Re: [gnso-policyimpl-wg] Attendance and Recording Policy and Implementation WG meeting - 30 October 2013

[Holly Raiche <h.raiche@xxxxxxxxxxxxxxxx>]

Hi Nathalie (and everyone)

And again, I am an apology for this meeting - even given the far more Australia 
friendly time it was scheduled.

I am part of a small interviewing committee for the Chair of Australia's 
Telecommunications Industry Ombudsman.  I could have done both this call, and a 
rush into the CBD for interviews starting at 9.30am  However, the earliest 
interview is now at 7.30am. (I am already doing a presentation to NSW lawyers 
that evening so couldn't go too late on the day)  AND we have to do them in 
that week since I"ll be in Buenos Aires the following week.

Sorry to be long winded, but I really do feel badly that I have to now 
apologise 

Holly
On 31/10/2013, at 9:26 AM, Nathalie Peregrine wrote:

> Dear All,
>  
> Please note that the next Policy and Implementation Working Group 
> teleconference is scheduled for Wednesday 13thNovember  2013 at 20:00 UTC for 
> 1,5 hrs.
>  
> Please find the MP3 recording for the Policy and Implementation Working group 
> call held on Wednesday 30 October 2013 at 19:00 UTC at:
>  
> http://audio.icann.org/gnso/gnso-policy-implementation-2013103016-en.mp3
>  
>  On page: 
> http://gnso.icann.org/en/group-activities/calendar#oct
>  
>  The recordings and transcriptions of the calls are posted on the GNSO Master 
> Calendar page:
> http://gnso.icann.org/calendar/
>  
> Attendees:
> Wolf Knoben - ISPCP
> Chuck Gomes – RySG
> Philip Marano – IPC (for Brian Winterfeldt)
> Michael Graham – IPC
> James Bladel – RrSG
> Cheryl Langdon-Orr – ALAC
> Alan Greenberg – ALAC
> Klaus Stoll – NPOC
> Marie-Laure Lemineur – NPOC
>  Nic Steinbach – RrSG
> Gideon Rop - Individual
> J.Scott Evans – BC
>  Kiran Malancharuvil – IPC
> Anne Aikman Scalese - IPC
> Tim Ruiz – RrSG
> Brian Beckham - IPC
> Olevie Kouami - NPOC
> Greg Shatan – IPC
>  
> Apology:
>  Holly Raiche – ALAC
> Olga Cavalli – GAC
> Tom Barrett – RrSG
> Kristine Rosette – IPC
> Amr Elsadr - NCUC
>  Maureen Cubberley – Individual
> Krista Papac
> Marika Konings 
> Tim Cole
>  
>  
> ICANN staff:
> Mary Wong
> Glen de Saint Gery
> Nathalie Peregrine
>  
> ** Please let me know if your name has been left off the list **
>  
>  
>  Wiki page: https://community.icann.org/x/y1V-Ag
>  
> Thank you.
> Kind regards,
> Nathalie Peregrine
> For GNSO Secretariat
>  
> Adobe Chat Transcript for Wednesday 30th October 2013:
>    Nathalie  Peregrine:Dear all, Welcome to the Policy and Implementation 
> Working Group call on Wednesday 30th October
>   Michael R. Graham:Maureen e-mailed that she is still on route and asked if 
> I could give brief status -- which is getting started.
>   Michael R. Graham:I will have to leave call/meeting at 3pm
>   Nathalie  Peregrine:@ all, audio is enabled in the AC room, so please all 
> mute microphones and speakers if you are on the audio bridge, or not 
> speaking, thank you!
>   Cheryl Langdon-Orr:hi Alan
>   Nathalie  Peregrine:Am following up with the provider about this
>   Nathalie  Peregrine:Tim Ruiz has joined the call
>   Mary Wong:This spreadsheet has also been uploaded to the WG wiki, as an 
> attachment to today's meeting agenda.
>   Nathalie  Peregrine:The document is synched so you can all scroll
>   Tim Ruiz:Hey all, sorry I am late.
>   Gideon Rop:Thanks
>   Mary Wong:Hello Tim and everyone, welcome!
