RE: [gnso-osc-ccc] RE: GNSO Communications and Coordination Team (CCT)

["Mason Cole" <masonc@xxxxxxxxxxxxx>]

Serdar -

 

I'm sorry to learn of the connection problem.  I hope it will be
remedied by the time we meet again.

 

I'll look forward to talking with you during our first teleconference.

 

Mason

 

________________________________

From: Serdar Acir [mailto:serdaracir@xxxxxxxxxxxx] 
Sent: Monday, March 02, 2009 2:04 AM
To: Mason Cole; gnso-osc-ccc@xxxxxxxxx
Cc: robert.hoggarth@xxxxxxxxx; jahedlund@xxxxxxxxxxx; Ken Bour
Subject: Re: [gnso-osc-ccc] RE: GNSO Communications and Coordination
Team (CCT)

 

Hi Mason,

We have a problem with the connection phone number from Turkey. I
looking into joining the team as soon as it is resolved.

 

Serdar

        ----- Original Message ----- 

        From: Mason Cole <mailto:masonc@xxxxxxxxxxxxx>  

        To: gnso-osc-ccc@xxxxxxxxx 

        Cc: robert.hoggarth@xxxxxxxxx ; jahedlund@xxxxxxxxxxx ; Ken Bour
<mailto:ken.bour@xxxxxxxxxxx>  

        Sent: Sunday, March 01, 2009 11:26 PM

        Subject: [gnso-osc-ccc] RE: GNSO Communications and Coordination
Team (CCT)

         

        Thanks to everyone who attended the meeting today, both here in
town and by phone.  It was a productive discussion and I'm encouraged
that we'll be able to produce some quality recommendations to the GNSO.
Thank you as well to Julie, Ken and Rob for their continued good
support.  

         

        When Julie gets the minutes and notes ready I'll forward them
out to the team.  

         

        Also, I'd suggest we meet again either late next week or
sometime the week of the 16th.  How does that range work for everyone?

         

        Mason

         

        
________________________________


        From: Mason Cole 
        Sent: Thursday, February 26, 2009 2:39 PM
        To: 'gnso-osc-ccc@xxxxxxxxx'
        Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Ken
Bour
        Subject: RE: GNSO Communications and Coordination Team (CCT)

         

        Colleagues -

         

        There's been some confusion over the time designated for our
meeting Sunday.  It will be held from 11:00-12:30 in meeting room Don
Diego 4.  I gave you the incorrect time below and apologize for doing
so.

         

        Also, the meeting information now has been posted on the CCT
Wiki at https://st.icann.org/icann-osc/index.cgi?osc_communications_team
<https://st.icann.org/icann-osc/index.cgi?osc_communications_team> :

         

        Also attached are the following:

         

        1.  Draft Board Recommendation Checklist that correlates to the
recommendations in the slide deck -- this could be a framework for a
project management checklist, once the team decides its projects/tasks.

         

        2.  Draft Recommendation Background Document that provides the
detailed references from the BGC report for each item on the checklist.

         

        3.      Final Kick-Off Meeting Slides with Notes providing
references to the BGC report for the recommendation slides. 

         

        Once again, here's the meeting info, including remote
participation information:

         

        Kick-Off Meeting of the OSC Communications Team

         

        Sunday, 1 March 2009 in Mexico City 1700 UTC/1100 Mexico City

        (0900 PST, 1200 EST, 1500 Buenos Aires, 1700 London, 1800 CET)

         

        Sheraton Centro Historico, Don Diego #4 Room

         

        Click on the link below and use the same dial-in numbers.
PASSCODE: GNSO 2

        https://st.icann.org/gnso-council/index.cgi?call_in_numbers
<https://st.icann.org/gnso-council/index.cgi?call_in_numbers> 

         

        Please feel free to email me with any questions.  I'm looking
forward to getting started.

         

        Mason

         

        
________________________________


        From: Mason Cole 
        Sent: Thursday, February 19, 2009 1:46 PM
        To: 'gnso-osc-ccc@xxxxxxxxx'
        Cc: 'robert.hoggarth@xxxxxxxxx'; 'jahedlund@xxxxxxxxxxx'; Mason
Cole
        Subject: GNSO Communications and Coordination Team (CCT)

         

        Dear colleagues:

         

        First, thank you for volunteering your time for the OSC
Communications and Coordination Team (CCT).  I've had the privilege of
meeting several of you already and am looking forward to meeting the
rest of you in Mexico City, and to working together on this part of the
GNSO's reform effort.

         

        I'm not a fan of long e-mails, but this one may be necessarily
so as I want to give you some early information about our work team and
get ourselves set up for beginning our work in Mexico City.

