Re: [gtld-council] Some more Brussels Meetings Logistics

[Mawaki Chango <ki_chango@xxxxxxxxx>]

Hello Bruce,

You advise that the travel arrangements shall be made under ICANN's guidelines 
with
ICANN-approved travel agencies. Those for Asia and the US are still to be 
announced.
On the other hand, the earlier message was saying that we need to provide Glen 
with
the name of the person whose travel expenses will be funded by ICANN. Is the 
GNSO
secretariat going to make the bookings, or shall we wait to have the relevant 
agent
contacts to check with them before we fill out the administrative forms? Are the
expenses being charged directly to ICANN or will it be a reimbursement (risky)?
thanks to clarify.

Mawaki

--- Bruce Tonkin <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx> wrote:

> Hello All,
> 
> Here is some initial logistical information complied by the ICANN staff to 
> assist
> with making arrangements.  The staff will provide additional information as it
> becomes available.
> 
> I would like to thank Dr Liz Williams and Glen de Saint Géry for the extensive
> work they have put into making the meeting possible.
> 
> Regards,
> Bruce Tonkin
> 
> 
> DATE:  Thursday 11 May, Friday 12 May and Saturday 13 May.  
> 
> LOCATION:   Brussels
> 
> Renaissance Brussels Hotel, Rue de Parnasse 19
> 
> Brussels 1050 Belgium
> 
> Phone:  +32 2 5052929  Fax:  +32 2 5052555
> 
> http://marriott.com/property/propertypage/BRUBR 
> 
> For directions see:
> 
>
http://marriott.com/property/mapandnearbyairports/default.mi?marshaCode=brubr&WT_Ref=mi_left
> 
> 
> 25 minutes from the Airport:  estimated taxi fare: 35 EUR (one way)
> 
> Metro Station:  Trone  (.5 km)
> 
> Train Station:  Gare du Luxembourg  (.1 km)
> 
> TRAVEL ARRANGEMENTS:
> 
> For those receiving ICANN funding for the meetings:  The travel arrangement 
> for
> this meeting will be handled by one of three ICANN approved travel agents.  
> Please
> contact the one closest to you and arrange the most direct, economy class 
> airfare
> between your home base and Brussels.
> 
> In Europe:  Anouck Schuman, Carlson Wagonlit, email:  
> schuman@xxxxxxxxxxxxxxxxxx
> 
> In the USA:  TBA
> 
> In Asia Pacific:  TBA
> 
> HOTEL:
> 
> A block booking for the group has been made at the Hotel Renaissance.   For 
> those
> receiving ICANN funding, payment of the accommodation will be made directly 
> to the
> hotel.  You will be required to provide credit card details on check in to 
> pay for
> meals (other than lunch) and for any incidental expenses.  Please confirm your
> attendance with the GNSO Secretariat.
> 
> 
> 
> 
> REMOTE PARTICIPATION:
> 
> This meeting will use remote participation technology which will enable remote
> participants to hear all of the meeting using the usual teleconference bridge 
> in
> addition to on-line participation technology which will ensure that remote
> participants can see documents and power point presentations.
> 
>