>   Nathalie  Peregrine:Anne Aikman Scalese has joined the audio bridge
>   Nathalie  Peregrine:Brian Beckham has joined the AC room
>   Mary Wong:Sorry, in PDF'ing the Excel spreadsheet Deliverable V seems to 
> have dropped off. The full spreadsheet is on the wiki.
>   Bladel:quite a bit of background noise, can folks be sure to mute their 
> phones?  Thanks!
>   Nathalie  Peregrine:@ James, I am working on this with the operator.
>   Chuck Gomes:My compliments to the Work Plan subteam for great work
>   Gideon Rop:the subteam strategy is great it caters for all
>   Wolf Knoben:Hi, sorry for being late
>   Chuck Gomes:We may want to just ask for volunteers for all subteams except 
> 5.
>   Cheryl Langdon-Orr:and some may wish to serve on more than 1 sub team...
>   Mary Wong:@Cheryl, that may be where this proposed time line could be 
> helpful, especially as the Work Plan Sub-Team populates it with some further 
> milestones and key dates/deliverables.
>   Mary Wong:So that people can make decisions appropriately.
>   Olevie:hi !
>   Mary Wong:Hello Olevie, welcome.
>   Olevie:thks Mary
>   Tim Ruiz:Assignment and actual participation are two different things
>   Michael R. Graham:@Alan -- good point, and hopefully there will be 
> worker-bees on each sub-team
>   Alan Greenberg:Presumably staff will be on all calls and therefore probably 
> rules out overlapping meetings
>   Mary Wong:@Alan, yes, we anticipate supporting all sub-teams!
>   Mary Wong:But we do have a few of us supporting this WG so some overlapping 
> will be possible.
>   Michael R. Graham:I do like the idea of ensuring continuity between 0B and 
> V, though my thought with V is that the  bulk of work will actually be done 
> by the WG as a whole, with the Sub-Team supplying laboring oars where 
> necessary or useful.\
>   Olevie:+1@Michael
>   Olevie:that's my point of view too
>   Chuck Gomes:It is also possible to provide input to a subteam even if you 
> are not on that team
>   Cheryl Langdon-Orr:indeed  Michael
>   Michael R. Graham:@Chuck -- very good point
>   Olevie:good point @Chuck
>   Cheryl Langdon-Orr:yes  Chuck  and the  work plan team  didconsider the 
> conrinuous  meetimh of the whole  each month touch points
>   Olevie:+1@Cheryl
>   Cheryl Langdon-Orr: leaving of course  3 other weeks  each month  for  ST  
> activities  at full steam
>   Olevie:great
>   Olevie:point ccheryl
>   Cheryl Langdon-Orr:yes  OB needs to start ASAP  
>   Nathalie  Peregrine:Gregory Shatan has joined the AC room
>   Tim Ruiz:I think 0B will certainly want to carefully consider the draft 
> Vision, Mission, & Focus Areas for the 5-year Strategic Plan. Some very 
> relevant material to consider there.
>   Cheryl Langdon-Orr:that was what the WP  had thought  the  OB meet main on 
> BA
>   Greg Shatan:I've joined the Adobe.  Still waiting for the call.
>   Mary Wong:@Greg, AC has audio & voice enabled for this call, if that helps.
>   Mary Wong:The next WG call is scheduled for Nov 13 (Wednesday, as usual).
>   Cheryl Langdon-Orr:indeed  we have Chuck
>   Tim Ruiz:@Mary, same time UTC?
>   J. Scott Evans:Has Maureen arrived.
>   Marie-laure Lemineur -NPOC:Should we value the fact that some of us or 
> maybe many of us will be travelling on the 13th , if that is the case, is  it 
> worth having the meeting
>   Marie-laure Lemineur -NPOC:travelling to BA of course..
>   Cheryl Langdon-Orr:run it as a primarily OB meeting  but  open to all??
>   Cheryl Langdon-Orr:or  split the  time???
