Re: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)

[Olga Cavalli <olgacavalli@xxxxxxxxx>]

I support Jaime suggestions, regards
Olga

2010/3/30 Jaime Plug In <jaime@xxxxxxxxxxxxxxxxxx>

>  I vote for your new condensed paragraph. Think goals should be
> maintained.
>
>
>
> As for the penultimate paragraph, I suggest to reduce and divide it as
> follows.
>
>
>
> The DT believes that prioritization is an important first step of a broader
> Council’s project management process, which should be further defined and
> will require appropriate tools to assist in the active and effective
> management of the workload.
>
>
>
> The DT recommends:
>
> 1)       that a process be developed to allow timely tracking of GNSO
> projects on an on-going basis.
>
> 2)      supporting this process with a web-based software toolkit (e.g.
> excellent open source applications are available) that will assign Staff and
> Community resources to projects/tasks and offer time/milestone tracking.
>
>
>
>
>
> *Jaime Wagner
> *jaime@xxxxxxxxxxxxxxxxxx
> Cel (51) 8126-0916
> Fax (51) 3123-1708
>
>
>
> *De:* owner-gnso-wpm-dt@xxxxxxxxx [mailto:owner-gnso-wpm-dt@xxxxxxxxx] *Em
> nome de *Ken Bour
> *Enviada em:* terça-feira, 30 de março de 2010 19:10
> *Para:* 'Gomes, Chuck'; gnso-wpm-dt@xxxxxxxxx
> *Assunto:* [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)
>
>
>
> Chuck & WPM Members:
>
>
>
> Now that I read it again, I think the 1st and 2nd paragraphs could be
> combined and shortened to something like this:
>
>
>
> As commissioned by the GNSO Council at the Seoul ICANN meeting (Nov 2009),
> the WPM-DT has been working diligently over the past five months to scope
> out and complete a set of activities leading to a proposed methodology for
> prioritizing the GNSO’s work.   As its primary deliverable, the team has
> drafted a document (attached) and recommends that it be approved for
> inclusion in the GNSO Operating Procedures as Chapter 6 along with its
> accompanying ANNEX.   The procedure contains three main sections:  Purpose
> (6.1), Scope (6.2), and Methodology (6.3) followed by an ANNEX, which
> includes detailed steps/procedures that may be amended as the Council gains
> experience with the approach.
>
>
>
> Does anyone think we should drop the “goals” paragraph?
>
>
>
> Ken
>
>
>
>
>
> *From:* Gomes, Chuck [mailto:cgomes@xxxxxxxxxxxx]
> *Sent:* Tuesday, March 30, 2010 5:35 PM
> *To:* Ken Bour; gnso-wpm-dt@xxxxxxxxx
> *Subject:* RE: [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)
>
>
>
> It looks fine to me, although a little long.
>
>
>
> Chuck
>
>
>  ------------------------------
>
> *From:* owner-gnso-wpm-dt@xxxxxxxxx [mailto:owner-gnso-wpm-dt@xxxxxxxxx] *On
> Behalf Of *Ken Bour
> *Sent:* Tuesday, March 30, 2010 12:50 PM
> *To:* gnso-wpm-dt@xxxxxxxxx
> *Subject:* [gnso-wpm-dt] WPM-DT Cover Letter to Council - Draft (KBv1)
>
> WPM Team Members:
>
>
>
> Below is a draft of a cover letter that I am proposing be sent by Olga to
> the GNSO Council transmitting the DT’s final deliverable.   Perhaps we can
> do some work on it via the email list and finalize at our 6 April session.
>  I attempted to incorporate Jaime’s important point about the need for a
> management “process” with software tools in a complementary and supportive
> role.
>
>
>
> Thanks,
>
>
>
> Ken
>
> ===
>
>
>
> *DRAFT (KBv1)*
>
>
>
> To:  GNSO Council
>
> From:  Work Prioritization Model Drafting Team (WPM-DT)
>
>
>
> *Subject:  Transmittal of Proposed Section 6 and ANNEX to GNSO Operating
> Procedures*
>
>
>
> Dear Councilors:
>
>
>
> As commissioned by the GNSO Council at the Seoul ICANN meeting (Nov 2009),
> the WPM-DT has been working diligently over the past five months to scope
> out and complete a set of activities leading to a proposed methodology for
> prioritizing the GNSO’s work.   As its primary deliverable, the team has
> drafted a document (attached) that it recommends be approved for inclusion
> in the GNSO Operating Procedures (as Chapter 6) along with an accompanying
> ANNEX that contains detailed instructional material that may be amended as
> the Council gains experience with the approach.
>
>
>
> The proposed Work Prioritization begins by identifying those projects that
> are “Eligible” to be prioritized.  As you will read in Section 6.2 – Scope,
> the team does not recommend that *all* projects be prioritized because
> some are in states or stages that would render prioritization
> inapplicable.   Once all projects have been properly categorized as to their
> eligibility for prioritization, Section 6.3 – Methodology outlines a
> sequence of steps, fleshed out more fully in the ANNEX, that the Council
> will undertake to develop a set of GNSO Project priorities.
>
>
>
> The DT’s goals in developing the methodology were to ensure that the
> process:
>
> a.       is user-friendly, unambiguous, and straightforward to execute;
>
> b.      produces realistic outputs that will help the Council to make
> effective management decisions; and
>
> c.       is structured as an on-going task that accommodates change
> including the introduction of new projects as they are proposed in the
> future.
>
>
>
> Although outside its direct scope, the DT has spent time considering how
> the Council can make effective use of the Project Prioritization once it is
> completed.  The DT believes that prioritization is an important first step;
> however, it will be vitally important that the Council have access to
> appropriate project information, data, processes, and tools to assist with
> its active management of the workload.   To facilitate these managerial
> responsibilities, the DT recommends that a process be developed that would
> include documenting and tracking GNSO projects on an on-going basis.  The
> team recommends supporting its process with a web-based software toolkit
> (e.g. excellent open source applications are available) that will assign
> Staff and Community resources to projects/tasks and offer time/milestone
> tracking plus advanced collaboration capabilities allowing work to be
> managed efficiently, effectively, and transparently.  Information from such
> an application suite, properly summarized and analyzed by Staff, will enable
> the Council to make better informed decisions by understanding and
> evaluating more clearly the resource constraints impacting existing projects
> as well as the effects of new work that must be integrated into the total
> portfolio.
>
>
>
> The DT remains available to assist the Council in the implementation of
> these new Work Prioritization procedures and to work with any other team(s)
> on scoping out the program/project management disciplines that will become
> central in the Council’s role as manager of the policy development process.
>
>
>
> Olga Cavalli
>
> Chair, WPM-DT
>
>