Re: [alac] Welcome letter to new ALSes

[Annette Muehlberg <annette.muehlberg@xxxxxx>]

This is nice, so we did some changes parallel.

But for the rest, I still think we need some changes as I mentioned below.

Annette

---

"The translation issue is too much of a burden, we should not right at 
the start ask for volunteers on translation but rather offer some.

All,
In a whole I think, ICANN and ALAC should rather offer and explain. Most 
ALSes have not much insight in this whole ICANN business, but are 
willing to offer their knowledge and working capacity on certain 
ICANN/ALAC issues. We have to show and offer ways to participate in 
policy development processes etc.

So, I am not too happy with the existing letter, I think there should be 
much more explanation and ways shown how to participate in ICANN. What 
are the issues at stake etc.

Also, do we really need all these different email-lists?
<als-discuss@xxxxxxxxx>
<http://forum.icann.org/alac-forum/> This forum is not really 
attractive, it looks like half of it is spam. someone should at least 
look after it.

And why do we not at least invite the ALSes to take part in the public 
ALAC mailing list? That should be, apart from our website, our central 
communication tool. "
---

ICANN At-Large - Denise Michel wrote:

> The original ALS welcome letter you reviewed was revised when the ALAC 
> launched its new website and includes several  changes. See below.
>
> Denise
> michel@xxxxxxxxx
>
> /////////////////////////////////////////////////
>
> TO:              xxxxxxxxx
> FROM:          ICANN Interim At-Large Advisory Committee (ALAC)
> SUBJECT:     At-Large Structure Certification
>
>
> Welcome to ICANN At-Large!  ICANN’s Interim At-Large Advisory 
> Committee (ALAC) reviewed your organization’s application for 
> “At-Large Structure” (ALS) certification and determined that the 
> criteria for ALS certification has been met.  The ALAC is pleased to 
> designate xxx as an “At-Large Structure.”
>
> The purpose of ALS certification is to recognize that your 
> organization meets the necessary criteria to involve individual 
> Internet users at the local or issue level in ICANN activities, and 
> that your organization will support its individual members' informed 
> participation in ICANN efforts that affect end-users.
>
> As you know, the ALAC and At-Large Structure certification are 
> relatively new endeavors for ICANN.  We want to promote a productive 
> working relationship between your organization, other "At-Large 
> Structure" groups, and the ALAC (and ICANN in general), and your input 
> on how we can make this a success would be greatly appreciated.
>
> We would like to offer some initial tools to help your organization 
> keep its members informed (about significant news from ICANN and 
> information on ICANN policy-development efforts) and engaged in 
> activities of interest:
>
> *  ALS email list.   Please send an email to michel@xxxxxxxxx 
> identifying the names and email addresses of one or more individuals 
> who will serve as key contacts/representatives from your organization 
> for ICANN At-Large communications and activities.
>
> *  ALS web page.   Information about your organization will be posted 
> on the ALAC websites (<www.icannalac.org> and <www.alac.icann.org>) to 
> enable individuals interested in your group’s activities to contact 
> you, and to encourage cooperation with other groups interested in 
> ICANN activities in your geographic region. Please complete and email 
> the attached template to michel@xxxxxxxxx and this information will be 
> added to the ALAC websites.
>
> *  ALS logo.  You will receive in a separate email a jpeg image for 
> your organization to use on its website to indicate its certification 
> as an ALS.
>
> *  ALAC websites.   The ALAC websites (<www.icannalac.org> and 
> <www.alac.icann.org>) are a good source for ICANN news and information 
> of interest to individual Internet users (the former was recently 
> launched by the ALAC to encourage dialogue among members of the ICANN 
> community).  A comment forum is featured at <www.icannalac.org> to 
> encourage interested Internet users and their organizations to 
> communicate online with each other, and with the ALAC, about pending 
> ICANN issues and activities of importance to the At-Large community. 
> Please encourage your members to use it.  Also, the ALAC encourages 
> volunteers to translate information into multiple languages. 
> Translations of documents on the websites are welcome and should be 
> sent to <committee@xxxxxxxxxxxxxx>.
>
> *  At-Large Announcements.    All interested organizations and 
> individuals are encouraged to sign-up for the ALAC announce list. 
> Periodic emails are sent to subscribers regarding important ICANN and 
> At-Large events, issues, and activities. Sign-up at <www.alac.icann.org>.
>
> We look forward to working with you and your organization’s members to 
> advance individual Internet users’ interests within ICANN.  If you 
> have any questions, or need additional information, please contact us 
> at <committee@xxxxxxxxxxxxxx >.
>
> Sincerely,
>
> The Interim At-Large Advisory Committee
> www.alac.icann.org
> committee@xxxxxxxxxxxxxx
>
>
> Attachment:  Template for ALS web page
>
>
>
>
> ////////////////////////////////////////////////
>
> Annette Muehlberg wrote:
>
> > Dear Denise,
> >
> > thank you for sending me the draft of an ALS Welcome Letter.
> >
> > I made some corrections concerning the website. By now, ALAC has a 
> > new website and new RALOs will have to decide how they will run their 
> > website.
> >
