RE: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting

[Claudio Di Gangi <cdigangi@xxxxxxxx>]

Dear Work team,

I believe we are getting into too granular of a level of detail by recommending 
a rule concerning the nature of service on policy and executive committees. I 
see this as primarily an issue for each group to determine based on their 
unique characteristics. The length of service terms on these committees will 
vary from group to group, so setting restrictions at four years will not always 
be congruent and will be difficult to apply equally.

Service on these committees and in leadership positions involves substantial 
time commitment, resources, and dedication from volunteers, and for many, the 
subject matter & nature of the work is outside of their regular business or 
personal areas of expertise. It takes significant ongoing involvement for many 
years to become familiar with an organization this complex. There is a very 
large learning curve and this will vary among the different Groups, since they 
represent different communities and interests. Therefore, to some Groups a rule 
restricting the participation of willing volunteers could be very 
consequential, risking how effectively and efficiently the Group operates. As 
was previously highlighted by Chuck, this was one of the real risks the BGC 
noted for us to avoid during our deliberations.

That being said, I support term limits for serving in the same leadership 
position for the reasons we have previously discussed, but I would not extend 
the term limit to policy and executive committees. This is consistent with the 
BGC recommendation which we are tasked with implementing, which states: ""There 
should be term limits for constituency officers, so as to help attract new 
members and provide everyone with the chance to participate in leadership 
positions."

For this reason, I support the deletion of II. 8. A, and suggest we delete the 
qualifying language in section in II.1.c & II.4

Claudio



From: owner-gnso-osc-csg@xxxxxxxxx [mailto:owner-gnso-osc-csg@xxxxxxxxx] On 
Behalf Of Gomes, Chuck
Sent: Monday, March 29, 2010 9:59 PM
To: Julie Hedlund; gnso-osc-csg
Subject: RE: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting

I don't understand why there appear to be edits made in quotations from the BGC 
report (e.g., Section 1.1)

After finalizing this document in terms of content, I suggest that a clean MS 
Word version be created and that a new redline version be created with minor, 
non-substantial edits be done because the wording is very poor in lots of 
cases, probably because of the many edits.  I did not comment on these kinds of 
edits below.

In II.1.c, I think "A member who has served two consecutive terms on the 
Executive Committee must remain out of office for one full term prior to 
serving any subsequent term as a member of the Executive Committee." should be 
changed to "A member who has served four consecutive years on the Executive 
Committee must remain out of office for one full term prior to serving any 
subsequent term as a member of the Executive Committee."  I think the same 
change applies to II.4.

II.3.a (formerly b) has what appears to be an incomplete sentence: "should be 
open and publicly archived --with posting rights limited to members at the 
election of the".

II.9 needs some serious editing.

II.11 - Not sure a handbook is worth the effort if the recommendations are 
concisely and clearly written.

II.12 - What is the purpose of this: "We recommend that all recommendations 
above, apply also to the Contracted House Stakeholder Groups." ?  I thought the 
plan was to refer to Constituencies and SGs in all cases.

Who is the "we" in Part IV?  What is the purpose of this section?  Why are the 
subsections numbered 3.x?

This document is way too long.

Using a wiki is terribly ineffecience for such a long document.

Chuck



________________________________
From: owner-gnso-osc-csg@xxxxxxxxx [mailto:owner-gnso-osc-csg@xxxxxxxxx] On 
Behalf Of Julie Hedlund
Sent: Friday, March 26, 2010 3:48 PM
To: gnso-osc-csg
Subject: [gnso-osc-csg] Actions/Summary: 26 March 2010 Meeting
Dear Work Team members,

Here are the actions/summary from today's meeting and posted on the wiki at: 
https://st.icann.org/icann-osc/index.cgi?constituency_operations_team..  Please 
let me know if you have any changes or questions.  Our next meeting will be 
held Friday, 09 April at 1300 UTC/0600 PST/0900 EST for one hour.   Thank you 
very much.

Best regards,

Julie

Action Items:
1. Task 1, Subtask 2: (See the wiki at: 
https://st.icann.org/icann-osc/index.cgi?constituency_and_stake_holder_group_operations_work_team_task_1_subtask_2.
 )
A) CHANGES THROUGH SECTION 8:

 *   Work Team members should review all changes through Section 8. Policy and 
provide comments to the list not later than Friday, 01 April. It will be 
assumed that all changes are agreed to if no comments are received.
 *   Rafik Dammak agreed to ask Mary Wong if she had suggestions for 
alternative language for Section 8. Policy, paragraph b. "Committee meetings 
should be open for attendance by all {GROUP} members -- and at the election of 
the Constituency -- to the public."
 *   Krista Papac agreed to review Claudio DiGangi's suggested language (added 
to the wiki) to Section 4. Voting as it also could be applied to Section 1. 
Executive Committees to maintain consistency.
B) REMAINING SECTIONS: Work Team members should review the remaining sections 
of Task 1, Subtask 2 and send comments to the list:

 *   9. GNSO WG;
 *   10. Reference to Code of Practice at Annex B (and Annex B text);
 *   11. Reference to Handbook on Common Rules and Principles;
 *   12. Reference to recommendations applying to Contracted House Stakeholder 
Groups; and
 *   Part IV: Analysis

2. Task 1, Subtask 3: Julie will load the latest version from Krista on the 
wiki. Work Team members are requested to review the document in preparation for 
the meeting on Friday, 09 April.

3. Task 2: Outreach: Debbie Hughes will provide some ideas to begin the 
discussion on the Sub Team. The Sub Team members are: Debbie (leader), Olga 
Cavalli, Rafik Dammak, Claudio DiGangi, Chuck Gomes, and Michael Young.

Summary:

 *   Olga noted that Philip Sheppard, the new Chair of the Operations Steering 
Committee, has requested that the Work Team complete its work by 01 June in 
preparation for the ICANN meeting in Brussels. Olga explained to Philip that 
the Work Team might not be able to complete Task 2, but would complete the 
remaining subtasks of Task 1. She recommended that the Work Team should finish 
Task 1, Subtask 2 by the next meeting and begin a review of Task 1, Subtask 3, 
and asked Krista to send the latest version for Julie to load on the wiki.
 *   The Work Team discussed additional changes to Section 1. Elections and 
Section 4. Voting. Claudio provided revised language to the list for 
consideration. Krista agreed to review Section 1. Elections in view of 
Claudio's revised language.
 *   The Work Team agreed to retain the previous changes in Section 5. Voting. 
Rafik agreed to ask Mary Wong if she had suggestions for alternative language 
for Section 8. Policy, paragraph b. "Committee meetings should be open for 
attendance by all Constituency {GROUP} members -- and at the election of the 
Constituency -- to the public."
 *   On Task 2, Olga asked for volunteers for a Task Sub Team. Debbie Hughes 
agreed to be the leader of the Sub Team and the other volunteers were: Olga 
Cavalli, Rafik Dammak, Claudio DiGangi, Chuck Gomes, and Michael Young.
 *