RE: [gnso-travel-dt] Motion - Comments in relation with GNSO travel funding and policy

["Gomes, Chuck" <cgomes@xxxxxxxxxxxx>]

To which comments from Tim are you referring Olga?
 
Chuck


________________________________

        From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] On Behalf Of 
Olga Cavalli
        Sent: Tuesday, March 24, 2009 9:18 PM
        To: Gomes, Chuck
        Cc: Stéphane Van Gelder; gnso-travel-dt@xxxxxxxxx
        Subject: Re: [gnso-travel-dt] Motion - Comments in relation with GNSO 
travel funding and policy
        
        
        Thanks Chuck,
        any comments on Tim´s founds distribution suggestion for Sydney?
        regards
        Olga
        
        
        2009/3/24 Gomes, Chuck <cgomes@xxxxxxxxxxxx>
        

                Olga,
                 
                I would agree with Stephane that a motion is probably not 
needed.  I think it would be sufficient for the DT to send its recommendations 
but it is really up to the drafting team according to the procedures of the DT.
                 
                Chuck


________________________________

                        From: owner-gnso-travel-dt@xxxxxxxxx 
[mailto:owner-gnso-travel-dt@xxxxxxxxx] On Behalf Of Olga Cavalli
                        Sent: Tuesday, March 24, 2009 5:50 PM
                        To: Stéphane Van Gelder 

                        Cc: gnso-travel-dt@xxxxxxxxx
                        
                        Subject: Re: [gnso-travel-dt] Motion - Comments in 
relation with GNSO travel funding and policy
                        

                        Thanks Stephane,
                        I thought that there should be a formal request to 
constituencies with a motion in relation with the text, my mistake.
                        I will change it.
                        But on the other hand and following the exchanges of 
emails in relation with Sydney travel funds for GNSO, I am not sure what should 
the drafting team be doing.
                        Could someone give some ideas or suggestions on how to 
start?
                        Regards to all
                        Olga
                        
                        
                        2009/3/24 Stéphane Van Gelder 
<stephane.vangelder@xxxxxxxxx>
                        

                                Hi Olga,
                                
                                Thanks for that. To be honest, I'm not sure I 
understand what the motion is trying to achieve. Do we really need a motion to 
get each Council rep to go back to their respective constituencies with our 
drafting team's recommendations?
                                
                                As far as the RrC goes, Tim and I have already 
been providing our Excom with regular updates...
                                
                                Thanks,
                                
                                Stéphane
                                
                                
                                Le 23/03/09 01:26, « Olga Cavalli » 
<olgac@xxxxxxxxxxxxxxx> a écrit :
                                
                                

                                        Hi,
                                        as promised I have drafted a motion 
about our comments in relation with Travel Policy and Travel funds for GNSO 
council.
                                        I recieved no comments from the GNSO 
list about our drafted text. We did recieve some info from Kevin Wilson, does 
anyone have any comment on this regard?
                                        
                                        Here is the drafted motion:
                                        
                                        DRAFT MOTION ON TRAVEL POLICY AND 
TRAVEL FUNDS FOR GNSO 
                                        
                                        Moved: Olga Cavalli
                                        
                                        Seconded: 
                                        
                                        Whereas:
                                        

                                        *       During the Mexico meeting, 
members of the Travel Policy Drafting Team met with ICANN Staff members Kevin 
Wilson, Doug Brent and Stacy Hoffberg. 
                                        *       ICANN Staff members present in 
that meeting requested the Travel Policy Drafting Team to prepare a document 
with those ideas and requirements that GNSO has in relation with travel funding 
and travel policy. They expressed that this information could be very useful 
for them. 
                                        *       The drafting team submitted the 
recommended drafted text for GNSO comments to the GNSO Council on March 18th, 
2009.
                                        

                                        Resolve:
                                        

                                        *       Council representatives are 
asked to forward the recommendations to their respective constituencies for 
discussion and comment as applicable and be prepared to finalize the GNSO 
comments in the Council meeting on xxxxxxxxx.
                                        