         

        To that end:

         

        Orientation call

        ICANN has thoughtfully arranged for an orientation call prior to
our first meeting.  You should have received an e-mail from Glen de
Saint Gery (if not, I'm attaching it here) noting the two available
times: 

         

        *       Tuesday, 24 February at 6:00 UTC 
        *       Tuesday, 24 February at 17:00 UTC 

         

        Please note this two different meeting times, but each will
cover the same content.  You don't have to attend both - just pick the
one that fits your schedule best.  The call is designed to get us all
oriented to the work in advance so we can have the administrative
work/questions out of the way by the time we meet in Mexico City.
Here's the briefing agenda:

         

        1.     GNSO Improvements Process Background and Key Objectives

        2.     Five Main Areas of Improvement     
        3.     New GNSO Council Organization     
        4.     Steering Committee and Work Team Organization   
        5.     Work Team Rules   
        6.     Initial Work Team Activities 
        7.     Questions and Discussion

         

        First meeting in Mexico City

        I've arranged for us to meet as a group on Sunday, 1 March from
11:30 to 13:00.  We'll meet in Don Diego 4 at the venue hotel.  

         

        If you're not planning to be in Mexico City that day, or at all,
remote participation will be available.  Glen (copied on this e-mail)
will provide call-in details shortly.

         

        Agenda for first meeting

        Here's my suggestion for an agenda next Sunday.  If anyone has
additions or suggestions, I'm all ears.

         

        1. Call to order and introductions

        2. Review agenda

        3. Review and discussion of CCT charter (delineation of current
problems, desired outcomes, deliverables and timelines)

        4. Timeline for interim CCT chair and procedures for selecting
permanent chair; select vice-chair

        5. Procedures for finalizing CCT charter, including proposed
timeline.

        6. Agree to regular teleconference meeting times

        7. All other business 

         

        CCT objectives

        The overall objective of the team consists of the following two
points:

        *       Improve communications within the GNSO 
        *       Improve communications between the GNSO and other
entities 

         

        Throughout the BGC report that began the GNSO improvements
process, there are several discrete points that point out shortcomings
in communication or participation, and point out times when information
needs to be provided in a faster, more accessible way.  Our work will be
focused on improving that situation.

         

        Our charter and desired outcomes

        Here's a link to our work team charter:
https://st.icann.org/icann-osc/index.cgi?osc_communications_team 

         

        I'd like to ask each of you to review the charter prior to our
meeting.  As a first step in our discussion of agenda item (3) above,
I'll come prepared with a summary of issues to address, possible desired
outcomes and deliverables.  By no means is that meant to be final - it's
merely a starting point for the discussion.

         

        Areas of focus

        In preliminary discussions with others in the community, I
understand there are two immediate areas where part of our focus could
be directed:

        *       Website improvements for the GNSO and for ICANN broadly.
(This could be a first focus as ICANN's site architect, David Conrad, is
gathering requirements for site improvements) 
        *       Translation - as the community broadens, translation is
an issue for many who want to contribute but may be limited by language.


         

         

        Administrivia 

         

        My contact information:

                    Mason Cole

                    Office:   +1 503 459 5702

                    Cell:      +1 503 407 2555

                    e-mail:  mcole@xxxxxxxxxxx 

         

        Mailing list 

        This is at gnso-osc-ccc@xxxxxxxxx.  

         

        Staff support

        We're privileged to have staff support from Rob Hoggarth, Julie
Hedlund of ICANN.  Both are copied here.

         

        Wiki address

        The GNSO improvements wiki is at
https://st.icann.org/icann-osc/index.cgi?operations_steering_committee_o
sc 

         

        Useful links

        Link to GNSO improvements page:
http://gnso.icann.org/en/improvements/ 

         

        Link to our page on the wiki:
https://st.icann.org/icann-osc/index.cgi?osc_communications_team 

         

        Background documents

         

        GNSO Improvements Implementation Plan Final version amended 16
October 2008 -
http://www.icann.org/en/topics/gnso-improvements/gnso-improvements-imple
mentation-plan-16oct08.pdf  
        
        BGC Working Group's February 2008 Final Report  on GNSO
Improvements -
http://www.icann.org/topics/gnso-improvements/gnso-improvements-report-0
3feb08.pdf  

         

        ===========

         

        I realize there's quite a bit to absorb, but I hope you'll take
a bit of time to prepare in advance of our meeting.  If you have
questions prior, please feel free to get in touch.  I look forward to
seeing you in Mexico City.

         

        Best regards,

         

        Mason Cole

        Interim CCT Chair

         

         

         

         

        Mason Cole

         

        VP Corp. Communications

         

        -------------------------------------

         

        Oversee.net

         

        (503) 459-5702

         

        mcole@xxxxxxxxxxx 

         

        -------------------------------------

         

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