>   Michael R. Graham:@J.Scott -- Don't see her unless she's on phone.  Summary 
> is that waiting for volunteers to prepare draft definitions.
>   Cheryl Langdon-Orr:yup  you took  the
>   Mary Wong:@Tim, the idea is to keep the meeting times to the "normal" time 
> so the new UTC time would be 2000 UTC after this week.
>   Cheryl Langdon-Orr:words  right out of mymhead  AGAIN Chuck
>   Michael R. Graham:I would actually have the sub-team meet by phone prior to 
> BA, then use the Wednesday session (with Definitions) to gain input from WG 
> as a whole.
>   Michael R. Graham:0B subteam, that is.
>   Mary Wong:If we can get a meeting for Sub Team 0B in the week of 11 Nov 
> (pre-BA), would it be useful to NOT have the full WG meeting that week too? 
> Given travel schedules that week etc.
>   Mary Wong:So, for instance, 0B could use the "normal" WG meeting time if 
> they wish.
>   Mary Wong:For that week only, that is.
>   Tim Ruiz:I hope all this scheduling can be summarized via email? I am 
> getting a little lost. It would help to include which BA meetings for this 
> group will have remote participation.
>   Alan Greenberg:Never had my hand up. Was a tick mark for Cheryl's comment.
>   Mary Wong:@Tim, I believe there will be remote participation for both the 
> GNSO weekend sessions and this WG's F2F meeting on Weds.
>   Tim Ruiz:Thanks Mary.
>   Michael R. Graham:I have to cut out for student meetings.  I will 
> participate in BA remotely.
>   Cheryl Langdon-Orr:fish bowl  or  round table  works  Mary
>   Cheryl Langdon-Orr:oportunuty  for input
>   Michael R. Graham:Which does lead to one issue: splitting into two 
> sub-teams in BA poses an issue to remote participants . . .
>   Mary Wong:@Cheryl, right.
>   Michael R. Graham:bye now . . .
>   Mary Wong:@Michael, absolutely. We cannot do RP for two simultaneous 
> sessions, unless they are scheduled as two different meetings in different 
> rooms.
>   Cheryl Langdon-Orr:if  we spit to  WT's  we  would  still gather as a whole 
>  for last third  just needs  GOOD facilitation
>   Cheryl Langdon-Orr:Adobe  Rooms  can do breakouts
>   Cheryl Langdon-Orr:just neds to be arranged
>   Olevie:Volunteer to be Vice-Chair of one of the
>   Olevie:group
>   Michael R. Graham:@Cheryl -- That would be great -- I could attend both in 
> parallel!
>   Michael R. Graham:Now I'm definitely out of here.
>   Mary Wong:@Cheryl, true - so people would have to choose which pod to 
> follow. Audio may be more of a challenge - I will need to check!
>   Cheryl Langdon-Orr:need to check on  tech limitations onsite  BUT  it is a 
> feature of AC rooms
>   Mary Wong:I'll check with IT asap.
>   Cheryl Langdon-Orr:I just  make  a phone link run to one  and  the  AC 
> audio the other... (I then often have one in eachnear of course)
>   Cheryl Langdon-Orr:then I have managed 3 rooms at once all differentn WG's 
> at times...
>   Mary Wong:@Cheryl, that's a skill some of us have yet to acquire :) (or 
> acquit ourselves well when practicing!)
>   Marie-laure Lemineur -NPOC:In the ATRT2 evaluation study, there are 
> references to policy development models that could be useful  if you want to 
> have a look at it.
>   Cheryl Langdon-Orr:one need  environ (speaker)  so not suitable  for  
> onsite use  only remote
>   Nathalie  Peregrine:Maureen is not on the audio bridge
>   Mary Wong:Will do, Chuck.
>   Cheryl Langdon-Orr:thism is another  question to bentreated  like  3  IMO
