RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group

["Aikman-Scalese, Anne" <AAikman@xxxxxxxxxx>]

Julie,
I think your suggestion for January 20 makes perfect sense.   I will undertake 
to draft a letter requesting further guidance to SCI from Council.  I have 
notes from both Greg and Amr with respect to this and have noted your reference 
to the items listed in the wiki related to (1) review of WG Consensus Levels 
and (2) a full review of GNSO Operating Procedures.  I note that SCI itself is 
a "group chartered by the GNSO Council" and that it raised the question of 
review of WG Consensus Levels with Council last year after working on the 
"Consensus Against" issue.

So let's schedule the January 20 meeting in hopes that more members may attend 
and I will draft a letter before that listing the items raised by Greg and Amr 
in previous e-mails as well as the WG Consensus Level review for Council's 
consideration.

Many thanks Julie, Glen, et all for your guidance.  I certainly do think that 
we want to ask Council to give Avri 15 minutes in Singapore.  I think this 
means our letter must be final before February 1 and that seems reasonable.

Julie, could you please send me a template for sending a letter to Jonathan 
from SCI based on previous letters sent by Ron and Wolf-Ulrich?   I look 
forward to talking with the members on January 20.

Thank you and Happy New Year to all who celebrate it!,
Anne

[cid:image001.gif@01D02692.0BF80A30]

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP |

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx> | 
www.LRRLaw.com<http://www.lrrlaw.com/>








From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx]
Sent: Friday, January 02, 2015 9:23 AM
To: Aikman-Scalese, Anne; <gnso-improvem-impl-sc@xxxxxxxxx>
Cc: gnso-secs@xxxxxxxxx; Glen de Saint Géry
Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Dear Anne and SCI members,

As there is a conflict on the 13th, could we consider the following Tuesday, 20 
January?  Perhaps a letter could be drafted in advance and reviewed on the list 
ahead of the meeting.

Please advise how you would like staff to proceed.

Best regards,
Julie

Julie Hedlund, Policy Director

From: Glen de Saint Géry <Glen@xxxxxxxxx<mailto:Glen@xxxxxxxxx>>
Date: Friday, January 2, 2015 6:53 AM
To: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>, 
"Aikman-Scalese, Anne" <AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx>>, 
"<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Cc: "gnso-secs@xxxxxxxxx<mailto:gnso-secs@xxxxxxxxx>" 
<gnso-secs@xxxxxxxxx<mailto:gnso-secs@xxxxxxxxx>>
Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Dear Julie,

In view of the conflict with the NCPH Intercessional, please confirm whether 
you would like us to proceed with scheduling the next SCI meeting on 13 January 
2015?

Thank you very much.
Wishing you all a very happy and successful New Year!

Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>

From: Julie Hedlund
Sent: mercredi 31 décembre 2014 17:33
To: Aikman-Scalese, Anne; 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Cc: Glen de Saint Géry; gnso-secs@xxxxxxxxx<mailto:gnso-secs@xxxxxxxxx>
Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Dear Anne and SCI members,

The GNSO Secretariat can assist in scheduling an SCI call at the usual time of 
2000 UTC on Tuesday, 13 January.  The staff and Secretariat also can assist in 
requesting 15 minutes for Avri on the GNSO Council schedule in Singapore to 
discuss the SCI direction for 2015.  Whether the time will be granted will 
depend of course on the Council's workload, which will as noted be taken up 
largely with issues relating to the IANA stewardship transition and 
accountability.

With respect to the Charter, please refer to the wiki at: 
https://community.icann.org/display/gnsosci/2.+Charter.  Please note in 
particular the General and Working Method sections.  In the General section the 
following sentence indicates the scope of the SCI's remit: "The SCI is also 
responsible for considering requests concerning issues related to the GNSO 
Council processes and procedures and to Working Group guidelines that have been 
identified either by the GNSO Council or a group chartered by the GNSO Council 
as needing discussion."  As per the Charter the GNSO Council generally has 
requested that the SCI should address specific issues relating to its processes 
and procedures (rather than the SCI making the request to the Council).  See 
the work completed by the SCI since its inception: 
https://community.icann.org/pages/viewpage.action?pageId=49350790.  It has 
nonetheless been noted on the SCI wiki as of October 2014 that the SCI has 
suggested to the Council that it take up the following two issues:  1) a full 
review of the Working Group Consensus Levels and 2) a full review of the GNSO 
Operating Procedures.  See: 
https://community.icann.org/pages/viewpage.action?pageId=49357334.  Also as 
noted by Mary Wong on 18 December, prior to assigning new issues to the SCI it 
is possible that the Council may wish to consider the results of the first 
report of the GNSO review, as well its tasks with respect to the IANA 
stewardship transition and accountability.

I hope you all have a Happy New Year!