> > The translation issue is too much of a burden, we should not right at 
> > the start ask for volunteers on translation but rather offer some. So 
> > I took that out and changed the old ALAC website url to the new one. 
> > But I am not quite sure if the context is always the same (see below).
> >
> >
> > All,
> > In a whole I think, ICANN and ALAC should rather offer and explain. 
> > Most ALSes have not much insight in this whole ICANN business, but 
> > are willing to offer their knowledge and working capacity on certain 
> > ICANN/ALAC issues. We have to show and offer ways to participate in 
> > policy development processes etc.
> >
> > So, I am not too happy with the existing letter, I think there should 
> > be much more explanation and ways shown how to participate in ICANN. 
> > What are the issues at stake etc.
> >
> > Also, do we really need all these different email-lists?
> > <als-discuss@xxxxxxxxx>
> > <http://forum.icann.org/alac-forum/> This forum is not really 
> > attractive, it looks like half of it is spam. someone should at least 
> > look after it.
> >
> > And why do we not at least invite the ALSes to take part in the 
> > public ALAC mailing list? That should be, apart from our website, our 
> > central communication tool.
> >
> > Best
> > Annette
> >
> >
> > ---
> > Draft
> > ---
> > Welcome to ICANN At-Large! ICANN’s Interim At-Large Advisory 
> > Committee (ALAC) reviewed your organization’s application for 
> > “At-Large Structure” (ALS) certification and determined that the 
> > criteria for ALS certification has been met. The ALAC is pleased to 
> > inform you that ...... has been certified as an “At-Large Structure.”
> >
> > The purpose of ALS certification is to recognize that your 
> > organization meets the necessary criteria to involve individual 
> > Internet users at the local or issue level in ICANN activities, and 
> > that your organization will support its individual members' informed 
> > participation in one or more ICANN efforts that affect end-users.
> >
> > The ALAC and At-Large Structure certification are relatively new 
> > endeavors for ICANN. We want to promote a productive working 
> > relationship between your organization and the ALAC (and ICANN in 
> > general), and your input on how we can make this a success would be 
> > greatly appreciated.
> >
> > We would like to offer some initial tools to help your organization 
> > keep its members informed (about significant news from ICANN and 
> > information on ICANN policy-development efforts) and engaged in 
> > activities of interest:
> >
> > * ALS email list. An email discussion list has been created to 
> > specifically support At-Large Structures’ involvement and 
> > development. <als-discuss@xxxxxxxxx> is an email list comprising ALAC 
> > members and key representatives of each ALS. Please send an email to 
> > michel@xxxxxxxxx identifying the names and email addresses of a 
> > couple of individuals who will participate from your organization.
> >
> > * ALS webpage. Your organization will be listed on the ALAC website 
> > (<www.icannalac.org>) as an "At-Large Structure." We can include a 
> > link to your organization's website, or we can post a webpage about 
> > your organization, to share information about your group, enable 
> > individuals interested in your group’s activities to contact you, and 
> > to encourage cooperation with other groups interested in ICANN 
> > activities in your geographic region. Please complete and email the 
> > attached template to michel@xxxxxxxxx if you would like a webpage on 
> > your group added to the At-Large website.
> >
> > * ALS logo. You will receive in a separate email a jpeg image for 
> > your organization to use on its website to indicate its certification 
> > as an ALS. We suggest the logo be linked to <www.icannalac.org> to 
> > provide more information about ICANN At-Large.
> >
> > * At-Large website. The At-Large website (<www.icannalac.org>) is a 
> > good source for ICANN news and information of interest to individual 
> > Internet users. We encourage you to provide your members with a link.
> >
> >  >>>>Is that still on the new website? [AM]
> >  >>>>Of particular importance are notices listed under "New & 
> > Noteworthy" that often request input from At-Large groups on key 
> > issues under consideration in ICANN, as well as "Current Issues" 
> > which provide background information on the most important issues for 
> > Internet users pending before ICANN.
> >
> > * Public Comment Forum. The At-Large website also features a comment 
> > forum (<http://forum.icann.org/alac-forum/>) to encourage interested 
> > Internet users and their organizations to communicate online with 
> > each other, and with the ALAC, about pending ICANN issues and 
> > activities of importance to the At-Large community. Please encourage 
> > your members to use it.
> >
> > * At-Large Announcements. All interested organizations and 
> > individuals are encouraged to sign-up for the ALAC announce list. 
> > Monthly At-Large Newsletters and periodic emails are sent to 
> > subscribers regarding important ICANN At-Large events, issues, and 
> > activities. Sign-up at <www.icannalac.org>.
> >
> > We look forward to working with you and your organization’s members 
> > to advance individual Internet users’ interests within ICANN. If you 
> > have any questions, or need additional information, please contact us 
> > at <committee@xxxxxxxxxxxxxx >.
> >
> > Sincerely,
> >
> > The Interim At-Large Advisory Committee
> > www.icannalac.org
> > committee@xxxxxxxxxxxxxx
> >
> >
> > Attachment: Template for ALS webpage