO to find an intermediate 
solution for the partial funding and flexibility issue.
                        
                        DB said it could be very useful for him and other staff 
members that GNSO may set up a group that provides input about this travel 
issues, in both phases (until June and after).
                        
                        DB expressed that this group should also define a set 
of principles in order to help them with the definition of the travel support 
policy.
                        
                        DB would like to have in 3 or 4 week GNSO input about 
the use of travel funds.
                        
                        General Comments from us
                        
                        Funds should be divided equally between existing 
constituencies (after subtracting NCA travel) between now and June 09.
                        
                        We could propose that founds should be divided between 
constituencies or stakeholder groups as may become clearer closer to June 09 
once the restructuring of the houses is firmed up and allow discussions in 
Mexico feed into the policy.
                        
                        We should continue to work towards a longer-term 
policy.  
                        
                        We stress to staff that we REALLY need to find a way 
for flexibility and that legal fiduciary duties really do not require the 
DEGREE of rigidity that we have seen in the past.  There can be some middle 
ground and we hope to find it.