Re: [soac-newgtldapsup-wg] Updates on SOI/DOIs

["Michele Neylon :: Blacknight" <michele@xxxxxxxxxxxxx>]

On 13 Aug 2010, at 18:39, Avri Doria wrote:

> Hi,
> 
> Though this group is a joint WG of the ALAC and the GNSO, we are operating 
> under a charter that requires:
> 
>> The Working Group will operate according to the interim working group 
>> guidelines set out in the Draft Working guidelines of 5 Feb 2010
> 
> These working group guidelines 
> <http://gnso.icann.org/en/improvements/proposed-working-group-guidelines-05feb09-en.pdf>
>  include the following statement:
> 
>> Statement of Interest1 Template
>> [Editorial Note: As developed by the OSC GNSO Operations Work Team. To be 
>> cross-referenced and updated once Operations Work Team has finalized the 
>> language]
> 
> At last week's GNSO Council meeting, the council approved new GNSO Operating 
> Procedures (v2.0; 5 August 2010) 
> <http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf>
> 
> Section 5 of these procedures covers Statements of Interest and Declarations 
> of Interest.
> 
>> Statement of Interest:  Relevant to membership of the GNSO Group.  A written 
>> statement made by a Relevant Party that provides a declaration of direct and 
>> indirect interests that may affect, or be perceived to affect, the Relevant 
>> Party's judgment, on any matters to be considered by the GNSO Group.
>> 
>> Disclosure of Interest:  Relevant to a specific issue at a specific time.  A 
>> written statement made by a Relevant Party of direct and indirect interests 
>> that may be commercial (e.g. monetary payment) or non-commercial (e.g. 
>> non-tangible benefit such as publicity, political or academic visibility) 
>> and may affect, or be perceived to affect, the Relevant Party's judgment on 
>> a specific issue.
>> 
> 
> I have attached a PDF of an except from the GNSO Operating Procedures that 
> the Staff has kindly provided on the SOI/DOI requirements.
> 
> I ask that each of the members take note of these updated requirements, and 
> update their SOI as necessary.  If a DOI is required, e.g. if someone is 
> working with a group that plans to apply for the specific benefits we are 
> discussing, please submit a statement to the group to that effect.
> 
> I remind people that having an interest is _not_ a problem and does not 
> affect anyone's participation, that is the intent of the multistakeholder 
> process, most everyone of us has some stake, i.e. interest.  The concern is 
> that everyone's interest be known, i.e.we have a requirement for transparency.
> 
> I also point out paragraph 5.2 in the attached SOI/DOI guide:
> 
>> 5.4.2            Duty to Remind Participants and Speakers
>> 
>> a.     The GNSO Council Chair or Vice-Chairs, Working Group Chair, Work Team 
>> Chair, Committee Chair, or Chair of any other organization formed by the 
>> GNSO shall remind all participants to provide Disclosures of Interest and 
>> updates to Disclosures of Interest at the beginning of each meeting during 
>> which the Relevant Parties will discuss or act upon the specific matter(s) 
>> to which the disclosure pertains and such disclosures shall be recorded in 
>> the minutes of that meeting.  Participants should be polled individually by 
>> the Chair to ensure that all updates to respective Disclosures of Interest 
>> have been received and those responses shall be recorded in all minutes.  At 
>> that time, anyone who has a question about the interpretation or meaning of 
>> a Relevant Party’s Disclosure of Interest may petition the Chair to request 
>> clarification from the Relevant Party.  Concerns related to the accuracy 
>> and/or completeness of a Disclosure of Interest are addressed in Paragraph 
>> 5.5. 
>> b.     At the beginning of any ICANN public meeting, forum, or discussion 
>> being coordinated and/or moderated by the GNSO, the person acting as Chair 
>> or coordinator of the public meeting, forum, or discussion shall encourage 
>> all speakers to provide Disclosures of Interest prior to beginning their 
>> remarks. 
> 
> I would note that as a member of the OSC WT that came up with these rules, I 
> was a bit squeamish about the need to poll all members at every meeting.  
> However, I lost on this topic and the requirements does call for the polling 
> at each meeting.  I think this may be best done in combination with the 
> taking of attendance at the beginning of the meeting, so I suggest that we 
> try this out at the start of our next meeting.  I beg the group's indulgence 
> on getting by any awkwardness the introduction of the new practices may cause.

Isn't the SOI provided when joining a group sufficient?

If every single meeting has to start with a repeat of SOI or DOI or whatever 
isn't that more than a little unwieldy? Or am I misunderstanding what you are 
saying?

Regards

Michele


Mr Michele Neylon
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