Re: [soac-newgtldapsup-wg] Updates on SOI/DOIs

["Michele Neylon :: Blacknight" <michele@xxxxxxxxxxxxx>]

On 13 Aug 2010, at 23:37, Avri Doria wrote:

> 
> Hi,
> 
>> Isn't the SOI provided when joining a group sufficient?
> 
> Yes and no.  In a general sense, it is if nothing has changed.  but often 
> things change and people do not update their SOI.
> 
> the DOI is different.  Unlike the SOI that refers to the the work in general, 
> the DOI s meant to single in on specific issues and specific interests.  
> Rarely does an SOI cover those things.
> 
> So for example, if we are talking about a particular issue in this group, 
> like aid to charities.  And someone who is working with a company that is a 
> charity and is expecting to apply for aid specifically under that basis 
> should have filed a DOi on the subject i the SOI dd not cover it.
> 
> These are the concerns that were reflected in the new rules on SOI/DOI

Ok - that sort of makes sense

> 
>> 
>> If every single meeting has to start with a repeat of SOI or DOI or whatever 
>> isn't that more than a little unwieldy? Or am I misunderstanding what you 
>> are saying?
> 
> One does not need to repeat the entire thing.  I am envisioning the process 
> to go something like:
> 
> "as each of your names is called, please indicate if you have an update to 
> your SOI or DOI.  It you have either updated it or need to update, please say 
> a few words about the changes and please make sure you file them with the 
> secretariat.  If you have no changes, it is sufficient to respond, that you 
> have no changes to make."
> 
> or something like that.  should not be too cumbersome or time consuming.

I'd have to disagree

If there are only 4 or 5 people in a group that would work fine, but can you 
imagine how that would work with a group with 20+ members?