Best regards,
Julie

Julie Hedlund, Policy Director

From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx>>
Date: Tuesday, December 30, 2014 2:30 PM
To: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>, 
'Amr Elsadr' <aelsadr@xxxxxxxxxxx<mailto:aelsadr@xxxxxxxxxxx>>, 
"<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Cc: Glen de Saint Géry <Glen@xxxxxxxxx<mailto:Glen@xxxxxxxxx>>
Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

SCI members and Julie,

My goal would be for SCI to have a letter to GNSO composed in time for Avri to 
present it in Singapore GNSO working sessions as a menu of items which GNSO 
Council could choose from to provide assignments to SCI.  My question is 
whether a January 13 call would be sufficient time for SCI to have a discussion 
leading to preparation of the letter to Council based on projects we have 
considered in the past and that Ron and Greg have outlined.

I do not think that SCI work should stop due to the IANA transition issues.  
One question might be how SCI can best help GNSO in addressing these issues.  
For example, if SCI reviews PDP consensus levels on a more thorough basis than 
previously examined, would that improve ICANN Accountability as it relates to 
the transition?  Do these consensus levels or any other aspect of the PDP 
process have a significant impact on accountability?

So from my point of view,

Question 1 is:  Can we schedule a call as late as January 13 and still get Avri 
15 minutes on the GNSO Council schedule to discuss SCI direction for 2015?

Question 2:  What work is within SCI's Charter that will assist Council the 
most in relation to the IANA transition and overall ICANN Accountability?

I would propose to discuss these questions in a January 13 call to be scheduled 
by Julie.  As to whether we can get on the Council schedule in working sessions 
in Singapore for this purpose, I think we need to rely on Avri and Glen for 
that purpose.  Avri, your thoughts?

Anne

[cid:image001.gif@01D02692.0BF80A30]

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP |

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx> | 
www.LRRLaw.com<http://www.lrrlaw.com/>








From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx]
Sent: Thursday, December 18, 2014 5:09 PM
To: Aikman-Scalese, Anne; 'Amr Elsadr'; 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Hi Anne,

I've attached Ron's slides from LA.  Please also see the wiki on the Work 
Completed/In Progress at: 
https://community.icann.org/pages/viewpage.action?pageId=49350790.  Staff will 
update it to reflect the items recently approved by the Council.

If the SCI wants to give the Council time to consider a letter at their meeting 
on the 15th as a courtesy you might want to have it to the Council by January 
5th, which is the deadline for motions and documents.  However, this may not be 
possible since it wouldn't allow time for SCI members to discuss a letter 
during a call, and members also are likely to be out during the next two weeks 
for holidays so they may not be able to make much progress on the list.  In 
addition, the ICANN offices are closed beginning at Noon on 24 December through 
Friday, 2 January 2015.  They will reopen on 5 January. We can certainly 
schedule a meeting at the usual time on the 6th to kick things off.  Let us 
know if you would like us to schedule a meeting on the 6th.

Best regards,
Julie

Julie Hedlund, Director, SSAC Support

From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx>>
Date: Thursday, December 18, 2014 6:38 PM
To: 'Amr Elsadr' <aelsadr@xxxxxxxxxxx<mailto:aelsadr@xxxxxxxxxxx>>, 
"<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>" 
<gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Cc: Julie Hedlund <julie.hedlund@xxxxxxxxx<mailto:julie.hedlund@xxxxxxxxx>>
Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting 
outside a Council meeting: Council reply comment Nominating Committee 
Recommendations from the Board Working Group

Thanks Amr.   This new provision looks quite useful in these circumstances.  
Nice to know.

I'll be out of the office all next week but am looking at the correspondence 
between you and Greg.

Ron and Julie, could the two of you recap the projects Ron presented to Council 
as possibilities for SCI work during the meeting in LA?  If possible I would 
appreciate receiving a copy of Ron's slides.

Finally, Julie, does it make sense for us to schedule the first SCI call to 
review a draft letter to Council on January 13 or does it need to be January 6?

Thank you,
Anne

[cid:image001.gif@01D02692.0BF80A30]

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP |

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman@xxxxxxxxxx<mailto:AAikman@xxxxxxxxxx> | 
www.LRRLaw.com<http://www.lrrlaw.com/>








From:owner-gnso-improvem-impl-sc@xxxxxxxxx<mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx>
 [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Amr Elsadr
Sent: Wednesday, December 17, 2014 2:05 PM
To: <gnso-improvem-impl-sc@xxxxxxxxx<mailto:gnso-improvem-impl-sc@xxxxxxxxx>>
Subject: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside 
a Council meeting: Council reply comment Nominating Committee Recommendations 
from the Board Working Group

Hi,

Just thought that it'd be interesting for folks here to know that one of our 
recent projects is being put to use. :)

Thanks.

