Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group
Anne, If there are no objections received today from SCI members, the GNSO Secretariat will schedule the next meeting for 20 January at the usual time. As to the letter, there is no template. In general there have been two ways that the SCI has communicated to the Council. The most common is for the liaison to send a motion to the Council for consideration concerning revisions to the GNSO Operating Procedures, as was done most recently by Avri for the revisions that were approved at the Council meeting on 13 November. The motion was sent in an email message from Avri to the Council list. The second way the SCI has contacted the Council is also via email when the SCI has taken up an issue, but has determined that no changes to the Operating Procedures are warranted, or to recommend other changes not related to the Operating Procedures. This was how the changes to the SCI Charter were addressed in 2013. In that case Ron sent an email to the Council Chair with the draft revised Charter as an attachment and a short description of the changes. Recommendations on deferral of motions and raising an issue, which were addressed by the SCI at the Council's request in 2012, did not require changes to the Operating Procedures. In those cases Wolf-Ulrich sent emails to the Council Chair providing a brief background on the issue and indicating how the SCI recommended that it should be addressed. For the wording contained in these emails see the text in quotes under each issue heading on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=49350790. With respect to the SCI suggestion for a full review of WG Consensus levels, I don't think there was any prior correspondence to the Council. I cannot find any from the archives either from Ron or Avri. Mary Wong did record this suggestion on the Wiki, I think as a reflection of the SCI conversations at its meeting in LA in October if I recall correctly. Thus, in this instance I think that you could draft an email asking for Council guidance on the 2015 work of the SCI and including the suggested possible issues. Best regards, Julie From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx> Date: Friday, January 2, 2015 3:49 PM To: Julie Hedlund <julie.hedlund@xxxxxxxxx>, "<gnso-improvem-impl-sc@xxxxxxxxx>" <gnso-improvem-impl-sc@xxxxxxxxx> Cc: "gnso-secs@xxxxxxxxx" <gnso-secs@xxxxxxxxx>, Glen de Saint Géry <Glen@xxxxxxxxx> Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group > Julie, > I think your suggestion for January 20 makes perfect sense. I will undertake > to draft a letter requesting further guidance to SCI from Council. I have > notes from both Greg and Amr with respect to this and have noted your > reference to the items listed in the wiki related to (1) review of WG > Consensus Levels and (2) a full review of GNSO Operating Procedures. I note > that SCI itself is a ³group chartered by the GNSO Council² and that it raised > the question of review of WG Consensus Levels with Council last year after > working on the ³Consensus Against² issue. > > So let¹s schedule the January 20 meeting in hopes that more members may attend > and I will draft a letter before that listing the items raised by Greg and Amr > in previous e-mails as well as the WG Consensus Level review for Council¹s > consideration. > > Many thanks Julie, Glen, et all for your guidance. I certainly do think that > we want to ask Council to give Avri 15 minutes in Singapore. I think this > means our letter must be final before February 1 and that seems reasonable. > > Julie, could you please send me a template for sending a letter to Jonathan > from SCI based on previous letters sent by Ron and Wolf-Ulrich? I look > forward to talking with the members on January 20. > > Thank you and Happy New Year to all who celebrate it!, > Anne > > Anne E. Aikman-Scalese, Of Counsel > Lewis Roca Rothgerber LLP | > One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 > (T) 520.629.4428 | (F) 520.879.4725 > AAikman@xxxxxxxxxx | www.LRRLaw.com <http://www.lrrlaw.com/> > > > > > From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx] > Sent: Friday, January 02, 2015 9:23 AM > To: Aikman-Scalese, Anne; <gnso-improvem-impl-sc@xxxxxxxxx> > Cc: gnso-secs@xxxxxxxxx; Glen de Saint Géry > Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting > outside a Council meeting: Council reply comment Nominating Committee > Recommendations from the Board Working Group > > > Dear Anne and SCI members, > > > > As there is a conflict on the 13th, could we consider the following Tuesday, > 20 January? Perhaps a letter could be drafted in advance and reviewed on the > list ahead of the meeting. > > > > Please advise how you would like staff to proceed. > > > > Best regards, > > Julie > > > > Julie Hedlund, Policy Director > > > > From: Glen de Saint Géry <Glen@xxxxxxxxx> > Date: Friday, January 2, 2015 6:53 AM > To: Julie Hedlund <julie.hedlund@xxxxxxxxx>, "Aikman-Scalese, Anne" > <AAikman@xxxxxxxxxx>, "<gnso-improvem-impl-sc@xxxxxxxxx>" > <gnso-improvem-impl-sc@xxxxxxxxx> > Cc: "gnso-secs@xxxxxxxxx" <gnso-secs@xxxxxxxxx> > Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting > outside a Council meeting: Council reply comment Nominating Committee > Recommendations from the Board Working Group > > >> >> Dear Julie, >> >> In view of the conflict with the NCPH Intercessional, please confirm whether >> you would like us to proceed with scheduling the next SCI meeting on 13 >> January 2015? >> >> Thank you very much. >> Wishing you all a very happy and successful New Year! >> >> Kind regards, >> >> Glen >> >> >> Glen de Saint Géry >> GNSO Secretariat >> gnso.secretariat@xxxxxxxxxxxxxx >> http://gnso.icann.org <http://gnso.icann.org/> >> >> >> From: Julie Hedlund >> Sent: mercredi 31 décembre 2014 17:33 >> To: Aikman-Scalese, Anne; <gnso-improvem-impl-sc@xxxxxxxxx> >> Cc: Glen de Saint Géry; gnso-secs@xxxxxxxxx >> Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting >> outside a Council meeting: Council reply comment Nominating Committee >> Recommendations from the Board Working Group >> >> >> Dear Anne and SCI members, >> >> >> >> The GNSO Secretariat can assist in scheduling an SCI call at the usual time >> of 2000 UTC on Tuesday, 13 January. The staff and Secretariat also can >> assist in requesting 15 minutes for Avri on the GNSO Council schedule in >> Singapore to discuss the SCI direction for 2015. Whether the time will be >> granted will depend of course on the Council's workload, which will as noted >> be taken up largely with issues relating to the IANA stewardship transition >> and accountability. >> >> >> >> With respect to the Charter, please refer to the wiki at: >> https://community.icann.org/display/gnsosci/2.+Charter. Please note in >> particular the General and Working Method sections. In the General section >> the following sentence indicates the scope of the SCI's remit: "The SCI is >> also responsible for considering requests concerning issues related to the >> GNSO Council processes and procedures and to Working Group guidelines that >> have been identified either by the GNSO Council or a group chartered by the >> GNSO Council as needing discussion." As per the Charter the GNSO Council >> generally has requested that the SCI should address specific issues relating >> to its processes and procedures (rather than the SCI making the request to >> the Council). See the work completed by the SCI since its inception: >> https://community.icann.org/pages/viewpage.action?pageId=49350790. It has >> nonetheless been noted on the SCI wiki as of October 2014 that the SCI has >> suggested to the Council that it take up the following two issues: 1) a full >> review of the Working Group Consensus Levels and 2) a full review of the GNSO >> Operating Procedures. See: >> https://community.icann.org/pages/viewpage.action?pageId=49357334. Also as >> noted by Mary Wong on 18 December, prior to assigning new issues to the SCI >> it is possible that the Council may wish to consider the results of the first >> report of the GNSO review, as well its tasks with respect to the IANA >> stewardship transition and