[gnso-vi-feb10] Face to face meeting

["Mike O'Connor" <mike@xxxxxxxxxx>]

hi all,

here's an update on where things are at with assembling face to face.  the 
topic has been on our (Roberto's and my) radar for several weeks and here's a 
snapshot of where we're at.

we think the best opportunity for a face to face gathering is the Saturday 
morning at the start of the Brussels meeting.  this isn't what we would go for 
in a perfect world where we had unlimited time, lots of budget and people could 
get away from their regular jobs.  but it'll have to do.  kinda like consensus 
decisions -- it's not our favorite solution, but it's the best we can see.

so we've asked Glen to schedule us a 9-12 slot on Saturday morning.  are some 
thoughts;

-- the WG needs to meet as a group before we present our work to the GNSO 
Council on Sunday (and before we have our workshop with the broader community 
on Wednesday)

-- Saturday afternoon is scheduled to be a conversation between Kurt and the 
GNSO about the DAG and we figure there's no way we can compete with that

-- the GNSO topics scheduled for Saturday morning aren't quite so crucial, so 
some Councilors might be able to break way to join us, at least for a while

-- we asked for a longer slot because while the WG may not need the whole 3 
hours, we think it's easier to shorten the meeting at the last minute than 
lengthen it 

-- it's pretty hard to get people to Brussels before Saturday, and also really 
hard on the conference-scheduling people to support us, so we considered and 
dropped the idea of meeting on Friday

-- we'll provide remote participation for the meeting and will actively use 
Adobe to run the meeting so that remote participants won't be disadvantaged too 
much (except with regard to sleep)

-- the Sunday GNSO-Council slot will stay the same -- 30-45 minutes -- and will 
be focused on presenting where we are so far and getting Council feedback

that concludes my report.  :-)

mikey



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