[soac-newgtldapsup-wg] RE: Special Meeting of the JAS WG - 20 April SAVE THE DATE

[Karla Valente <karla.valente@xxxxxxxxx>]

Dear Carlton,

Please see the responses below.

Kind regards,

Karla Valente
Director, gTLD Registry Programs
Mobile:  +1 310 936 4639

From: Carlton Samuels [mailto:carlton.samuels@xxxxxxxxx]
Sent: Thursday, April 19, 2012 9:49 AM
To: Karla Valente
Cc: Rafik; SOAC-newgtldapsup-wg@xxxxxxxxx; Wendy Profit; Gisella Gruber; Glen 
de Saint Géry; Dennis Chang; Kurt Pritz
Subject: Re: Special Meeting of the JAS WG - 20 April SAVE THE DATE

Dear Karla:
Thank you for sharing the CMR draft document.

We are confirming that there is one (1) item on the agenda for tomorrow's 
meeting; Role of JAS WG in design of SARP and evaluation process in context of 
the CM?
Just to clarify, our expectation is that we select 3 to 6 individuals FROM the 
JAS WG to have the CM role in the SARP and evaluation processes. It will be up 
to the JAS WG team to decide how to go about this selection.
Please note that today we have a subgroup that is composed of Avri, Cintra, 
Rafik and Tijani. Sebastian is also part of the group, but in his Board role. 
The people selected by the JAS WG (which could be the same individuals or not), 
need to be able to commit to the estimated time and have no conflict of 
interest. We can talk more about the role and what is expected so people can 
evaluate for themselves if this is something they can commit and fit into their 
busy schedules.

And that will it will be led by Staff?
Can be by staff and I was hoping for Avri, Cintra, Rafik and Tijani's help 
since they are part of the subgroup that was working with the board and they 
are aware of the issues and situation.


And the meeting duration is one (1) hour?
I am hoping 1 hour is enough, but it is up to you if you feel we need more 
time. We can also convene another meeting if necessary, but there is some 
urgency in getting the community members selected this month.

Kind regards,
- Carlton

==============================
Carlton A Samuels
Mobile: 876-818-1799
Strategy, Planning, Governance, Assessment & Turnaround
=============================

On Thu, Apr 19, 2012 at 12:30 AM, Karla Valente 
<karla.valente@xxxxxxxxx<mailto:karla.valente@xxxxxxxxx>> wrote:
Dear all,

Please see attached a summary of the proposed Community role in relation to the 
SARP and actual financial support request evaluations. Please let me know if 
you have issues viewing the file.

Carlton, regarding your comments below, there are few things I will try to 
clarify on Friday during our call.

Thank you and I look forward to talking to the JAS WG again after so long!

Kind regards,

Karla Valente
Director, gTLD Registry Programs
Mobile:  +1 310 936 4639<tel:%2B1%20310%20936%204639>

From: Carlton Samuels 
[mailto:carlton.samuels@xxxxxxxxx<mailto:carlton.samuels@xxxxxxxxx>]
Sent: Friday, April 13, 2012 3:14 PM
To: Karla Valente
Cc: Rafik; 
SOAC-newgtldapsup-wg@xxxxxxxxx<mailto:SOAC-newgtldapsup-wg@xxxxxxxxx>; Wendy 
Profit; Gisella Gruber; Glen de Saint Géry; Dennis Chang; Kurt Pritz
Subject: Re: Special Meeting of the JAS WG - 20 April SAVE THE DATE

Dear Karla:
Many thanks for this notice.  I do not have an objection to either date or 
purpose of the meeting.

When you share the list of SARP applicants, it'd be useful if At-Large members 
- self or otherwise expressed - could be noted.

I'm also presuming that a formula for SARP Membership to Applicants for 
financial assistance is already determined.  If so, it'd be very useful if this 
is also circulated.

 Kind regards,
- Carlton

Best,
- Carlton

==============================
Carlton A Samuels
Mobile: 876-818-1799<tel:876-818-1799>
Strategy, Planning, Governance, Assessment & Turnaround
=============================
On Thu, Apr 12, 2012 at 12:13 PM, Karla Valente 
<karla.valente@xxxxxxxxx<mailto:karla.valente@xxxxxxxxx>> wrote:
Dear Carlton and Rafik,

I hope this e-mail finds you well.

There was a meeting today with few JAS WG representatives (Rafik, Tijani, Avri, 
Cintra, Alan), few board members (Chris, George, Sebastian) and staff (Kurt, 
Karla, Dennis [Project Manager], Wendy) about the Support Applicant Review 
Panel (SARP) and operations of the financial assistance evaluation. One of the 
issues discussed was having an active role of community members from the JAS WG 
in the final design of the SARP and evaluation process.

It was proposed we hold a special JAS WG meeting on 20 April to explain to the 
JAS WG the current vision and also reach an agreement on the JAS WG individuals 
that will be involved in the final design and evaluation process. Obviously, 
the selected individuals will be expected not to have conflict of interest 
issues and be able to dedicate time to this. I will work with the policy team 
to schedule the 20 April meeting, following the same structure and time we had 
before. If there are any objections from moving ahead with this plan, please 
let me know ASAP.


I am preparing some materials to share with the JAS WG that explains in more 
details the plans and the role in the SARP design and evaluation process. This 
will be sent to all soon.


Quick Program updates:

*         We are pleased to report we received 80 applications for the SARP. 
Applicants come from different regions of the world and have a wide range of 
backgrounds, including business, academic, diplomatic, etc.

*         We plan on selecting the SARP members and start training of all 
involved in the evaluation end of April, beginning of May.

*         We do not have yet the final number of financial assistance 
applicants and, as you know, the new gTLD application window has been extended. 
We will announce the financial assistance applicants at the same time we reveal 
all the data on the new gTLD applicants. The actual number of financial 
assistance applicants will dictate the final number of SARP members and 
community members needed for evaluation.



I look forward to meeting with you all on April 20th.

Kind regards,

Karla Valente
Director, gTLD Registry Programs
Internet Corporation for Assigned Names and Numbers (ICANN)
Direct:  + 1 310 301 3878<tel:%2B%201%20310%20301%203878>
Mobile:  +1 310 936 4639<tel:%2B1%20310%20936%204639>
Skype: kdlvalente