Re: [soac-newgtldapsup-wg] Updates on SOI/DOIs

[Avri Doria <avri@xxxxxxx>]

Hi,

> If there are only 4 or 5 people in a group that would work fine, but can you 
> imagine how that would work with a group with 20+ members?

Yes, I can imagine that.

In the GNSO council we always took an active role-call.  I.e. instead of the 
secretariat just reading each name out with no response, people had to respond 
- they variably answered something like: yes, present or here.  Then we asked 
if anyone need to update their SOI, and for the most part no one did, though 
occasionally some did.    This takes a few minutes for 20 some odd people.

Try reading 20 names and say 'no update' after each - it can be done fairly 
quickly.  As for someone needing to update, in my experience that can be done 
within a minute or so per update and thee is rarely more than one or two in a 
meeting.

The thing that can take some time is if some one decides to challenge someone's 
statement.  that can take longer.  In my years on the council I only saw that a 
few times.

In any case, I am doing this because I think we need to live with the new rules 
that have been instituted to try and gain greater transparency in ICANN 
processes.  I will try to make it as painless as possible.


a


On 13 Aug 2010, at 18:50, Michele Neylon :: Blacknight wrote:

> 
> On 13 Aug 2010, at 23:37, Avri Doria wrote:
> 
>> 
>> Hi,
>> 
>>> Isn't the SOI provided when joining a group sufficient?
>> 
>> Yes and no.  In a general sense, it is if nothing has changed.  but often 
>> things change and people do not update their SOI.
>> 
>> the DOI is different.  Unlike the SOI that refers to the the work in 
>> general, the DOI s meant to single in on specific issues and specific 
>> interests.  Rarely does an SOI cover those things.
>> 
>> So for example, if we are talking about a particular issue in this group, 
>> like aid to charities.  And someone who is working with a company that is a 
>> charity and is expecting to apply for aid specifically under that basis 
>> should have filed a DOi on the subject i the SOI dd not cover it.
>> 
>> These are the concerns that were reflected in the new rules on SOI/DOI
> 
> Ok - that sort of makes sense
> 
>> 
>>> 
>>> If every single meeting has to start with a repeat of SOI or DOI or 
>>> whatever isn't that more than a little unwieldy? Or am I misunderstanding 
>>> what you are saying?
>> 
>> One does not need to repeat the entire thing.  I am envisioning the process 
>> to go something like:
>> 
>> "as each of your names is called, please indicate if you have an update to 
>> your SOI or DOI.  It you have either updated it or need to update, please 
>> say a few words about the changes and please make sure you file them with 
>> the secretariat.  If you have no changes, it is sufficient to respond, that 
>> you have no changes to make."
>> 
>> or something like that.  should not be too cumbersome or time consuming.
> 
> I'd have to disagree
> 
> If there are only 4 or 5 people in a group that would work fine, but can you 
> imagine how that would work with a group with 20+ members?
> 
> Regards
> 
> Michele
> 
> 
> 
>> 
>> a.
>> 
>> 
>> 
>> 
>> 
>> On 13 Aug 2010, at 16:33, Michele Neylon :: Blacknight wrote:
>> 
>>> 
>>> On 13 Aug 2010, at 18:39, Avri Doria wrote:
>>> 
>>>> Hi,
>>>> 
>>>> Though this group is a joint WG of the ALAC and the GNSO, we are operating 
>>>> under a charter that requires:
>>>> 
>>>>> The Working Group will operate according to the interim working group 
>>>>> guidelines set out in the Draft Working guidelines of 5 Feb 2010
>>>> 
>>>> These working group guidelines 
>>>> <http://gnso.icann.org/en/improvements/proposed-working-group-guidelines-05feb09-en.pdf>
>>>>  include the following statement:
>>>> 
>>>>> Statement of Interest1 Template
>>>>> [Editorial Note: As developed by the OSC GNSO Operations Work Team. To be 
>>>>> cross-referenced and updated once Operations Work Team has finalized the 
>>>>> language]
>>>> 
>>>> At last week's GNSO Council meeting, the council approved new GNSO 
>>>> Operating Procedures (v2.0; 5 August 2010) 
>>>> <http://gnso.icann.org/council/gnso-op-procedures-05aug10-en.pdf>
>>>> 
>>>> Section 5 of these procedures covers Statements of Interest and 
>>>> Declarations of Interest.
>>>> 
>>>>> Statement of Interest:  Relevant to membership of the GNSO Group.  A 
>>>>> written statement made by a Relevant Party that provides a declaration of 
>>>>> direct and indirect interests that may affect, or be perceived to affect, 
>>>>> the Relevant Party's judgment, on any matters to be considered by the 
>>>>> GNSO Group.
>>>>> 
