[gnso-osc-csg] RE: DOODLE / Constituency Operations Sub Team on Monday 21 Sept 2009

[Claudio Di Gangi <cdigangi@xxxxxxxx>]

Dear Subtask Team,

Please find my comments on Subtask 1.2, (Part II Recommendations) in the 
attachment.

Have a nice weekend all.

Claudio

From: Victoria McEvedy [mailto:victoria@xxxxxxxxxx]
Sent: Tuesday, September 15, 2009 6:05 PM
To: Gisella Gruber-White; Olga Cavalli; Julie Hedlund; Rafik Dammak; Claudio Di 
Gangi; myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx
Cc: GNSO Secretariat
Subject: RE: DOODLE / Constituency Operations Sub Team on Monday 21 Sept 2009


Dear Subtask Team,

In advance of the meeting next week -as discussed, please submit detailed, fact 
based comments and suggestions on the current draft recommendations only at 
this stage.
Please feel free to redline although without any expectation that your edits 
will be adopted by the whole group given that others will also be doing so. 
Comment might be more helpful.

Part II: Recommendations
Recommended Minimum Common Operating Procedures for Constituencies

 1.  Executive Committees:
    *   All Executive Committees must take minutes and promptly publish them 
and any resolutions within 72 hours of the relevant meeting.
    *   All Executive Committees must publish their rules and procedures, 
decision making process and criteria.
    *   Term limits of 2 years and two terms shall apply to members of 
Executive Committees and shall be final.  No member can stand again for the 
same office after reaching these limits and in particular, not by standing down 
for a term.
 2.  Committees
    *   The ICANN Working Group Operating Model -as finally recommended by the 
Policy Process Steering Committee be adopted to govern Constituency Committee 
processes and procedures.
    *   The formation of all Committees be made known to the entire 
constituency membership and open to all members.
    *   Where technical or other specialized expertise is required by a 
Committee -all members having such expertise shall be entitled to join that 
Committee.
    *   The fact a Committee has been established and the membership of it 
shall be published on the Constituency website and the final work products and 
minutes should be made available to the entire constituency membership within 
72 hours of any given meeting.
    *   All Constituencies shall publish a list of all active and inactive 
Committees and their minutes or resolutions and work products.
 3.  Communications
    *   All Constituency mailing and discussion groups shall be open to the 
public.
    *    Posting Rights to all Constituency mailing and discussion groups may 
be restricted to Constituency members -at the election of the Constituency.
    *   Information as to Constituency business and work product and finance 
and accounts and submissions to Staff and other ICANN entities shall be made 
publically available unless there are valid grounds for restricting 
distribution in accordance with the Constituency Disclosure Policy.
    *   All Constituencies shall have a published Constituency Disclosure 
Policy.
    *   Constituency Disclosure Policies should narrowly restrict limits on 
disclosure and comply with ICANN bylaws and transparency principles.
    *   An independent appeal shall be provided for any rejection of an 
application for disclosure under the Constituency Disclosure Policy.  That 
appeal shall be to a neutral GNSO entity.
    *   All Constituencies shall have a published Privacy Policy providing for 
the protection of the personal data of individual members and shall restrict 
publication of classes of information on the same.
 4.  Elections
    *   All Constituency Offices, including representatives to Stakeholder 
Groups and the GNSO Council shall have a two year limit and a maximum of two 
terms. These limits shall be final.
    *   All Constituencies shall publish a list of all Office holders, past and 
present, since inception.
 5.  Voting
    *   All Constituencies shall permit all members in good standing to vote in 
an election.
    *   All members, whether natural or legal persons, shall have equal voting 
rights.
    *   Members be entities to appoint proxies.
    *   No legal or natural person shall be entitled to vote twice.
    *   No legal or natural person shall be entitled to join more than one 
Constituency.
 6.  Charter Amendments
    *   The procedure for amending Constituency Charters shall be standard and 
shall be passed by 75% of the members.
 7.  Meetings
    *    All Constituencies shall adopt the basic standard meeting procedure as 
at Annex A.
    *   Minutes shall be taken at all Constituency meetings and approved by the 
menbers.
 8.  Policy
    *   Standing Policy Committees are discouraged in favour of ad hoc 
Committees formed to deal with particular policy. Standing Policy Committees 
shall comply with the same rules as Executive Committees but the term limit 
should be 1 year and two terms.  There should be no restriction on sitting out 
a term and starting afresh.
    *   Policy Committees shall be open to all members in good standing and 
like other Committees shall publish their formation, work product and decisions.
    *   Any Member of a Constituency shall be able to propose a Policy 
Committee be formed on a Policy issue and provided 5 members agree, a Committee 
shall be formed.
 9.  GNSO WG
    *   Any member of a Constituency shall be entitled to join any GNSO WG and 
Constituencies shall publish and advise all members of the call for WG 
participants.
    *   Constituency Members may participate in an individual or representative 
capacity but must advise the Constituency membership of the WG activity from 
time to time.
 10. The Constituencies adopt the Code of Practice at Annex B to govern their 
dealings with Staff.
 11. We recommend a Handbook be prepared containing the common rules and 
principles and materials referred to in the recommendations above.
 12. We recommend that [all] recommendations [#] above, apply also to the 
Contracted House Stakeholder Groups.
Best,


Victoria McEvedy
Principal
McEvedys
Solicitors and Attorneys
[cid:image001.jpg@01CA4368.21778060]

96 Westbourne Park Road
London
W2 5PL

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From: Gisella Gruber-White [mailto:Gisella.Gruber-White@xxxxxxxxx]
Sent: 15 September 2009 22:28
To: Olga Cavalli; Julie Hedlund; Victoria McEvedy; Rafik Dammak; 
cdigangi@xxxxxxxx; myoung@xxxxxxxxxxxxxxx; sskshatriy@xxxxxxxxx
Cc: GNSO Secretariat; Gisella Gruber-White
Subject: DOODLE / Constituency Operations Sub Team on Monday 21 Sept 2009

Dear All,

Please find hereafter a Doodle poll to set a time for the Constituency 
Operations Sub Team call next Monday 21 September 2009.
http://www.doodle.com/rnfxyfg3244wygqb

Please provide your availability and we will confirm the time as soon as 
everyone has responded.

Apologies for the delay in getting this Doodle out to you.

Thank you
Kind regards
Gisella

----------------------------
Gisella Gruber-White
On behalf of GNSO Secretariat
Internet Corporation for Assigned Names and Numbers (ICANN)

Email: gisella.gruber-white@xxxxxxxxx
Tel: +44 7545 334 360
Skype ID: gisella.gw



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Attachment: Part II recommedations (Subtast 1 2) comments 100209.docx
Description: Part II recommedations (Subtast 1 2) comments 100209.docx