Re: [alac] Welcome letter to new ALSes

[ICANN At-Large - Denise Michel <michel@xxxxxxxxx>]

The original ALS welcome letter you reviewed was revised when the ALAC 
launched its new website and includes several  changes. See below.

Denise
michel@xxxxxxxxx

/////////////////////////////////////////////////

TO:              xxxxxxxxx
FROM:          ICANN Interim At-Large Advisory Committee (ALAC)
SUBJECT:     At-Large Structure Certification


Welcome to ICANN At-Large!  ICANN’s Interim At-Large Advisory Committee 
(ALAC) reviewed your organization’s application for “At-Large Structure” 
(ALS) certification and determined that the criteria for ALS 
certification has been met.  The ALAC is pleased to designate xxx as an 
“At-Large Structure.”

The purpose of ALS certification is to recognize that your organization 
meets the necessary criteria to involve individual Internet users at the 
local or issue level in ICANN activities, and that your organization 
will support its individual members' informed participation in ICANN 
efforts that affect end-users.

As you know, the ALAC and At-Large Structure certification are 
relatively new endeavors for ICANN.  We want to promote a productive 
working relationship between your organization, other "At-Large 
Structure" groups, and the ALAC (and ICANN in general), and your input 
on how we can make this a success would be greatly appreciated.

We would like to offer some initial tools to help your organization keep 
its members informed (about significant news from ICANN and information 
on ICANN policy-development efforts) and engaged in activities of interest:

*  ALS email list.   Please send an email to michel@xxxxxxxxx 
identifying the names and email addresses of one or more individuals who 
will serve as key contacts/representatives from your organization for 
ICANN At-Large communications and activities.

*  ALS web page.   Information about your organization will be posted on 
the ALAC websites (<www.icannalac.org> and <www.alac.icann.org>) to 
enable individuals interested in your group’s activities to contact you, 
and to encourage cooperation with other groups interested in ICANN 
activities in your geographic region. Please complete and email the 
attached template to michel@xxxxxxxxx and this information will be added 
to the ALAC websites.

*  ALS logo.  You will receive in a separate email a jpeg image for your 
organization to use on its website to indicate its certification as an ALS.

*  ALAC websites.   The ALAC websites (<www.icannalac.org> and 
<www.alac.icann.org>) are a good source for ICANN news and information 
of interest to individual Internet users (the former was recently 
launched by the ALAC to encourage dialogue among members of the ICANN 
community).  A comment forum is featured at <www.icannalac.org> to 
encourage interested Internet users and their organizations to 
communicate online with each other, and with the ALAC, about pending 
ICANN issues and activities of importance to the At-Large community. 
Please encourage your members to use it.  Also, the ALAC encourages 
volunteers to translate information into multiple languages. 
Translations of documents on the websites are welcome and should be sent 
to <committee@xxxxxxxxxxxxxx>.

*  At-Large Announcements.    All interested organizations and 
individuals are encouraged to sign-up for the ALAC announce list. 
Periodic emails are sent to subscribers regarding important ICANN and 
At-Large events, issues, and activities. Sign-up at <www.alac.icann.org>.

We look forward to working with you and your organization’s members to 
advance individual Internet users’ interests within ICANN.  If you have 
any questions, or need additional information, please contact us at 
<committee@xxxxxxxxxxxxxx >.

Sincerely,

The Interim At-Large Advisory Committee
www.alac.icann.org
committee@xxxxxxxxxxxxxx


