Re: [soac-newgtldapsup-wg] Updates on SOI/DOIs

[Avri Doria <avri@xxxxxxx>]

Hi,

> Isn't the SOI provided when joining a group sufficient?

Yes and no.  In a general sense, it is if nothing has changed.  but often 
things change and people do not update their SOI.

the DOI is different.  Unlike the SOI that refers to the the work in general, 
the DOI s meant to single in on specific issues and specific interests.  Rarely 
does an SOI cover those things.

So for example, if we are talking about a particular issue in this group, like 
aid to charities.  And someone who is working with a company that is a charity 
and is expecting to apply for aid specifically under that basis should have 
filed a DOi on the subject i the SOI dd not cover it.

These are the concerns that were reflected in the new rules on SOI/DOI

> 
> If every single meeting has to start with a repeat of SOI or DOI or whatever 
> isn't that more than a little unwieldy? Or am I misunderstanding what you are 
> saying?

One does not need to repeat the entire thing.  I am envisioning the process to 
go something like:

"as each of your names is called, please indicate if you have an update to your 
SOI or DOI.  It you have either updated it or need to update, please say a few 
words about the changes and please make sure you file them with the 
secretariat.  If you have no changes, it is sufficient to respond, that you 
have no changes to make."

or something like that.  should not be too cumbersome or time consuming.

a.





On 13 Aug 2010, at 16:33, Michele Neylon :: Blacknight wrote:

> 
> On 13 Aug 2010, at 18:39, Avri Doria wrote:
> 
>> Hi,
>> 
>> Though this group is a joint WG of the ALAC and the GNSO, we are operating 
>> under a charter that requires:
>> 
>>> The Working Group will operate according to the interim working group 
>>> guidelines set out in the Draft Working guidelines of 5 Feb 2010
>> 
>> These working group guidelines 
>> <http://gnso.icann.org/en/improvements/proposed-working-group-guidelines-05feb09-en.pdf>
>>  include the following statement:
>> 
>>> Statement of Interest1 Template
>>> [Editorial Note: As developed by the OSC GNSO Operations Work Team. To be 
>>> cross-referenced and updated once Operations Work Team has finalized the 
>>> language]
>> 
>> At last week's GNSO Council meeting, the council approved new GNSO Operating 
>> Procedures (v2.0; 5 August 2010) 
>> <http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf>
>> 
>> Section 5 of these procedures covers Statements of Interest and Declarations 
>> of Interest.
>> 
>>> Statement of Interest:  Relevant to membership of the GNSO Group.  A 
>>> written statement made by a Relevant Party that provides a declaration of 
>>> direct and indirect interests that may affect, or be perceived to affect, 
>>> the Relevant Party's judgment, on any matters to be considered by the GNSO 
>>> Group.
>>> 
>>> Disclosure of Interest:  Relevant to a specific issue at a specific time.  
>>> A written statement made by a Relevant Party of direct and indirect 
>>> interests that may be commercial (e.g. monetary payment) or non-commercial 
>>> (e.g. non-tangible benefit such as publicity, political or academic 
>>> visibility) and may affect, or be perceived to affect, the Relevant Party's 
>>> judgment on a specific issue.
>>> 
>> 
>> I have attached a PDF of an except from the GNSO Operating Procedures that 
>> the Staff has kindly provided on the SOI/DOI requirements.
>> 
>> I ask that each of the members take note of these updated requirements, and 
>> update their SOI as necessary.  If a DOI is required, e.g. if someone is 
>> working with a group that plans to apply for the specific benefits we are 
>> discussing, please submit a statement to the group to that effect.
>> 
>> I remind people that having an interest is _not_ a problem and does not 
>> affect anyone's participation, that is the intent of the multistakeholder 
>> process, most everyone of us has some stake, i.e. interest.  The concern is 
>> that everyone's interest be known, i.e.we have a requirement for 
>> transparency.
>> 
>> I also point out paragraph 5.2 in the attached SOI/DOI guide:
>> 
>>> 5.4.2            Duty to Remind Participants and Speakers
>>> 
>>> a.     The GNSO Council Chair or Vice-Chairs, Working Group Chair, Work 
>>> Team Chair, Committee Chair, or Chair of any other organization formed by 
>>> the GNSO shall remind all participants to provide Disclosures of Interest 
>>> and updates to Disclosures of Interest at the beginning of each meeting 
>>> during which the Relevant Parties will discuss or act upon the specific 
>>> matter(s) to which the disclosure pertains and such disclosures shall be 
>>> recorded in the minutes of that meeting.  Participants should be polled 
>>> individually by the Chair to ensure that all updates to respective 
>>> Disclosures of Interest have been received and those responses shall be 
>>> recorded in all minutes.  At that time, anyone who has a question about the 
>>> interpretation or meaning of a Relevant Party’s Disclosure of Interest may 
>>> petition the Chair to request clarification from the Relevant Party.  
>>> Concerns related to the accuracy and/or completeness of a Disclosure of 
>>> Interest are addressed in Paragraph 5.5. 
>>> b.     At the beginning of any ICANN public meeting, forum, or discussion 
>>> being coordinated and/or moderated by the GNSO, the person acting as Chair 
>>> or coordinator of the public meeting, forum, or discussion shall encourage 
>>> all speakers to provide Disclosures of Interest prior to beginning their 
>>> remarks. 
>> 
>> I would note that as a member of the OSC WT that came up with these rules, I 
>> was a bit squeamish about the need to poll all members at every meeting.  
>> However, I lost on this topic and the requirements does call for the polling 
>> at each meeting.  I think this may be best done in combination with the 
>> taking of attendance at the beginning of the meeting, so I suggest that we 
>> try this out at the start of our next meeting.  I beg the group's indulgence 
>> on getting by any awkwardness the introduction of the new practices may 
>> cause.
> 
> Isn't the SOI provided when joining a group sufficient?
> 
> If every single meeting has to start with a repeat of SOI or DOI or whatever 
> isn't that more than a little unwieldy? Or am I misunderstanding what you are 
> saying?
> 
> Regards
> 
> Michele
> 
> 
> Mr Michele Neylon
> Blacknight Solutions
> Hosting & Colocation, Brand Protection
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