>>>>> Disclosure of Interest:  Relevant to a specific issue at a specific time. 
>>>>>  A written statement made by a Relevant Party of direct and indirect 
>>>>> interests that may be commercial (e.g. monetary payment) or 
>>>>> non-commercial (e.g. non-tangible benefit such as publicity, political or 
>>>>> academic visibility) and may affect, or be perceived to affect, the 
>>>>> Relevant Party's judgment on a specific issue.
>>>>> 
>>>> 
>>>> I have attached a PDF of an except from the GNSO Operating Procedures that 
>>>> the Staff has kindly provided on the SOI/DOI requirements.
>>>> 
>>>> I ask that each of the members take note of these updated requirements, 
>>>> and update their SOI as necessary.  If a DOI is required, e.g. if someone 
>>>> is working with a group that plans to apply for the specific benefits we 
>>>> are discussing, please submit a statement to the group to that effect.
>>>> 
>>>> I remind people that having an interest is _not_ a problem and does not 
>>>> affect anyone's participation, that is the intent of the multistakeholder 
>>>> process, most everyone of us has some stake, i.e. interest.  The concern 
>>>> is that everyone's interest be known, i.e.we have a requirement for 
>>>> transparency.
>>>> 
>>>> I also point out paragraph 5.2 in the attached SOI/DOI guide:
>>>> 
>>>>> 5.4.2            Duty to Remind Participants and Speakers
>>>>> 
>>>>> a.     The GNSO Council Chair or Vice-Chairs, Working Group Chair, Work 
>>>>> Team Chair, Committee Chair, or Chair of any other organization formed by 
>>>>> the GNSO shall remind all participants to provide Disclosures of Interest 
>>>>> and updates to Disclosures of Interest at the beginning of each meeting 
>>>>> during which the Relevant Parties will discuss or act upon the specific 
>>>>> matter(s) to which the disclosure pertains and such disclosures shall be 
>>>>> recorded in the minutes of that meeting.  Participants should be polled 
>>>>> individually by the Chair to ensure that all updates to respective 
>>>>> Disclosures of Interest have been received and those responses shall be 
>>>>> recorded in all minutes.  At that time, anyone who has a question about 
>>>>> the interpretation or meaning of a Relevant Party’s Disclosure of 
>>>>> Interest may petition the Chair to request clarification from the 
>>>>> Relevant Party.  Concerns related to the accuracy and/or completeness of 
>>>>> a Disclosure of Interest are addressed in Paragraph 5.5. 
>>>>> b.     At the beginning of any ICANN public meeting, forum, or discussion 
>>>>> being coordinated and/or moderated by the GNSO, the person acting as 
>>>>> Chair or coordinator of the public meeting, forum, or discussion shall 
>>>>> encourage all speakers to provide Disclosures of Interest prior to 
>>>>> beginning their remarks. 
>>>> 
>>>> I would note that as a member of the OSC WT that came up with these rules, 
>>>> I was a bit squeamish about the need to poll all members at every meeting. 
>>>>  However, I lost on this topic and the requirements does call for the 
>>>> polling at each meeting.  I think this may be best done in combination 
>>>> with the taking of attendance at the beginning of the meeting, so I 
>>>> suggest that we try this out at the start of our next meeting.  I beg the 
>>>> group's indulgence on getting by any awkwardness the introduction of the 
>>>> new practices may cause.
>>> 
>>> Isn't the SOI provided when joining a group sufficient?
>>> 
>>> If every single meeting has to start with a repeat of SOI or DOI or 
>>> whatever isn't that more than a little unwieldy? Or am I misunderstanding 
>>> what you are saying?
>>> 
>>> Regards
>>> 
>>> Michele
>>> 
>>> 
>>> Mr Michele Neylon
>>> Blacknight Solutions
>>> Hosting & Colocation, Brand Protection
>>> ICANN Accredited Registrar
>>> http://www.blacknight.com/
>>> http://blog.blacknight.com/
>>> http://blacknight.mobi/
>>> http://mneylon.tel
>>> Intl. +353 (0) 59  9183072
>>> US: 213-233-1612 
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>>> -------------------------------
>>> Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty
>>> Road,Graiguecullen,Carlow,Ireland  Company No.: 370845
>>> 
>> 
>> 
> 
> Mr Michele Neylon
> Blacknight Solutions
> Hosting & Colocation, Brand Protection
> ICANN Accredited Registrar
> http://www.blacknight.com/
> http://blog.blacknight.com/
> http://blacknight.mobi/
> http://mneylon.tel
> Intl. +353 (0) 59  9183072
> US: 213-233-1612 
> UK: 0844 484 9361
> Locall: 1850 929 929
> Direct Dial: +353 (0)59 9183090
> Twitter: http://twitter.com/mneylon
> -------------------------------
> Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty
> Road,Graiguecullen,Carlow,Ireland  Company No.: 370845
>