accountability. >> >> >> >> I hope you all have a Happy New Year! >> >> >> >> Best regards, >> >> Julie >> >> >> >> Julie Hedlund, Policy Director >> >> >> >> From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx> >> Date: Tuesday, December 30, 2014 2:30 PM >> To: Julie Hedlund <julie.hedlund@xxxxxxxxx>, 'Amr Elsadr' >> <aelsadr@xxxxxxxxxxx>, "<gnso-improvem-impl-sc@xxxxxxxxx>" >> <gnso-improvem-impl-sc@xxxxxxxxx> >> Cc: Glen de Saint Géry <Glen@xxxxxxxxx> >> Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting >> outside a Council meeting: Council reply comment Nominating Committee >> Recommendations from the Board Working Group >> >> >>> >>> SCI members and Julie, >>> >>> My goal would be for SCI to have a letter to GNSO composed in time for Avri >>> to present it in Singapore GNSO working sessions as a menu of items which >>> GNSO Council could choose from to provide assignments to SCI. My question >>> is whether a January 13 call would be sufficient time for SCI to have a >>> discussion leading to preparation of the letter to Council based on projects >>> we have considered in the past and that Ron and Greg have outlined. >>> >>> I do not think that SCI work should stop due to the IANA transition issues. >>> One question might be how SCI can best help GNSO in addressing these issues. >>> For example, if SCI reviews PDP consensus levels on a more thorough basis >>> than previously examined, would that improve ICANN Accountability as it >>> relates to the transition? Do these consensus levels or any other aspect of >>> the PDP process have a significant impact on accountability? >>> >>> So from my point of view, >>> >>> Question 1 is: Can we schedule a call as late as January 13 and still get >>> Avri 15 minutes on the GNSO Council schedule to discuss SCI direction for >>> 2015? >>> >>> Question 2: What work is within SCI¹s Charter that will assist Council the >>> most in relation to the IANA transition and overall ICANN Accountability? >>> >>> I would propose to discuss these questions in a January 13 call to be >>> scheduled by Julie. As to whether we can get on the Council schedule in >>> working sessions in Singapore for this purpose, I think we need to rely on >>> Avri and Glen for that purpose. Avri, your thoughts? >>> >>> Anne >>> >>> Anne E. Aikman-Scalese, Of Counsel >>> Lewis Roca Rothgerber LLP | >>> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 >>> (T) 520.629.4428 | (F) 520.879.4725 >>> AAikman@xxxxxxxxxx | www.LRRLaw.com <http://www.lrrlaw.com/> >>> >>> >>> >>> >>> From: Julie Hedlund [mailto:julie.hedlund@xxxxxxxxx] >>> Sent: Thursday, December 18, 2014 5:09 PM >>> To: Aikman-Scalese, Anne; 'Amr Elsadr'; <gnso-improvem-impl-sc@xxxxxxxxx> >>> Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting >>> outside a Council meeting: Council reply comment Nominating Committee >>> Recommendations from the Board Working Group >>> >>> >>> Hi Anne, >>> >>> >>> >>> I've attached Ron's slides from LA. Please also see the wiki on the Work >>> Completed/In Progress at: >>> https://community.icann.org/pages/viewpage.action?pageId=49350790. Staff >>> will update it to reflect the items recently approved by the Council. >>> >>> >>> >>> If the SCI wants to give the Council time to consider a letter at their >>> meeting on the 15th as a courtesy you might want to have it to the Council >>> by January 5th, which is the deadline for motions and documents. However, >>> this may not be possible since it wouldn't allow time for SCI members to >>> discuss a letter during a call, and members also are likely to be out during >>> the next two weeks for holidays so they may not be able to make much >>> progress on the list. In addition, the ICANN offices are closed beginning >>> at Noon on 24 December through Friday, 2 January 2015. They will reopen on >>> 5 January. We can certainly schedule a meeting at the usual time on the 6th >>> to kick things off. Let us know if you would like us to schedule a meeting >>> on the 6th. >>> >>> >>> >>> Best regards, >>> >>> Julie >>> >>> >>> >>> Julie Hedlund, Director, SSAC Support >>> >>> >>> >>> From: <Aikman-Scalese>, Anne <AAikman@xxxxxxxxxx> >>> Date: Thursday, December 18, 2014 6:38 PM >>> To: 'Amr Elsadr' <aelsadr@xxxxxxxxxxx>, "<gnso-improvem-impl-sc@xxxxxxxxx>" >>> <gnso-improvem-impl-sc@xxxxxxxxx> >>> Cc: Julie Hedlund <julie.hedlund@xxxxxxxxx> >>> Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting >>> outside a Council meeting: Council reply comment Nominating Committee >>> Recommendations from the Board Working Group >>> >>> >>>> >>>> Thanks Amr. This new provision looks quite useful in these circumstances. >>>> Nice to know. >>>> >>>> I¹ll be out of the office all next week but am looking at the >>>> correspondence between you and Greg. >>>> >>>> Ron and Julie, could the two of you recap the projects Ron presented to >>>> Council as possibilities for SCI work during the meeting in LA? If >>>> possible I would appreciate receiving a copy of Ron¹s slides. >>>> >>>> Finally, Julie, does it make sense for us to schedule the first SCI call to >>>> review a draft letter to Council on January 13 or does it need to be >>>> January 6? >>>> >>>> Thank you, >>>> Anne >>>> >>>> Anne E. Aikman-Scalese, Of Counsel >>>> Lewis Roca Rothgerber LLP | >>>> One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611 >>>> (T) 520.629.4428 | (F) 520.879.4725 >>>> AAikman@xxxxxxxxxx | www.LRRLaw.com <http://www.lrrlaw.com/> >>>> >>>> >>>> >>>> >>>> From:owner-gnso-improvem-impl-sc@xxxxxxxxx >>>> [mailto:owner-gnso-improvem-impl-sc@xxxxxxxxx] On Behalf Of Amr Elsadr >>>> Sent: Wednesday, December 17, 2014 2:05 PM >>>> To: <gnso-improvem-impl-sc@xxxxxxxxx> >>>> Subject: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting >>>> outside a Council meeting: Council reply comment Nominating Committee >>>> Recommendations from the Board Working Group >>>> >>>> Hi, >>>> >>>> >>>> >>>> Just thought that it¹d be interesting for folks here to know that one of >>>> our recent projects is being put to use. :) >>>> >>>> >>>> >>>> Thanks. >>>> >>>> >>>> >>>> Amr >>>> >>>> >>>> >>>> Begin forwarded message: >>>> >>>> >>>> >>>> >>>> >>>> From: Glen de Saint Géry <Glen@xxxxxxxxx> >>>> >>>> Subject: [council] Notification of voting outside a Council meeting: >>>> Council reply comment Nominating Committee Recommendations from the Board >>>> Working Group >>>> >>>> Date: December 17, 2014 at 9:28:01 PM GMT+1 >>>> >>>> To: Council GNSO <council@xxxxxxxxxxxxxx> >>>> >>>> >>>> Dear Councillors >>>> >>>> >>>> >>>> The Council approved at the meeting on 11 December 2014, Voting Outside a >>>> Meeting, as described in Section 4.10 in the revised GNSO Operating >>>> Procedures <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> >>>> for the Council¹s reply comment on the Nominating Committee Recommendations >>>> from the Board Working Group. >>>> >>>> The proposed timeline for this vote is: >>>> >>>> >>>> 1. 31 December 2014 23:59 UTC Final Council reply comment on the >>>> Nominating Committee Recommendations from the Board Working Group submitted >>>> to the Council mailing list. >>>> Tony Holmes to hold the pen on refining the comment >>>> <http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendat >>>> ions-02dec14-en.pdf> up to 31 December 2014. >>>> >>>> 2. Voting by electronic ballot: >>>> Voting Opens Saturday, 3 January 2015 >>>> >>>> Voting Closes on Tuesday 6 January 2015 at 23:59 UTC. >>>> If you foresee any connectivity issues during this period, please let me >>>> know so that alternate arrangements can be made. >>>> >>>> 3. 9 January 2015 Comments submitted to the public comment forum >>>> <https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en> >>>> >>>> 4. All Council members, except the non-voting Nominating Committee >>>> Appointee are eligible to vote. >>>> >>>> >>>> >>>> 4. 10. 