Attachment:  Template for ALS web page




////////////////////////////////////////////////

Annette Muehlberg wrote:
> Dear Denise,
>
> thank you for sending me the draft of an ALS Welcome Letter.
>
> I made some corrections concerning the website. By now, ALAC has a new 
> website and new RALOs will have to decide how they will run their website.
>
> The translation issue is too much of a burden, we should not right at 
> the start ask for volunteers on translation but rather offer some. So I 
> took that out and changed the old ALAC website url to the new one. But I 
> am not quite sure if the context is always the same (see below).
>
>
> All,
> In a whole I think, ICANN and ALAC should rather offer and explain. Most 
> ALSes have not much insight in this whole ICANN business, but are 
> willing to offer their knowledge and working capacity on certain 
> ICANN/ALAC issues. We have to show and offer ways to participate in 
> policy development processes etc.
>
> So, I am not too happy with the existing letter, I think there should be 
> much more explanation and ways shown how to participate in ICANN. What 
> are the issues at stake etc.
>
> Also, do we really need all these different email-lists?
> <als-discuss@xxxxxxxxx>
> <http://forum.icann.org/alac-forum/> This forum is not really 
> attractive, it looks like half of it is spam. someone should at least 
> look after it.
>
> And why do we not at least invite the ALSes to take part in the public 
> ALAC mailing list? That should be, apart from our website, our central 
> communication tool.
>
> Best
> Annette
>
>
> ---
> Draft
> ---
> Welcome to ICANN At-Large! ICANN’s Interim At-Large Advisory Committee 
> (ALAC) reviewed your organization’s application for “At-Large Structure” 
> (ALS) certification and determined that the criteria for ALS 
> certification has been met. The ALAC is pleased to inform you that 
> ...... has been certified as an “At-Large Structure.”
>
> The purpose of ALS certification is to recognize that your organization 
> meets the necessary criteria to involve individual Internet users at the 
> local or issue level in ICANN activities, and that your organization 
> will support its individual members' informed participation in one or 
> more ICANN efforts that affect end-users.
>
> The ALAC and At-Large Structure certification are relatively new 
> endeavors for ICANN. We want to promote a productive working 
> relationship between your organization and the ALAC (and ICANN in 
> general), and your input on how we can make this a success would be 
> greatly appreciated.
>
> We would like to offer some initial tools to help your organization keep 
> its members informed (about significant news from ICANN and information 
> on ICANN policy-development efforts) and engaged in activities of interest:
>
> * ALS email list. An email discussion list has been created to 
> specifically support At-Large Structures’ involvement and development. 
> <als-discuss@xxxxxxxxx> is an email list comprising ALAC members and key 
> representatives of each ALS. Please send an email to michel@xxxxxxxxx 
> identifying the names and email addresses of a couple of individuals who 
> will participate from your organization.
>
> * ALS webpage. Your organization will be listed on the ALAC website 
> (<www.icannalac.org>) as an "At-Large Structure." We can include a link 
> to your organization's website, or we can post a webpage about your 
> organization, to share information about your group, enable individuals 
> interested in your group’s activities to contact you, and to encourage 
> cooperation with other groups interested in ICANN activities in your 
> geographic region. Please complete and email the attached template to 
> michel@xxxxxxxxx if you would like a webpage on your group added to the 
> At-Large website.
>
> * ALS logo. You will receive in a separate email a jpeg image for your 
> organization to use on its website to indicate its certification as an 
> ALS. We suggest the logo be linked to <www.icannalac.org> to provide 
> more information about ICANN At-Large.
>
> * At-Large website. The At-Large website (<www.icannalac.org>) is a good 
> source for ICANN news and information of interest to individual Internet 
> users. We encourage you to provide your members with a link.
>
>  >>>>Is that still on the new website? [AM]
>  >>>>Of particular importance are notices listed under "New & 
> Noteworthy" that often request input from At-Large groups on key issues 
> under consideration in ICANN, as well as "Current Issues" which provide 
> background information on the most important issues for Internet users 
> pending before ICANN.
>
> * Public Comment Forum. The At-Large website also features a comment 
> forum (<http://forum.icann.org/alac-forum/>) to encourage interested 
> Internet users and their organizations to communicate online with each 
> other, and with the ALAC, about pending ICANN issues and activities of 
> importance to the At-Large community. Please encourage your members to 
> use it.
>
> * At-Large Announcements. All interested organizations and individuals 
> are encouraged to sign-up for the ALAC announce list. Monthly At-Large 
> Newsletters and periodic emails are sent to subscribers regarding 
> important ICANN At-Large events, issues, and activities. Sign-up at 
> <www.icannalac.org>.
>
> We look forward to working with you and your organization’s members to 
> advance individual Internet users’ interests within ICANN. If you have 
> any questions, or need additional information, please contact us at 
> <committee@xxxxxxxxxxxxxx >.
>
> Sincerely,
>
> The Interim At-Large Advisory Committee
> www.icannalac.org
> committee@xxxxxxxxxxxxxx
>
>
> Attachment: Template for ALS webpage