RE: [gnso-osc-csg] Action Items: OSC-CSG Work Team 24 April 2009

["Victoria McEvedy" <victoria@xxxxxxxxxx>]

Thanks Olga.  

 

I will wait for a draft of the full minutes of our meeting then from Julie and 
will then review. 

 

The text already sent is just points and much too truncated for minutes.   

 

Olga -it would help with my review to have access to the recording also and I 
would be grateful if this could be made available.     

 

Thank you and very best, 

 

Victoria McEvedy

Principal 

McEvedys

Solicitors and Attorneys 

 

 

96 Westbourne Park Road 

London 

W2 5PL

 

T:    +44 (0) 207 243 6122

F:    +44 (0) 207 022 1721

M:   +44 (0) 7990 625 169 

 

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From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] On Behalf Of Olga 
Cavalli
Sent: 27 April 2009 03:02
To: Victoria McEvedy
Cc: jahedlund@xxxxxxxxxxx; OSC-CSG Work Team
Subject: Re: [gnso-osc-csg] Action Items: OSC-CSG Work Team 24 April 2009

 

Dear Victoria,

We agreed during our Kick-off meeting in México that Julie was going to prepare 
minutes of our meetings, which are available for working team revision.

Previous meeting notes are posted on the wiki:

https://st.icann.org/icann-osc/index.cgi?osc_constituency_operation_work_team_meeting_notes

If you think that the text sent by Julie must be changed to make it more 
accurate, please send new suggested text to the list. Once agreed this text can 
be used as the base document for the meeting minutes and for the OSC report.

I hope I have captured your concerns, if you have further comments or 
suggestions do not hesitate to let me know.

Best regards 

Olga





2009/4/24 Victoria McEvedy <victoria@xxxxxxxxxx>

Sorry for not being clear Olga. 

 

I'm really saying I'd like to amend the action points if we are to be held to 
them-they don't quite capture some agreed points and they are not accurate as 
Minutes.   

 

I'm also asking where are our formal minutes?

 

Best regards, 

 

Victoria McEvedy

Principal 

McEvedys

Solicitors and Attorneys 



 

96 Westbourne Park Road 

London 

W2 5PL

 

T:    +44 (0) 207 243 6122

F:    +44 (0) 207 022 1721

M:   +44 (0) 7990 625 169 

 

www.mcevedy.eu  

Regulated by the Solicitors Regulation Authority #465972

This email and its attachments are confidential and intended for the exclusive 
use of the addressee(s).  This email and its attachments may also be legally 
privileged. If you have received this in error, please let us know by reply 
immediately and destroy the email and its attachments without reading, copying 
or forwarding the contents.

This email does not create a solicitor-client relationship and no retainer is 
created by this email communication. 

 

From: olgacavalli@xxxxxxxxx [mailto:olgacavalli@xxxxxxxxx] On Behalf Of Olga 
Cavalli
Sent: 24 April 2009 22:18
To: Victoria McEvedy
Cc: jahedlund@xxxxxxxxxxx; OSC-CSG Work Team
Subject: Re: [gnso-osc-csg] Action Items: OSC-CSG Work Team 24 April 2009

 

Dear Victoria,
I just changed you name for Veronica in my last email, my apologies!
Have a nice weekend!
Regards
Olga

2009/4/24 Olga Cavalli <olgac@xxxxxxxxxxxxxxx>

Hi,
Dear Veronica, could you please clarfy to me your last message?
I do not understand it.
Best regards and thanks in advance
Olga

2009/4/24 Victoria McEvedy <victoria@xxxxxxxxxx>

Without being pedantic is having a main points of discussion section as we have 
below a usual practice? There is a danger these summaries will stand in for 
Minutes without being minutes and I understand the full recording is posted 
online? I think we would all like to avoid editing/agreeing this sort of thing 
but I don't agree with the scope/characterization of some of the wording-but is 
it important? Apologies in advance.  

   

 

Victoria McEvedy

Principal 

McEvedys

Solicitors and Attorneys 



 

96 Westbourne Park Road 

London 

W2 5PL

 

T:    +44 (0) 207 243 6122

F:    +44 (0) 207 022 1721

M:   +44 (0) 7990 625 169 

 

www.mcevedy.eu  

Regulated by the Solicitors Regulation Authority #465972

This email and its attachments are confidential and intended for the exclusive 
use of the addressee(s).  This email and its attachments may also be legally 
privileged. If you have received this in error, please let us know by reply 
immediately and destroy the email and its attachments without reading, copying 
or forwarding the contents.

This email does not create a solicitor-client relationship and no retainer is 
created by this email communication. 

 

From: owner-gnso-osc-csg@xxxxxxxxx [mailto:owner-gnso-osc-csg@xxxxxxxxx] On 
Behalf Of Julie Hedlund
Sent: 24 April 2009 17:41
To: OSC-CSG Work Team
Subject: [gnso-osc-csg] Action Items: OSC-CSG Work Team 24 April 2009 Meeting

 

Dear Work Team Members,

 

For your review and consideration, the following are suggested action items and 
main points of discussion from today's meeting.  I welcome your questions and 
comments.  These also are posted on the wiki at: 
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team 
<https://st.icann.org/icann-osc/index.cgi?constituency_operations_team> .  
Also, please note that the next meeting will be held on Friday, May 8 at 1300 
UTC.

 

Meeting Action Items:

1.  Draft Task 1 Work Plan:

-- Julie will review constituency and stakeholder group charters and indicate 
which contain the criteria listed in subtasks 1, 2, and 3 of the Task 1 Work 
Plan.

-- Work Team members will use the table to determine possible areas of 
concern/conflict as recommendations are developed for each of the Task 1 
subtasks.

2.  Board resolution on Constituency Renewal Process -- Rob Hoggarth will 
provide information pertaining to the Board resolution on the Constituency 
Renewal Process.

 

Main Points of Discussion:

1.  Staff support

-- Discussed procedures for requesting support and the need to coordinate 
requests to ensure all Work Team needs are addressed.

-- Emphasized the commitment by staff to support the Work Team as described in 
the Charter: "V. STAFF SUPPORT The ICANN Staff assigned to the work team will 
fully support the work of the teams as directed by the Chair including meeting 
support, document drafting, editing and distribution and other substantive 
contributions when appropriate."

-- Staff suggested an action item, to which the team agreed, to produce 
preliminary information to address subtasks 1, 2, and 3 as described above.

 

2.  Text of Task 1 Work Plan

-- Agreed to the following textual change for Task 1, subtask 1, items 1 and 2: 
"1. Develop guidelines, rules, or principles for constituency participation in 
stakeholder groups." and "2. Develop guidelines, rules, or principles for 
participation in constituencies.

-- Agreed to being flexible in the implementation of the Work Plan subtasks and 
not to be tied to semantics.

 

3.  Clarification on the Timing of Board Approvals of Constituency Charters and 
Possible Conflicts with Work Team Recommendations

-- Concerns were raised concerning possible conflicts with existing 
constituency/stakeholder charters arising from the Work Team's recommendations.

-- Work Team members agreed to identify specific areas of concern within their 
subtasks, aided by a table prepared by Julie Hedlund.  (See Action Item 1 
above.)

-- Concerns also were raised respecting possible conflicts/duplication with the 
ongoing Constituency Renewal Process.  Rob Hoggarth agreed to provide 
information on the Board resolution/process.

 

Best regards,

 

Julie

 

Julie Hedlund

Policy Consultant