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RE: [gnso-ppsc] GNSO Policy Process Steering Committee (PPSC) working teams

  • To: Konstantinos Komaitis <k.komaitis@xxxxxxxxxxxx>, Glen de Saint Géry <Glen@xxxxxxxxx>, "Gnso-ppsc@xxxxxxxxx" <Gnso-ppsc@xxxxxxxxx>
  • Subject: RE: [gnso-ppsc] GNSO Policy Process Steering Committee (PPSC) working teams
  • From: Liz Gasster <liz.gasster@xxxxxxxxx>
  • Date: Tue, 2 Dec 2008 10:46:09 -0800

Konstantinos and all,

We will work on resolving the wiki posting challenges, but in the interim I 
attach a Word file of the text of the three charters we are considering, and 
I've also copied them below for your reference.  Perhaps for now it would be 
easier to communicate in email and edit in "track changes". In the interim, I 
will update the wiki with revised language as needed.

Hope this helps.  Thanks, Liz

Description of GNSO Process Steering Committee (from 16 October Implementation 
Plan)
The GNSO Process Steering Committee will be responsible for recommending and 
reviewing any processes used within the GNSO and its council for developing 
policy recommendations. Recommendations are made in the BGC WG report as 
approved by the Board for substantial changes to the processes used by the GNSO 
council for developing policy. The immediate goal of this Steering Committee is 
to develop recommendations for all process changes needed to meet the 
requirements of the BGC WG report as approved by the Board. Once the first set 
of changes has been implemented, the charter of the GNSO Process Steering 
Committee could be expanded to include the responsibility for reviewing the 
functioning of the new processes and for recommending any further changes, 
should they be required. One example of such continuing work could involve the 
review of the post delivery reports of working groups that has been suggested 
in the BGC WG report.
The GNSO Process Steering committee could, if so tasked, also take on new tasks 
related to processes within the GNSO. Another set of tasks, for example, might 
involve setting up formal procedures, guidelines and mechanisms to be used 
within the GNSO for policy initiation and policy deliberation. Future work 
could also include establishing guidelines for the practice of drafting teams 
as used in the GNSO council and other ad-hoc mechanisms that are used by the 
council from time to time. Another area that may involve future work items for 
this committee includes establishing guidelines for the interactions between 
the ICANN volunteers of the GNSO and its council and the ICANN policy staff.
This steering committee will also be responsible for recommending any changes 
in the structure of standing committees to the full council.
Two initial work items are clearly delineated in the BGC WG Report:

 *   Establishing new rules for the Policy Development Process (PDP) that are 
based on an open community Working Group model for the deliberative process
 *   Establishing procedures and guidelines for the functioning of the policy 
Working Groups.
The steering committee will be responsible for identifying any other process 
work items that would be required to implement the BGC WG recommendations as 
approved by the Board and for coordinating work on those items.
Initial PPSC Work Teams: (page references are to BGC Working Group Report of 3 
February 2008 as approved by the ICANN Board)


PDP Work Team <https://st.icann.org/gnso_transition/index.cgi?pdp_team>
This team will be responsible for reviewing the existing PDP in the bylaws and 
recommending changes to the bylaws to the community and council based on an 
open community WG model for the deliberative process.

Draft charter concepts for PDP work team for group discussion and consideration:

Develop and implement a proposal for a new policy development process for Board 
review and approval that:

Is more flexible (Report, p. 21) with timelines that are consistent with the 
task (p. 24);
Is better aligned with ICANN's consensus policies as defined in its contracts 
with registries and registrars (Report, p. 22) and clearly distinguishes the 
development of "consensus policies" from general policy advice the GNSO Council 
may wish to provide to the Board (Report, p. 23);
Provides for periodic assessment to determine the effectiveness of revised 
rules, processes, procedures and Is better aligned with ICANN's strategic plan 
and operations plan (p. 24); and
Contains rules, processes and procedures that are more effective and efficient 
as detailed further in the Report (pp. 24-25).

The BGC WG Report recommends that the current policy development process 
defined in the ICANN bylaws be revised to incorporate a working group approach 
and to make it more effective and responsive to ICANN's policy development 
needs. The GNSO Council's policy development work is a critical part of ICANN's 
function so it is particularly important that steps be taken that will make the 
process more flexible and helpful for successful policy development.