Amr

Begin forwarded message:





From: Glen de Saint Géry <Glen@xxxxxxxxx<mailto:Glen@xxxxxxxxx>>
Subject: [council] Notification of voting outside a Council meeting: Council 
reply comment Nominating Committee Recommendations from the Board Working Group
Date: December 17, 2014 at 9:28:01 PM GMT+1
To: Council GNSO <council@xxxxxxxxxxxxxx<mailto:council@xxxxxxxxxxxxxx>>

Dear Councillors

The Council approved at the meeting on 11 December 2014, Voting Outside a 
Meeting, as described in Section 4.10  in the revised GNSO Operating 
Procedures<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> for 
the Council's reply comment on the Nominating Committee Recommendations from 
the Board Working Group.

The proposed timeline for this vote is:


1.      31 December 2014 23:59 UTC Final Council reply comment on the 
Nominating Committee Recommendations from the Board Working Group submitted to 
the Council mailing list.
Tony Holmes to hold the pen on refining the 
comment<http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf>
 up to 31 December 2014.

2.      Voting by electronic ballot:
Voting Opens Saturday, 3 January 2015

Voting Closes on Tuesday 6 January 2015 at 23:59 UTC.
If you foresee any connectivity issues during this period, please let me know 
so that alternate arrangements can be made.

3.      9 January 2015 Comments submitted to the public comment 
forum<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
4.      All Council members, except the non-voting Nominating Committee 
Appointee are eligible to vote.

4. 10. 2<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 
Determination; Notice. Voting outside a meeting may only occur when all of the 
following conditions are met:
a.      The GNSO Chair determines, after discussion with Council members, that 
the issue will have been adequately discussed and sufficient time given to each 
Stakeholder Group and Constituency to consider the issue by the time the vote 
is called;
      b.   The GNSO Chair determines, after discussion with Council members, 
that the Council's regular meeting schedule would make it difficult to resolve 
the issue without scheduling an extra meeting and this would be impractical in 
light of the circumstances at that time;
     c.     No Councilor objects to the vote being taken outside a regularly 
scheduled Council meeting; and
    d.     The GNSO Chair provides at least seven (7) calendar days' advance 
notice of the vote, along with notice of the beginning and ending day and hour 
of the voting period (in UTC), which period shall not be less than four (4) 
calendar days.

4. 10.3.1<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 
Guidelines for Voting Outside a Meeting
As with votes taken during a regularly scheduled GNSO Council meeting, all 
votes taken outside a meeting will:
a. Be open (i.e., not by secret ballot);
b. Allow for the inclusion of voting statements in accordance with Section 
4.3.2 of these Operating Procedures; and
c. Have their outcomes published and recorded, with accompanying voter 
statements, if any, as minutes for purposes of formal record keeping. These 
items
are to be prepared and approved in accordance with Section 3.5 of these 
Operating Procedures, except that the relevant time period shall commence with 
the ending of the voting period.
4.10.3.2 Voting outside a meeting should normally be by electronic means. 
Methods used to transmit and record votes taken outside of meetings shall be 
authenticated and verifiable using the same criteria and applying the same 
standards as those used for absentee ballots under Section 4.4.3 of these 
Operating Procedures.

Please let me know if you have any questions.
Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx<mailto:gnso.secretariat@xxxxxxxxxxxxxx>
http://gnso.icann.org<http://gnso.icann.org/>


________________________________

This message and any attachments are intended only for the use of the 
individual or entity to which they are addressed. If the reader of this message 
or an attachment is not the intended recipient or the employee or agent 
responsible for delivering the message or attachment to the intended recipient 
you are hereby notified that any dissemination, distribution or copying of this 
message or any attachment is strictly prohibited. If you have received this 
communication in error, please notify us immediately by replying to the sender. 
The information transmitted in this message and any attachments may be 
privileged, is intended only for the personal and confidential use of the 
intended recipients, and is covered by the Electronic Communications Privacy 
Act, 18 U.S.C. §2510-2521.

________________________________

This message and any attachments are intended only for the use of the 
individual or entity to which they are addressed. If the reader of this message 
or an attachment is not the intended recipient or the employee or agent 
responsible for delivering the message or attachment to the intended recipient 
you are hereby notified that any dissemination, distribution or copying of this 
message or any attachment is strictly prohibited. If you have received this 
communication in error, please notify us immediately by replying to the sender. 
The information transmitted in this message and any attachments may be 
privileged, is intended only for the personal and confidential use of the 
intended recipients, and is covered by the Electronic Communications Privacy 
Act, 18 U.S.C. §2510-2521.

________________________________

This message and any attachments are intended only for the use of the 
individual or entity to which they are addressed. If the reader of this message 
or an attachment is not the intended recipient or the employee or agent 
responsible for delivering the message or attachment to the intended recipient 
you are hereby notified that any dissemination, distribution or copying of this 
message or any attachment is strictly prohibited. If you have received this 
communication in error, please notify us immediately by replying to the sender. 
The information transmitted in this message and any attachments may be 
privileged, is intended only for the personal and confidential use of the 
intended recipients, and is covered by the Electronic Communications Privacy 
Act, 18 U.S.C. §2510-2521.