[gnso-travel-dt] Re: Draft document and next steps

["Olga Cavalli" <olgac@xxxxxxxxxxxxxxx>]

Hi,
If I don not hear any comment within the next 24 hours I will send the
drafted text to the Council so this issue can be included in the next
meeting agenda.
Best regards to all.
Olga


2008/11/27 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>

> Dear collegues,
> we were not successful with the Doodle in arrangin our next conference
> call.
> On the other hand we should agree on a draft text to send for consideration
> to the Council.
> If I recieve no other comments or suggestions then we could consider the
> following text as our drafted version.
> Any comments are welcome.
> Best regards
> Olga
>
> *GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING*
>
> Allocation and Control:
>
> The total GNSO Travel support budget (less the amount allotted to the NCAs
> and GNSO Council chair) should be divided to the extent possible on an equal
> basis among the GNSO constituencies.
>
> The use of travel support funds is for travel to ICANN meetings, including
> regional, inter-sessional, and face-to-face working group meetings.
>
> The use of travel support funds is to be solely determined by each
> constituency independently as it sees fit to most effectively progress the
> work of the GNSO.
>
> The GNSO Council has no role in deciding how these funds are allocated
> to individuals.
>
> Transparency and Reporting:
>
> The names of all who receive travel support must be made known publicly.
> What is covered for each (e.g. air fare, accommodations, per diem – not the
> dollar amounts) must also be made public.
>
> Everyone who is supported must make known (e.g. in a report) publicly the
> dates of travel, accommodations (which hotel) and meetings attended and/or
> work accomplished. Note: This should take less than a page to describe.
>
>
>
>
>
>
>
>
>
>
>
> 2008/11/20 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
>
> Hi,
>> I have recieved contributions from Greg and Tim for our draft document.
>> Following this message you can find a text I prepared with both
>> contributions, also you can find the comments after our meeting with Doug
>> Brent.
>>
>> My suggestions for next steps are:
>>
>> - Work on the final text of the "principle" document , we can make this
>> online trough the list or in a conference call.
>> - Request feedback from DB in relation with possible flexibility for funds
>> allocation.
>> - Define a group within GNSO so  ICANN staff can have a permanent contact
>> to provide input about  travel issues, in both phases (until June and
>> after). I want to volunteer myself for be part of this group. Perhaps our
>> drafting team could remain as a group for this purpose.
>>
>> Your comments are welcome.
>> Best regards
>> Olga
>>
>>
>> *Drafted text with Greg and Tim Contributions:*
>>
>> *GNSO PRINCIPLES FOR ALLOCATION OF TRAVEL SUPPORT FUNDS FOR ICANN MEETING
>> *
>>
>> Allocation and Control:
>>
>> The total GNSO Travel support budget (less the amount allotted to the NCAs
>> and GNSO Council chair) should be divided to the extent possible on an equal
>> basis among the GNSO constituencies.
>>
>> The use of travel support funds is for travel to ICANN meetings, including
>> regional, inter-sessional, and face-to-face working group meetings.
>>
>> The use of travel support funds is to be solely determined by each
>> constituency independently as it sees fit to most effectively progress the
>> work of the GNSO.
>>
>> The GNSO Council has no role in deciding how these funds are allocated
>> to individuals.
>>
>> Transparency and Reporting:
>>
>> The names of all who receive travel support must be made known publicly.
>> What is covered for each (e.g. air fare, accommodations, per diem – not the
>> dollar amounts) must also be made public.
>>
>> Everyone who is supported must make known (e.g. in a report) publicly the
>> dates of travel, accommodations (which hotel) and meetings attended and/or
>> work accomplished. Note: This should take less than a page to describe.
>>
>>
>>
>>
>>  
>> ----------------------------------------------------------------------------------------------------------------------
>>
>>
>> 2008/11/5 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
>>
>>> Hi,
>>> In this message I am including notes from the meeting we held yesterday
>>> and some general comments fom us.
>>>
>>> The proposed next steps could be:
>>>
>>> - Prepare our document with principles, as established before in our
>>> calls, then we can provide this imput to ICANN staff.
>>>
>>> - FInd a date and time for our next conference call.
>>>
>>> Any suggestions for week of next call? Then Glen can help us with a
>>> doodle to find day and time.
>>>
>>> Please remember to send text in order to feed our "principles draft
>>> document". Greg already did.
>>>
>>> Regards to all
>>> Olga
>>>
>>>
>>>
>>>
>>>
>>> *Meeting with Doug Brent and Liz Gaster
>>> Tuesday Nov 3rd, 208
>>> Cairo*
>>>
>>> Council members present in the meeting: Robin, Zahid, Olga
>>>
>>>
>>> *Notes taken during the meeting:*
>>>
>>> Stakeholder groups will allocate council seats in GNSO after
>>> restructuring.
>>>
>>> GNSO must define how to allocate travel funds from today until June.
>>>
>>> Funds may go to other participants not only councelors.
>>>
>>> This assignment will be defined by GNSO.
>>>
>>> Flexibility and partial founding for using funds could be possible, Doug
>>> will try to find a way to solve this demand.
>>>
>>> The problem with partial funding is that in ICANN there is fiduciary
>>> control that makes it difficult.
>>>
>>> DB will contact ICANN CFO to find an intermediate solution for the
>>> partial funding and flexibility issue.
>>>
>>> DB said it could be very useful for him and other staff members that GNSO
>>> may set up a group that provides input about this travel issues, in both
>>> phases (until June and after).
>>>
>>> DB expressed that this group should also define a set of principles in
>>> order to help them with the definition of the travel support policy.
>>>
>>> DB would like to have in 3 or 4 week GNSO input about the use of travel
>>> funds.
>>>
>>> *General Comments from us*
>>>
>>> Funds should be divided equally between existing constituencies (after
>>> subtracting NCA travel) between now and June 09.
>>>
>>> We could propose that founds should be divided between constituencies or
>>> stakeholder groups as may become clearer closer to June 09 once the
>>> restructuring of the houses is firmed up and allow discussions in Mexico
>>> feed into the policy.
>>>
>>> We should continue to work towards a longer-term policy.
>>>
>>> We stress to staff that we REALLY need to find a way for flexibility and
>>> that legal fiduciary duties really do not require the DEGREE of rigidity
>>> that we have seen in the past.  There can be some middle ground and we hope
>>> to find it.
>>>
>>>
>>>
>>>
>>
>