The BGC WG Report recommends that a new policy development process emphasize 
the importance of the work that must be done before launching a working group 
or other policy development activity, including fact-finding specific policy 
development goal (p. 25). The Report also recommends that a new PDP specify 
certain policy activities that should be done ("including research, 
consultation with constituencies, periods for public comment"), timelines 
consistent with the complexity of the task; regular reporting to the Council as 
established in the scoping phase; and a final report and public comment period 
as in the current PDP (p. 24).
Working Group Work Team 
<https://st.icann.org/gnso_transition/index.cgi?working_group_team>
This team will be responsible for making recommendations concerning, processes 
and methods involved for the new WG model, including suggestions for transition 
to the new model.

Draft charter concepts for Working Group work team for group discussion and 
consideration:

Develop and implement a new GNSO Working Groups Model that Improves 
inclusiveness Improves effectiveness, and Improves efficiency

According to the ICANN Board Governance Committee Working Group (BGC-WG) in its 
3 February 2008 Report to the ICANN Board of Directors (see GNSO Improvements 
Report<http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-03feb08.pdf>
 ), a new working group model should become the focal point for future GNSO 
policy development activities. The new model should enhance the policy 
development process by making it more inclusive and representative, and 
-ultimately - more effective and efficient (see Report at 3). The BGC-WG 
believes this approach can be a more constructive way of establishing areas of 
agreement than task forces, where membership is limited and discussion can 
become polarized along constituency lines. It also enables key parties to 
become involved from the beginning and to work together to address complex 
and/or controversial issues. According to the BGC-WG, appointing skilled chairs 
and drafters, as well as proper scoping of the WG's objectives, will be 
integral parts in development of a successful working group model. The BGC-WG 
recommended that steps be taken immediately to move to a working group model 
for future policy development work in the GNSO, developing appropriate 
operating principles, rules and procedures and suggests drawing upon expertise 
gained from policy development in the IETF, W3C, RIRs and other organizations.
Primary tasks would be to develop:

1. Appropriate operating principles, rules and procedures

2. Implementation plan



From: owner-gnso-ppsc@xxxxxxxxx [mailto:owner-gnso-ppsc@xxxxxxxxx] On Behalf Of 
Konstantinos Komaitis
Sent: Tuesday, December 02, 2008 4:25 AM
To: Glen de Saint Géry; Gnso-ppsc@xxxxxxxxx
Subject: Re: [gnso-ppsc] GNSO Policy Process Steering Committee (PPSC) working 
teams

Dear all,

I have a question: are we meant to put our comments for the amendments we 
propose to our teams' charter in the wiki or just make notes and discuss them 
during the meeting? If the first, I seem to have a difficulty in doing it 
through the wiki - I can do this to the main PPSC page but not on the working 
group (WG) wiki page.

Thanks and apologies for this.

Konstantinos


On 25/11/2008 19:39, "Glen de Saint Géry" <Glen@xxxxxxxxx> wrote:

Dear All,

Please note that on page:
http://gnso.icann.org/mailing-lists/

the GNSO Policy Process Steering Committee (PPSC)
http://forum.icann.org/lists/gnso-ppsc/

has created two working teams with separate mailing lists and public archives:
1. Policy Development Process (PDP) Team
(Gnso-ppsc-pdp@xxxxxxxxx)
With public archives at:
http://forum.icann.org/lists/gnso-ppsc-pdp/
Current subscribers:
Mike Rodenbaugh - CBUC
Jeff Neuman - Registry constituency.
Alan Greenberg - ALAC


2. Working Group (WG) Team
(gnso-ppsc-wg@xxxxxxxxx)
With public archives at:
http://forum.icann.org/lists/gnso-ppsc-wg/
Current subscribers:
Avri Doria - NCA, GNSO Chair
Konstantinos Komaitis - NCUC
J. Scott Evans - IPC

Please let me know who else would like to be subscribed to the lists.
If you have any questions, please do not hesitate to ask.

Thank you.
Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat@xxxxxxxxxxxxxx
http://gnso.icann.org



--
Dr. Konstantinos Komaitis,
Lecturer in Law,
GigaNet Membership Chair,
University of Strathclyde,
The Lord Hope Building,
141 St. James Road,
Glasgow, G4 0LT,
UK
tel: +44 (0)141 548 4306
email: k.komaitis@xxxxxxxxxxxx

Attachment: PPSC charter and draft PDP and WG work team charters.doc
Description: PPSC charter and draft PDP and WG work team charters.doc



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