                                        
                                        Your comments changes and additions are 
welcome, best regards and have a nice week.
                                        
                                        Olga
                                        
                                        
                                        
                                        
                                        
                                        
                                        
                                        
                                        2009/3/18 Stéphane Van Gelder 
<stephane.vangelder@xxxxxxxxx>
                                        

                                        
                                        Olga,
                                        
                                        Once again thanks for all your hard 
work on collating and summarising our DT's various comments.
                                        
                                        I think we have a sound text here.
                                        
                                        One question: what are the next steps? 
I don't remember having seen any response from ICANN staff on the numbers we 
asked them for... And moving on, how do we go about obtaining what has been 
requested in our summary? Should a motion be put in front of the GNSO Council?
                                        
                                        Thanks,
                                        
                                        Stéphane Van Gelder
                                        
                                        
                                        
                                        Le 18/03/09 02:50, « Olga Cavalli » 
<olgac@xxxxxxxxxxxxxxx <http://olgac@xxxxxxxxxxxxxxx> > a écrit :
                                        
                                        

                                        Hi,
                                        
                                        The Travel Drafting Team met with ICANN 
Staff in México ( Kevin Wilson, Doug Brent and Stacy Hoffberg).
                                        
                                        What we agreed during the meeting was 
that GNSO would prepare a document with those ideas and requirements that GNSO 
has in relation with travel funding and travel policy. They expressed that this 
information could be very useful for them.
                                        
                                        The drafted text is included in this 
email for your revision.
                                        
                                        Your comments are welcome, then we will 
submit it to the ICANN staff members that were present in the meeting.
                                        
                                        Best regards
                                        
                                        Olga
                                        
                                        
                                        
                                        Comments about GNSO Travel funding and 
travel policy
                                        
                                        All GNSO council members should be 
founded to attend ICANN meetings.
                                        
                                        All council members volunteer their 
time and the GNSO amount of work is a lot.
                                        
                                        The amount of work in GNSO is highly 
increasing due to the GNSO restructuring and the different steering committees 
and working groups that council member´s participate in.
                                        
                                        GNSO must undergo restructuring and 
this enormous task is unbudgeted and no additional resource is allocated for 
this purpose.  Hence, extended travel funding especially in this period
                                        is required. If there is additional 
work, then there is a need for additional funding resources.
                                        The workload of the GNSO is, at least 
in these times, enormous and it would be unrealistic for the structures to work 
by volunteers being stretched beyond limits especially without travel support. 
This support may include WG and DT members as the Constituencies may nominate.
                                        
                                        It could be good if constituencies 
receive the travel funds and they distribute these funds among their members 
with flexibility.
                                        
                                        The budgeted amount for GNSO should be 
monetized and divided equally between Constituencies (possibly SGs if there is 
a proliferation of Constituencies).
                                        
                                        Constituency allocation should be 
transparent but at the discretion of the Constituency.
                                        
                                        If in one Financial Year a Constituency 
does not utilize and saves its allocation, that allocation should be reserved 
and rolled over into travel reserves for the next FY in addition to the budget 
allocation for the next.
                                        
                                        A growth in the active participation of 
ALL GNSO Councilors in ICANN meetings may enhance the face to face work of GNSO 
making it more efficient and also it may also benefit the work on 
teleconference meetings.
                                        
                                        It may also benefit the participation 
by a broader spectrum of the GNSO community. 
                                         Travel funding should not impact 
registrar or registry fees.
                                        
                                        According to the proposed budget 
documents, ICANN expects revenues that will be $13 million "in excess" of 
ICANN's budget for FY10.
                                        
                                        A rough estimate of the extra cost of 
funding all councilors' funding for next year is $200K.
                                        
                                        It could be useful to know a detailed 
breakdown of the GNSO travel support budget.
                                        
                                        Also it could help knowing the travel 
support provided to the GNSO today and the monetary amount of travel support 
for ALL GNSO Councilors.