RE: [gnso-travel-dt] Travel policy lunch with staff

["Tim Ruiz" <tim@xxxxxxxxxxx>]

My personal views and the general view of the RrC is well known, but I
understand the rest of the GNSO feels differently. So I would like to at
least ask for something by which we can measure a return on investment
so-to-speak by having the entire Council funded. Some ideas:

1. Fuller participation of Councilors at ICANN meetings - not so much
what they do while they are there, but that they are there. If it is 80%
on average now (just guessing), and grows to 90% or more with full
funding, that is a measurable gain. It may also spill over into better
participation on teleconference meetings.

2. Participation by a broder spectrum of the GNSO community. This will
be especially important as term limits kick in. I value the experience
that we have on the Council now, but *new blood* may bring fresh ideas.
This could be measured by the number of interested individuals in
serving on the Council, and the number of first time Councilors.

3. Time to market of deliverables so-to-speak. With fuller participation
at F2F meetings and on teleconferences, we should be able to deliver our
work in a more timely fashion. This is a little harder to measure since
the work load may vary, but it could at least be quantified at the end
of each budget cycle.

There may be better ideas, but I think it would make it easier for ICANN
to justify the travel expense year to year. It also encourages the
Council to use the funds productively.


Tim 

-------- Original Message --------
Subject: Re: [gnso-travel-dt] Travel policy lunch with staff
From: Olga Cavalli <olgac@xxxxxxxxxxxxxxx>
Date: Wed, March 04, 2009 4:36 pm
To: Zahid Jamil <zahid@xxxxxxxxxxxxxxxxx>
Cc: gnso-travel-dt@xxxxxxxxx, Glen_de_Saint_Géry
<Glen@xxxxxxxxx>

Thanks Zahid again.
I will prepare a draft document to share with the list once I have
recieved all the comments.
Regards
Olga

2009/3/4 Zahid Jamil <zahid@xxxxxxxxxxxxxxxxx>
Also:  what would be the US$ difference between the monetary amount of
travel support provided to the GNSO today and the monetary amount of
travel
support for ALL GNSO Councillors?





Zahid Jamil

Barrister-at-law

Jamil & Jamil

Barristers-at-law

219-221 Central Hotel Annexe

Merewether Road, Karachi. Pakistan

Cell: +923008238230

Tel: +92 21 5680760 / 5685276 / 5655025

Fax: +92 21 5655026

www.jamilandjamil.com <http://www.jamilandjamil.com/>



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From: owner-gnso-travel-dt@xxxxxxxxx
[mailto:owner-gnso-travel-dt@xxxxxxxxx]

On Behalf Of Zahid Jamil
Sent: 05 March 2009 03:13

To: 'Olga Cavalli'; gnso-travel-dt@xxxxxxxxx; 'Glen de Saint Géry'
Subject: RE: [gnso-travel-dt] Travel policy lunch with staff



Also - we need a detailed breakdown of the GNSO travel support budget.



Zahid Jamil

Barrister-at-law

Jamil & Jamil

Barristers-at-law

219-221 Central Hotel Annexe

Merewether Road, Karachi. Pakistan

Cell: +923008238230

Tel: +92 21 5680760 / 5685276 / 5655025

Fax: +92 21 5655026

www.jamilandjamil.com <http://www.jamilandjamil.com/>



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From: Zahid Jamil [mailto:zahid@xxxxxxxxxxxxxxxxx]
Sent: 05 March 2009 03:08
To: 'Olga Cavalli'; gnso-travel-dt@xxxxxxxxx; 'Glen de Saint Géry'
Subject: RE: [gnso-travel-dt] Travel policy lunch with staff



My points:



All Councillors should be funded.



·         The GNSO should have travel support.  Why:

·         The Board has given us a herculean task for implementation of
improvements and restructuring.  The numerous Cs, WGs, DTs etc.  all
require
bodies to man these structures.  We have a deficit of manpower and
resource.
Although this work has been assigned in these times (especially this
economically difficult times) the Budget travel support is the same as
last
year.  Hence, technically the work assigned is unsupported/unfunded. 
The
workload of the GNSO is at least in these times enormous and it would be
unrealistic for the structures to work by volunteers being stretched
beyond
limits especially without travel support. (this implies the support is
not
restricted to the 3 ICANN meetings for only Councillors but may include
WG
and DT members as the Constituencies may nominate)





Whether all or some are funded:

·         The budgeted amount for GNSO should be monetized and divided
equally between Constituencies (possibly SGs if there is a proliferation
of
Constituencies)

·         The Constituencies should decide who, how many and when to
allocate the travel funding

·         Constituency allocation should be transparent but at the
discretion of the Constituency

·         If in one Financial Year a Constituency does not utilise and
saves
its allocation that allocation should be reserved and rolled over into
travel reserves for the next FY in addition to the budget allocation for
the
next FY - this will allow Constituencies to plan their work which are
usually 2 to 3 year projects over the years by planning financially over
the
2-3 year period instead of having compulsorily to utilise the amount
allocated per year in that year.  So the 2-3 year work plan should not
be
constrained by a limitation of the FY utilisation.







Zahid Jamil

Barrister-at-law

Jamil & Jamil

Barristers-at-law

219-221 Central Hotel Annexe

Merewether Road, Karachi. Pakistan

Cell: +923008238230

Tel: +92 21 5680760 / 5685276 / 5655025

Fax: +92 21 5655026

www.jamilandjamil.com <http://www.jamilandjamil.com/>



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From: owner-gnso-travel-dt@xxxxxxxxx
[mailto:owner-gnso-travel-dt@xxxxxxxxx]
On Behalf Of Olga Cavalli
Sent: 05 March 2009 02:47
To: gnso-travel-dt@xxxxxxxxx; Glen de Saint Géry
Subject: [gnso-travel-dt] Travel policy lunch with staff



Notes from the meeting with staff in relation with Travel Policy

Wednesday March 4th, 12:30 - 14 hs

GNSO council members present:

Zahid Jamil
Stefan Van Helder
Greg Ruth
Tim Ruiz
Olga Cavalli

Norbert Klein - Noncom

ICANN Staff

Kevin...
Doug Brent
Stacy Hoffberg

What we expressed:

All GNSO council members should be founded to attend ICANN meetings.
All council members volunteer their time and the GNSO amount of work is
a
lot.
The amount of work in GNSO is highly increasing due to the GNSO
restructuring and the different steering commitees and working groups
that
council members participate in.
It could be good if constituencies recieve funds and they distribute
these
funds among their members.
If they want highly qualified people to volunteer their time to ICANN
they
should pay to all travel expenses.

What Olga expressed: GNSO should have same treatment like Board members
in
relation with travelling. GNSO is a lot of work and responsibility and
we
all volunteer our time.

What ICANN staff said:

Present ICANN Budget for travel 1,5 MUSD.
Today all ALAC is founded.
Some ccNSO members are founded.
Half GNSO members are founded.
GAC is asking for travel founds.
It could be helpful if GNSO prepares a draft document that justifies
founding all council members (workload, volunteer time, etc)
It may be a unified position or different views of the same issue but
all in
a document produced by GNSO.
ICANN long term goal is to collect money to benefir larger community
with
its work.


Zahid, could you please add more detail into the last part of the
conversation about keeping money from one year budget to the following
year?
I could not get the whole idea of this last part of the meeting.


Please those who were presen add other comments that perhaps I missed.

Next steps:

I could draft a new document taking these comments and using our
previous
agreed document about travel policy and then I send it to the drafting
team
list for your comments.
Then we should send it to GNSO list.

I will welcome your comments.
Regards
Olga