RE: [gnso-travel-dt] Motion - Comments in relation with GNSO travel funding and policy

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Olga,
 
I would agree with Stephane that a motion is probably not needed.  I think it 
would be sufficient for the DT to send its recommendations but it is really up 
to the drafting team according to the procedures of the DT.
 
Chuck


________________________________

        From: owner-gnso-travel-dt@xxxxxxxxx 
[mailto:owner-gnso-travel-dt@xxxxxxxxx] On Behalf Of Olga Cavalli
        Sent: Tuesday, March 24, 2009 5:50 PM
        To: Stéphane Van Gelder
        Cc: gnso-travel-dt@xxxxxxxxx
        Subject: Re: [gnso-travel-dt] Motion - Comments in relation with GNSO 
travel funding and policy
        
        
        Thanks Stephane,
        I thought that there should be a formal request to constituencies with 
a motion in relation with the text, my mistake.
        I will change it.
        But on the other hand and following the exchanges of emails in relation 
with Sydney travel funds for GNSO, I am not sure what should the drafting team 
be doing.
        Could someone give some ideas or suggestions on how to start?
        Regards to all
        Olga
        
        
        2009/3/24 Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>
        

                Hi Olga,
                
                Thanks for that. To be honest, I'm not sure I understand what 
the motion is trying to achieve. Do we really need a motion to get each Council 
rep to go back to their respective constituencies with our drafting team's 
recommendations?
                
                As far as the RrC goes, Tim and I have already been providing 
our Excom with regular updates...
                
                Thanks,
                
                Stéphane
                
                
                Le 23/03/09 01:26, « Olga Cavalli » <olgac@xxxxxxxxxxxxxxx> a 
écrit :
                
                

                        Hi,
                        as promised I have drafted a motion about our comments 
in relation with Travel Policy and Travel funds for GNSO council.
                        I recieved no comments from the GNSO list about our 
drafted text. We did recieve some info from Kevin Wilson, does anyone have any 
comment on this regard?
                        
                        Here is the drafted motion:
                        
                        DRAFT MOTION ON TRAVEL POLICY AND TRAVEL FUNDS FOR GNSO 
                        
                        Moved: Olga Cavalli
                        
                        Seconded: 
                        
                        Whereas:
                        

                        *       During the Mexico meeting, members of the 
Travel Policy Drafting Team met with ICANN Staff members Kevin Wilson, Doug 
Brent and Stacy Hoffberg. 
                        *       ICANN Staff members present in that meeting 
requested the Travel Policy Drafting Team to prepare a document with those 
ideas and requirements that GNSO has in relation with travel funding and travel 
policy. They expressed that this information could be very useful for them. 
                        *       The drafting team submitted the recommended 
drafted text for GNSO comments to the GNSO Council on March 18th, 2009.
                                

                        Resolve:
                        

                        *       Council representatives are asked to forward 
the recommendations to their respective constituencies for discussion and 
comment as applicable and be prepared to finalize the GNSO comments in the 
Council meeting on xxxxxxxxx.
                                

                        
                        Your comments changes and additions are welcome, best 
regards and have a nice week.
                        
                        Olga
                        
                        
                        
                        
                        
                        
                        
                        
                        2009/3/18 Stéphane Van Gelder 
<stephane.vangelder@xxxxxxxxx>
                        

                                
                                Olga,
                                
                                Once again thanks for all your hard work on 
collating and summarising our DT's various comments.
                                
                                I think we have a sound text here.
                                
                                One question: what are the next steps? I don't 
remember having seen any response from ICANN staff on the numbers we asked them 
for... And moving on, how do we go about obtaining what has been requested in 
our summary? Should a motion be put in front of the GNSO Council?
                                
                                Thanks,
                                
                                Stéphane Van Gelder
                                
                                
                                
                                Le 18/03/09 02:50, « Olga Cavalli » 
<olgac@xxxxxxxxxxxxxxx <http://olgac@xxxxxxxxxxxxxxx> > a écrit :
                                
                                

                                        Hi,
                                        
                                        The Travel Drafting Team met with ICANN 
Staff in México ( Kevin Wilson, Doug Brent and Stacy Hoffberg).
                                        
                                        What we agreed during the meeting was 
that GNSO would prepare a document with those ideas and requirements that GNSO 
has in relation with travel funding and travel policy. They expressed that this 
information could be very useful for them.
                                        
                                        The drafted text is included in this 
email for your revision.
                                        
                                        Your comments are welcome, then we will 
submit it to the ICANN staff members that were present in the meeting.
                                        
                                        Best regards
                                        
                                        Olga
                                        
                                        
                                        
                                        Comments about GNSO Travel funding and 
travel policy
                                        
                                        All GNSO council members should be 
founded to attend ICANN meetings.
                                        
                                        All council members volunteer their 
time and the GNSO amount of work is a lot.
                                        
                                        The amount of work in GNSO is highly 
increasing due to the GNSO restructuring and the different steering committees 
and working groups that council member´s participate in.
                                        
                                        GNSO must undergo restructuring and 
this enormous task is unbudgeted and no additional resource is allocated for 
this purpose.  Hence, extended travel funding especially in this period
                                        is required. If there is additional 
work, then there is a need for additional funding resources.
                                        The workload of the GNSO is, at least 
in these times, enormous and it would be unrealistic for the structures to work 
by volunteers being stretched beyond limits especially without travel support. 
This support may include WG and DT members as the Constituencies may nominate.
                                        
                                        It could be good if constituencies 
receive the travel funds and they distribute these funds among their members 
with flexibility.
                                        
                                        The budgeted amount for GNSO should be 
monetized and divided equally between Constituencies (possibly SGs if there is 
a proliferation of Constituencies).
                                        
                                        Constituency allocation should be 
transparent but at the discretion of the Constituency.
                                        
                                        If in one Financial Year a Constituency 
does not utilize and saves its allocation, that allocation should be reserved 
and rolled over into travel reserves for the next FY in addition to the budget 
allocation for the next.
                                        
                                        A growth in the active participation of 
ALL GNSO Councilors in ICANN meetings may enhance the face to face work of GNSO 
making it more efficient and also it may also benefit the work on 
teleconference meetings.
                                        
                                        It may also benefit the participation 
by a broader spectrum of the GNSO community. 
                                         Travel funding should not impact 
registrar or registry fees.
                                        
                                        According to the proposed budget 
documents, ICANN expects revenues that will be $13 million "in excess" of 
ICANN's budget for FY10.
                                        
                                        A rough estimate of the extra cost of 
funding all councilors' funding for next year is $200K.
                                        
                                        It could be useful to know a detailed 
breakdown of the GNSO travel support budget.
                                        
                                        Also it could help knowing the travel 
support provided to the GNSO today and the monetary amount of travel support 
for ALL GNSO Councilors.