2 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> >>>> Determination; Notice. Voting outside a meeting may only occur when all of >>>> the following conditions are met: >>>> >>>> a. The GNSO Chair determines, after discussion with Council members, >>>> that the issue will have been adequately discussed and sufficient time >>>> given to each Stakeholder Group and Constituency to consider the issue by >>>> the time the vote is called; >>>> >>>> b. The GNSO Chair determines, after discussion with Council >>>> members, that the Council¹s regular meeting schedule would make it >>>> difficult to resolve the issue without scheduling an extra meeting and this >>>> would be impractical in light of the circumstances at that time; >>>> >>>> c. No Councilor objects to the vote being taken outside a >>>> regularly scheduled Council meeting; and >>>> >>>> d. The GNSO Chair provides at least seven (7) calendar days¹ >>>> advance notice of the vote, along with notice of the beginning and ending >>>> day and hour of the voting period (in UTC), which period shall not be less >>>> than four (4) calendar days. >>>> >>>> >>>> 4. 10.3.1 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> >>>> Guidelines for Voting Outside a Meeting >>>> >>>> As with votes taken during a regularly scheduled GNSO Council meeting, all >>>> votes taken outside a meeting will: >>>> >>>> a. Be open (i.e., not by secret ballot); >>>> >>>> b. Allow for the inclusion of voting statements in accordance with Section >>>> 4.3.2 of these Operating Procedures; and >>>> >>>> c. Have their outcomes published and recorded, with accompanying voter >>>> statements, if any, as minutes for purposes of formal record keeping. These >>>> items >>>> >>>> are to be prepared and approved in accordance with Section 3.5 of these >>>> Operating Procedures, except that the relevant time period shall commence >>>> with the ending of the voting period. >>>> >>>> 4.10.3.2 Voting outside a meeting should normally be by electronic means. >>>> Methods used to transmit and record votes taken outside of meetings shall >>>> be authenticated and verifiable using the same criteria and applying the >>>> same standards as those used for absentee ballots under Section 4.4.3 of >>>> these Operating Procedures. >>>> >>>> Please let me know if you have any questions. >>>> >>>> Thank you. >>>> >>>> Kind regards, >>>> >>>> >>>> >>>> Glen >>>> >>>> >>>> >>>> Glen de Saint Géry >>>> GNSO Secretariat >>>> gnso.secretariat@xxxxxxxxxxxxxx <mailto:gnso.secretariat@xxxxxxxxxxxxxx> >>>> http://gnso.icann.org <http://gnso.icann.org/> >>>> >>>> >>>> >>>> >>>> >>>> This message and any attachments are intended only for the use of the >>>> individual or entity to which they are addressed. If the reader of this >>>> message or an attachment is not the intended recipient or the employee or >>>> agent responsible for delivering the message or attachment to the intended >>>> recipient you are hereby notified that any dissemination, distribution or >>>> copying of this message or any attachment is strictly prohibited. If you >>>> have received this communication in error, please notify us immediately by >>>> replying to the sender. The information transmitted in this message and any >>>> attachments may be privileged, is intended only for the personal and >>>> confidential use of the intended recipients, and is covered by the >>>> Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >>>> >>>> >>>> >>>> >>>> This message and any attachments are intended only for the use of the >>>> individual or entity to which they are addressed. 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If the reader of this >>>> message or an attachment is not the intended recipient or the employee or >>>> agent responsible for delivering the message or attachment to the intended >>>> recipient you are hereby notified that any dissemination, distribution or >>>> copying of this message or any attachment is strictly prohibited. If you >>>> have received this communication in error, please notify us immediately by >>>> replying to the sender. The information transmitted in this message and any >>>> attachments may be privileged, is intended only for the personal and >>>> confidential use of the intended recipients, and is covered by the >>>> Electronic Communications Privacy Act, 18 U.S.C. §2510-2521. >>> Attachment:
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