Regards

Michele



> 
> a.
> 
> 
> 
> 
> 
> On 13 Aug 2010, at 16:33, Michele Neylon :: Blacknight wrote:
> 
>> 
>> On 13 Aug 2010, at 18:39, Avri Doria wrote:
>> 
>>> Hi,
>>> 
>>> Though this group is a joint WG of the ALAC and the GNSO, we are operating 
>>> under a charter that requires:
>>> 
>>>> The Working Group will operate according to the interim working group 
>>>> guidelines set out in the Draft Working guidelines of 5 Feb 2010
>>> 
>>> These working group guidelines 
>>> <http://gnso.icann.org/en/improvements/proposed-working-group-guidelines-05feb09-en.pdf>
>>>  include the following statement:
>>> 
>>>> Statement of Interest1 Template
>>>> [Editorial Note: As developed by the OSC GNSO Operations Work Team. To be 
>>>> cross-referenced and updated once Operations Work Team has finalized the 
>>>> language]
>>> 
>>> At last week's GNSO Council meeting, the council approved new GNSO 
>>> Operating Procedures (v2.0; 5 August 2010) 
>>> <http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf>
>>> 
>>> Section 5 of these procedures covers Statements of Interest and 
>>> Declarations of Interest.
>>> 
>>>> Statement of Interest:  Relevant to membership of the GNSO Group.  A 
>>>> written statement made by a Relevant Party that provides a declaration of 
>>>> direct and indirect interests that may affect, or be perceived to affect, 
>>>> the Relevant Party's judgment, on any matters to be considered by the GNSO 
>>>> Group.
>>>> 
>>>> Disclosure of Interest:  Relevant to a specific issue at a specific time.  
>>>> A written statement made by a Relevant Party of direct and indirect 
>>>> interests that may be commercial (e.g. monetary payment) or non-commercial 
>>>> (e.g. non-tangible benefit such as publicity, political or academic 
>>>> visibility) and may affect, or be perceived to affect, the Relevant 
>>>> Party's judgment on a specific issue.
>>>> 
>>> 
>>> I have attached a PDF of an except from the GNSO Operating Procedures that 
>>> the Staff has kindly provided on the SOI/DOI requirements.
>>> 
>>> I ask that each of the members take note of these updated requirements, and 
>>> update their SOI as necessary.  If a DOI is required, e.g. if someone is 
>>> working with a group that plans to apply for the specific benefits we are 
>>> discussing, please submit a statement to the group to that effect.
>>> 
>>> I remind people that having an interest is _not_ a problem and does not 
>>> affect anyone's participation, that is the intent of the multistakeholder 
>>> process, most everyone of us has some stake, i.e. interest.  The concern is 
>>> that everyone's interest be known, i.e.we have a requirement for 
>>> transparency.
>>> 
>>> I also point out paragraph 5.2 in the attached SOI/DOI guide:
>>> 
>>>> 5.4.2            Duty to Remind Participants and Speakers
>>>> 
>>>> a.     The GNSO Council Chair or Vice-Chairs, Working Group Chair, Work 
>>>> Team Chair, Committee Chair, or Chair of any other organization formed by 
>>>> the GNSO shall remind all participants to provide Disclosures of Interest 
>>>> and updates to Disclosures of Interest at the beginning of each meeting 
>>>> during which the Relevant Parties will discuss or act upon the specific 
>>>> matter(s) to which the disclosure pertains and such disclosures shall be 
>>>> recorded in the minutes of that meeting.  Participants should be polled 
>>>> individually by the Chair to ensure that all updates to respective 
>>>> Disclosures of Interest have been received and those responses shall be 
>>>> recorded in all minutes.  At that time, anyone who has a question about 
>>>> the interpretation or meaning of a Relevant Party’s Disclosure of Interest 
>>>> may petition the Chair to request clarification from the Relevant Party.  
>>>> Concerns related to the accuracy and/or completeness of a Disclosure of 
>>>> Interest are addressed in Paragraph 5.5. 
>>>> b.     At the beginning of any ICANN public meeting, forum, or discussion 
>>>> being coordinated and/or moderated by the GNSO, the person acting as Chair 
>>>> or coordinator of the public meeting, forum, or discussion shall encourage 
>>>> all speakers to provide Disclosures of Interest prior to beginning their 
>>>> remarks. 
>>> 
>>> I would note that as a member of the OSC WT that came up with these rules, 
>>> I was a bit squeamish about the need to poll all members at every meeting.  
>>> However, I lost on this topic and the requirements does call for the 
>>> polling at each meeting.  I think this may be best done in combination with 
>>> the taking of attendance at the beginning of the meeting, so I suggest that 
>>> we try this out at the start of our next meeting.  I beg the group's 
>>> indulgence on getting by any awkwardness the introduction of the new 
>>> practices may cause.
>> 
>> Isn't the SOI provided when joining a group sufficient?
>> 
>> If every single meeting has to start with a repeat of SOI or DOI or whatever 
>> isn't that more than a little unwieldy? Or am I misunderstanding what you 
>> are saying?
>> 
>> Regards
>> 
>> Michele
>> 
>> 
>> Mr Michele Neylon
>> Blacknight Solutions
>> Hosting & Colocation, Brand Protection
>> ICANN Accredited Registrar
>> http://www.blacknight.com/
>> http://blog.blacknight.com/
>> http://blacknight.mobi/
>> http://mneylon.tel
>> Intl. +353 (0) 59  9183072
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>> -------------------------------
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>> 
> 
> 

Mr Michele Neylon
Blacknight Solutions
Hosting & Colocation, Brand Protection
ICANN Accredited Registrar
http://www.blacknight.com/
http://blog.blacknight.com/
http://blacknight.mobi/
http://mneylon.tel
Intl. +353 (0) 59  9183072
US: 213-233-1612 
UK: 0844 484 9361
Locall: 1850 929 929
Direct Dial: +353 (0)59 9183090
Twitter: http://twitter.com/mneylon
-------------------------------
Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty
Road,Graiguecullen,Carlow,Ireland  Company No.: 370845