[gtld-council] Brussels Committee meeting on new gTLDs PDP - new dates Thursday 11 May 06 to Saturday 13 May 06 - and information on travel support

["Bruce Tonkin" <Bruce.Tonkin@xxxxxxxxxxxxxxxxxx>]

Hello All,

First my apologies for the delay in getting back to you with firm information 
on dates and travel arrangements since my email last week:
http://forum.icann.org/lists/gtld-council/msg00102.html

There has been a lot of work going on behind the scenes by the ICANN staff in 
finalising travel funding, meeting location, and dates.  Unfortunately since my 
last email, I found out that I would not be available to attend a meeting later 
in May due to other work commitments.  I have therefore reverted to the 
alternative set of dates when most committee members seem to be available based 
on the information provided to the GNSO Secretariat.   I realize that this is 
close the INTA conference May 6-10 in Toronto 
(http://www.inta.org/annual/2006/index.html ) that several Council members will 
be attending, but hopefully they can either arrive a bit later, or attend via 
teleconference.


The basic details are:

Dates: Thursday 11 May 06 to Saturday 13 May 06

Location: Renaissance Brussels Hotel
http://marriott.com/property/propertypage/BRUBR 


Meeting purpose: 
================

To complete work on Term of Reference 4 - "Policy to Guide Contractual 
Conditions for New Top Level Domains" (see 
http://www.icann.org/announcements/announcement-06dec05.htm) of the new gTLD 
policy development process (PDPDec05), so that we can complete an Initial 
Report by the ICANN meeting in Marrakech, Morocco.


ICANN funding available:
========================

There will be ICANN funding for one member per constituency, one of  
the nominating committee appointees to Council, plus funding for the  
GNSO Committee Chair.  

The funding will consist of economy class airfares,  hotel room, and lunches 
during the meeting.    Attendees will be responsible for their own breakfast/ 
dinners and other incidental expenses.

The representatives from each constituency should decide which representative 
should receive funding for this meeting, and notify the GNSO Secretariat (Glen 
de Saint Géry).   Glen will then provide information on what ICANN forms will 
need to be filled out to receive funding, and provide information on how to 
arrange flights (e.g approved ICANN travel agency etc).

Please note that this funding is made available as a special case.  Any future 
funding of GNSO related meetings will need to be considered as part of the 
ICANN operating plan for the 2006/2007 financial year, and approved by the 
ICANN Board as part of the normal budget approval process.


Audio-visual facilities for remote participation
==================================================

There will be an audio conference link, Internet connection, and  
projector at the meeting venue.  We will also be using remote  
participation technology to enable Committee members who cannot attend in  
person to participate on line.   The ICANN staff are currently trialling a 
potential solution that meets the requirements identified so far, and anyone 
wanting to participate in such trials prior to the meeting should contact the 
GNSO Secretariat.


Attendance:
===========

As per the Washington meeting, each constituency is entitled to have three 
representatives attend the meeting in-person and participate in the 
discussions.   The three nominating committee appointees to the Council are 
also welcome to attend.   In addition any members of the PDPFeb06 task force 
are welcome to attend as observers.    

Other observers are possible, but space will be limited.  A recording will be 
made of the meeting, and any meeting materials will be made public.


Please confirm with the GNSO Secretariat your attendance -- either  
remotely or in-person -- so logistical arrangements can be completed.

Regards,
Bruce Tonkin