RE: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

Good suggestions Jaime.
 
Chuck


________________________________

        From: owner-gnso-wpm-dt@xxxxxxxxx [mailto:owner-gnso-wpm-dt@xxxxxxxxx] 
On Behalf Of Jaime Plug In
        Sent: Tuesday, March 30, 2010 6:52 PM
        To: 'Ken Bour'; gnso-wpm-dt@xxxxxxxxx
        Subject: RES: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft 
(KBv1)
        
        

        I vote for your new condensed paragraph. Think goals should be 
maintained.

         

        As for the penultimate paragraph, I suggest to reduce and divide it as 
follows.

         

        The DT believes that prioritization is an important first step of a 
broader Council's project management process, which should be further defined 
and will require appropriate tools to assist in the active and effective 
management of the workload.   

         

        The DT recommends:

        1)       that a process be developed to allow timely tracking of GNSO 
projects on an on-going basis.  

        2)      supporting this process with a web-based software toolkit (e.g. 
excellent open source applications are available) that will assign Staff and 
Community resources to projects/tasks and offer time/milestone tracking.  

         

         

        Jaime Wagner
        jaime@xxxxxxxxxxxxxxxxxx <mailto:jaime@xxxxxxxxxxxxxxxxxx> 
        Cel (51) 8126-0916
        Fax (51) 3123-1708

         

        De: owner-gnso-wpm-dt@xxxxxxxxx [mailto:owner-gnso-wpm-dt@xxxxxxxxx] Em 
nome de Ken Bour
        Enviada em: terça-feira, 30 de março de 2010 19:10
        Para: 'Gomes, Chuck'; gnso-wpm-dt@xxxxxxxxx
        Assunto: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)

         

        Chuck & WPM Members:

         

        Now that I read it again, I think the 1st and 2nd paragraphs could be 
combined and shortened to something like this:       

         

        As commissioned by the GNSO Council at the Seoul ICANN meeting (Nov 
2009), the WPM-DT has been working diligently over the past five months to 
scope out and complete a set of activities leading to a proposed methodology 
for prioritizing the GNSO's work.   As its primary deliverable, the team has 
drafted a document (attached) and recommends that it be approved for inclusion 
in the GNSO Operating Procedures as Chapter 6 along with its accompanying 
ANNEX.   The procedure contains three main sections:  Purpose (6.1), Scope 
(6.2), and Methodology (6.3) followed by an ANNEX, which includes detailed 
steps/procedures that may be amended as the Council gains experience with the 
approach.   

         

        Does anyone think we should drop the "goals" paragraph?   

         

        Ken

         

         

        From: Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx] 
        Sent: Tuesday, March 30, 2010 5:35 PM
        To: Ken Bour; gnso-wpm-dt@xxxxxxxxx
        Subject: RE: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)

         

        It looks fine to me, although a little long.

         

        Chuck

                 

                
________________________________


                From: owner-gnso-wpm-dt@xxxxxxxxx 
[mailto:owner-gnso-wpm-dt@xxxxxxxxx] On Behalf Of Ken Bour
                Sent: Tuesday, March 30, 2010 12:50 PM
                To: gnso-wpm-dt@xxxxxxxxx
                Subject: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft 
(KBv1)

                WPM Team Members:

                 

                Below is a draft of a cover letter that I am proposing be sent 
by Olga to the GNSO Council transmitting the DT's final deliverable.   Perhaps 
we can do some work on it via the email list and finalize at our 6 April 
session.   I attempted to incorporate Jaime's important point about the need 
for a management "process" with software tools in a complementary and 
supportive role.  

                 

                Thanks,

                 

                Ken

                ===

                 

                DRAFT (KBv1)

                 

                To:  GNSO Council

                From:  Work Prioritization Model Drafting Team (WPM-DT)

                 

                Subject:  Transmittal of Proposed Section 6 and ANNEX to GNSO 
Operating Procedures

                 

                Dear Councilors:

                 

                As commissioned by the GNSO Council at the Seoul ICANN meeting 
(Nov 2009), the WPM-DT has been working diligently over the past five months to 
scope out and complete a set of activities leading to a proposed methodology 
for prioritizing the GNSO's work.   As its primary deliverable, the team has 
drafted a document (attached) that it recommends be approved for inclusion in 
the GNSO Operating Procedures (as Chapter 6) along with an accompanying ANNEX 
that contains detailed instructional material that may be amended as the 
Council gains experience with the approach.  

                 

                The proposed Work Prioritization begins by identifying those 
projects that are "Eligible" to be prioritized.  As you will read in Section 
6.2 - Scope, the team does not recommend that all projects be prioritized 
because some are in states or stages that would render prioritization 
inapplicable.   Once all projects have been properly categorized as to their 
eligibility for prioritization, Section 6.3 - Methodology outlines a sequence 
of steps, fleshed out more fully in the ANNEX, that the Council will undertake 
to develop a set of GNSO Project priorities.    

                 

                The DT's goals in developing the methodology were to ensure 
that the process:  

                a.       is user-friendly, unambiguous, and straightforward to 
execute; 

                b.      produces realistic outputs that will help the Council 
to make effective management decisions; and

                c.       is structured as an on-going task that accommodates 
change including the introduction of new projects as they are proposed in the 
future.

                 

                Although outside its direct scope, the DT has spent time 
considering how the Council can make effective use of the Project 
Prioritization once it is completed.  The DT believes that prioritization is an 
important first step; however, it will be vitally important that the Council 
have access to appropriate project information, data, processes, and tools to 
assist with its active management of the workload.   To facilitate these 
managerial responsibilities, the DT recommends that a process be developed that 
would include documenting and tracking GNSO projects on an on-going basis.  The 
team recommends supporting its process with a web-based software toolkit (e.g. 
excellent open source applications are available) that will assign Staff and 
Community resources to projects/tasks and offer time/milestone tracking plus 
advanced collaboration capabilities allowing work to be managed efficiently, 
effectively, and transparently.  Information from such an application suite, 
properly summarized and analyzed by Staff, will enable the Council to make 
better informed decisions by understanding and evaluating more clearly the 
resource constraints impacting existing projects as well as the effects of new 
work that must be integrated into the total portfolio.  

                 

                The DT remains available to assist the Council in the 
implementation of these new Work Prioritization procedures and to work with any 
other team(s) on scoping out the program/project management disciplines that 
will become central in the Council's role as manager of the policy development 
process. 

                 

                Olga Cavalli

                Chair, WPM-DT