Re: [gtld-council] new TLDs: Updated dates list

[Liz Williams <liz.williams@xxxxxxxxx>]

Thanks Chuck

Yes, the terminology is somewhat confusing because we've already had  
the Initial Report -- many moons ago -- along with the public comment  
period.  The results of that public comment period were incorporated  
into the meeting in Amsterdam.
We have been doing the Final Report as an iterative document over  
many months -- Bruce and I used that terminology and stuck with it  
for clarity's sake.
I'll call Avri today to make sure we are all aligned and that  
everything gets done the best way possible -- making sure that we  
incorporate public comment periods where they need to be.
Kind regards.

Liz
.....................................................

Liz Williams
Senior Policy Counselor
ICANN - Brussels
+32 2 234 7874 tel
+32 2 234 7848 fax
+32 497 07 4243 mob




On 26 Jul 2007, at 19:50, Gomes, Chuck wrote:

> Thanks Liz.  I think that item 4 may need to be modified some.  It  
> says, "Final Report will need to be with Council 7 days prior to  
> the meeting to vote on it -- release 1 September (Part A, Part B,  
> draft RFP, draft base contract and draft implementation plan) and  
> meeting 7 September".  First of all the Council meeting is on 6  
> September, not 7 September.  (You may have the same problem I have  
> had with the date format in the action table; it looked like 7  
> September to me as well until I remembered the format started with  
> year first.)  Possible rewording: "Final Report will need to be  
> with Council 7 days prior to the meeting to vote on it -- release  
> 30 August (Part A, Part B, draft RFP, draft base contract and draft  
> implementation plan) and meeting 6 September"
> Maybe I misunderstood on the call today, but I thought it was  
> mentioned that there would be a comment period before the Council  
> vote.  Annex A of the Bylaws, Section 9 reads as follows:
> 9. Public Comments to the Task Force Report or Initial Report
> a. The public comment period will last for twenty (20) calendar  
> days after posting of the Task Force Report or Initial Report. Any  
> individual or organization may submit comments during the public  
> comment period, including any constituency that did not participate  
> in the task force. All comments shall be accompanied by the name of  
> the author of the comments, the author's relevant experience, and  
> the author's interest in the issue.
> b. At the end of the twenty (20) day period, the Staff Manager will  
> be responsible for reviewing the comments received and adding those  
> deemed appropriate for inclusion in the Staff Manager's reasonable  
> discretion to the Task Force Report or Initial Report  
> (collectively, the "Final Report"). The Staff Manager shall not be  
> obligated to include all comments made during the comment period,  
> including each comment made by any one individual or organization.
> c. The Staff Manager shall prepare the Final Report and submit it  
> to the Council chair within ten (10) calendar days after the end of  
> the public comment period.
> This is somewhat confusing to me because the title says "Task Force  
> Report or Initial Report" and because part b refers to the Final  
> Report.  We already had a comment period on the Initial Report.  Do  
> we now need a comment on the Task Force Report, the one that will  
> be finalized on 10 August according to your schedule?  According to  
> a and b, it appears that we do need a 20-day comment period at this  
> time. If that is correct, then the report from the committee needs  
> to be posted NLT 10 August so that the 20-day comment period ends  
> NLT 30 August.  Assuming that is accurate, then it appears to me  
> that item 5 in your list also needs to be adjusted:
> It now reads, "That means we need to complete the final  
> negotiations of the Committee by, at the latest, 10 August."  If  
> the committee does not complete final negotiations until 10 August,  
> it would probably be very difficult for staff to finish the report  
> and post it on 10 August, so Committee negotiations would need to  
> be complete at some point earlier than 10 August.  I will leave it  
> to you to determine the date.
> I hope this makes sense.  Please correct me as needed.  But I want  
> to make sure that we fully comply with all requirements and that we  
> avoid any unnecessary delays.
> Chuck Gomes
>
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> From: owner-gtld-council@xxxxxxxxxxxxxx [mailto:owner-gtld- 
> council@xxxxxxxxxxxxxx] On Behalf Of Liz Williams
> Sent: Thursday, July 26, 2007 12:02 PM
> To: gtld-council@xxxxxxxxxxxxxx
> Subject: [gtld-council] new TLDs: Updated dates list
>
> Colleagues
>
> Please find  below the list of dates I sent around during the San  
> Juan meetings which would have us meeting the deadlines required  
> for LA.
> I have added a few more in in italics from the meeting today.  If  
> there are any amendments, do let me know.
> ...
>
> If we are to have a Board Report ready for consideration at the LA  
> meeting then we, working backwards, need to:
> 1. Have the Board Report ready and in the General Counsel's hands  
> 11 days prior to the 2 Nov Board meeting -- 22 October
> 2. Internal sign off and final check 14 days prior to preparation  
> of Board Report -- 8 October
> 3. 20 day public comment period on GNSO Council Final Report --  
> allowing time for inclusion of results in the Final Report say 30  
> days -- 8 September public comment period needs to start. Public  
> comments will be included in the Board Report.
> 4. Final Report will need to be with Council 7 days prior to the  
> meeting to vote on it -- release 1 September (Part A, Part B, draft  
> RFP, draft base contract and draft implementation plan) and meeting  
> 7 September
> 5. That means we need to complete the final negotiations of the  
> Committee by, at the latest, 10 August.
> 6.  Release of draft Report with recommendations to Committee -- 30  
> July
> 7.  30 July - 7 August -- last call for amendments to the Report
>
> The first 4 dates are fixed in either the bylaws or the board  
> reporting guidelines.
> Kind regards.
>
> Liz
>
> .....................................................
>
> Liz Williams
> Senior Policy Counselor
> ICANN - Brussels
> +32 2 234 7874 tel
> +32 2 234 7848 fax
> +32 497 07 4243 mob