RE: [gnso-vi-feb10] Face to face meeting

[Jeff Eckhaus <eckhaus@xxxxxxxxxxxxxxx>]

Mikey,


Do you know if most of the can make that time either remotely or in person? 

I am not sure about others but I had already made plans for arrival in Brussels 
and will be there on Saturday afternoon, so cannot participate either way. This 
might be the case for many others as they may be in the air at that time


Jeff Eckhaus 

-----Original Message-----
From: owner-gnso-vi-feb10@xxxxxxxxx [mailto:owner-gnso-vi-feb10@xxxxxxxxx] On 
Behalf Of Mike O'Connor
Sent: Friday, April 30, 2010 8:04 AM
To: Gnso-vi-feb10@xxxxxxxxx
Subject: [gnso-vi-feb10] Face to face meeting


hi all,

here's an update on where things are at with assembling face to face.  the 
topic has been on our (Roberto's and my) radar for several weeks and here's a 
snapshot of where we're at.

we think the best opportunity for a face to face gathering is the Saturday 
morning at the start of the Brussels meeting.  this isn't what we would go for 
in a perfect world where we had unlimited time, lots of budget and people could 
get away from their regular jobs.  but it'll have to do.  kinda like consensus 
decisions -- it's not our favorite solution, but it's the best we can see.

so we've asked Glen to schedule us a 9-12 slot on Saturday morning.  are some 
thoughts;

-- the WG needs to meet as a group before we present our work to the GNSO 
Council on Sunday (and before we have our workshop with the broader community 
on Wednesday)

-- Saturday afternoon is scheduled to be a conversation between Kurt and the 
GNSO about the DAG and we figure there's no way we can compete with that

-- the GNSO topics scheduled for Saturday morning aren't quite so crucial, so 
some Councilors might be able to break way to join us, at least for a while

-- we asked for a longer slot because while the WG may not need the whole 3 
hours, we think it's easier to shorten the meeting at the last minute than 
lengthen it 

-- it's pretty hard to get people to Brussels before Saturday, and also really 
hard on the conference-scheduling people to support us, so we considered and 
dropped the idea of meeting on Friday

-- we'll provide remote participation for the meeting and will actively use 
Adobe to run the meeting so that remote participants won't be disadvantaged too 
much (except with regard to sleep)

-- the Sunday GNSO-Council slot will stay the same -- 30-45 minutes -- and will 
be focused on presenting where we are so far and getting Council feedback

that concludes my report.  :-)

mikey



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