>   Mary Wong:@Cheryl, would you suggest reaching out to other SO/ACs for Q2, 3 
> & 4, or just 3 & 4?
>   Cheryl Langdon-Orr:that  is a hell yes
>   Mary Wong:OK, just making sure :)
>   Olevie:About question 4  : it was said that there is already common 
> agreement  in the community regarding the relationships between the listed 
> groups with regard to policy development
>   Cheryl Langdon-Orr:But  also  an online tool  for input  that is less 
> formal than a PC
>   Mary Wong:@Cheryl, something like a wiki page or Google doc that people can 
> fill out boxes specific to a question/topic.
>   Nathalie  Peregrine:his line dropped
>   Nathalie  Peregrine:We are dialling back out to him
>   Tim Ruiz:It is redundent. The GAC is an AC, all listed are stakeholders, 
> etc. It could be simplified by reducing the list.
>   Cheryl Langdon-Orr:yup  google  form
>   Olevie:to resume
>   Mary Wong:@CHuck, "role" rather than "relationship"?
>   Olevie:question 4 is already solve
>   J. Scott Evans:Yes, and we should also ask for the respondent to say "why" 
> they feel the identified groups should be involved
>   Mary Wong:i.e. respective roles of each group vis-a-vis the role of other 
> groups?
>   Chuck Gomes:Good suggestion Mary
>   Cheryl Langdon-Orr:role  covers mthebpoint Alan is making  of  the dynamic
>   Olevie:if you talk about relationship betwee the groups
>   Olevie:the role is also as usual dear Mary
>   Olevie:I think so
>   Cheryl Langdon-Orr:we want tobuild clarity on the dynamics of these roles
>   Olevie:ok
>   Cheryl Langdon-Orr:that will effect the results / responces
>   Cheryl Langdon-Orr: so could be of use to go neutral
>   Mary Wong:Thanks, Cheryl.
>   Cheryl Langdon-Orr:q 3&4
>   Nic Steinbach:@ Chuck, I think 3.
>   Mary Wong:@Alan, that's fine - just wanted to be sure that this is the WG's 
> understanding.
>   Cheryl Langdon-Orr:and advisenon the online oportunity for input in BA on 
> all these
>   Olevie:OK
>   Marie-laure Lemineur -NPOC:we could gather input for q3 through a small 
> survey that we could circulate among community members
>   Olevie:+1@Marie-Laure proposal
>   Olevie:a survey to
>   Olevie:follow up
>   Nic Steinbach:I think the in person for number 3 is important because the 
> words "succesful" and "unsuccesful" are subjective. It is easier to convey 
> your own perspective in person than via a survey...
>   Olevie:+1@Nic
>   Mary Wong:Staff can work with the Chairs/Vice Chairs to refine these 
> questions, esp. Q4, as suggested; we will also look into an online tool that 
> can keep collecting responses for some/all of the questions.
>   Marie-laure Lemineur -NPOC:NIc you are right nevertheless, it would be 
> interesting to compare our inputs F2F and the ones collected from a bradoer 
> community base through a survey...combine both methodolgies if there is 
> agreement on that of course
>  Nic Steinbach:I think that makes a lot of sense Marie.
>   Nic Steinbach:Marie-laure*
>   Cheryl Langdon-Orr:I ALWAYS  wantnUTC  TO STAY THE SAME
>   Mary Wong:We can certainly have the same question asked online as well as 
> F2F.
>   Mary Wong:2000 UTC will be the meeting time.
>   Mary Wong:(sorry Cheryl!)
>   Olevie:Thank you all
>   Cheryl Langdon-Orr:all callsbshould run  on  just  UTC  *unadjusted* for DST
>   Olevie:bye bye
>   Cheryl Langdon-Orr:bye
>   Marie-laure Lemineur -NPOC:thks to all..bye
>   J. Scott Evans:THANK YOU EVERYONE!!
>   Olevie:BYE J.
>  
>