RE: [gnso-vi-feb10] Face to face meeting

[Jeff Eckhaus <eckhaus@xxxxxxxxxxxxxxx>]

I know that Mikey and Roberto are working hard to get this meeting in place and 
I agree with Ken Stubbs that this is a critical meeting so may I suggest that 
the group give as some input as to possible times if you plan to participate in 
a F2F.

As much as it pains me to say this , Sunday morning would probably be the best 
time, hopefully at a more reasonable hour -9am ?


Thanks

Jeff Eckhaus



From: owner-gnso-vi-feb10@xxxxxxxxx [mailto:owner-gnso-vi-feb10@xxxxxxxxx] On 
Behalf Of Ken Stubbs
Sent: Friday, April 30, 2010 1:18 PM
To: Roberto Gaetano; Mike O'Connor; Gnso-vi-feb10@xxxxxxxxx
Subject: Re: [gnso-vi-feb10] Face to face meeting

Ken Stubbs wrote:
I believe Your wrong about Friday Roberto..

most  people will have to leave Thursday to make a Saturday am meeting . 
figuring a minimum 1 .5 hrs from plane at the gate to sitting in your seat at a 
wg meeting

from NYC absolutely earliest time would be 9:30am
Chicago                                                     9 30
los angeles                                              no non stops 13 hr flt 
would put you in meeting at 11am
Tokyo no non stops & best arrival would be mid afternoon

* this assumes that you just walk into meeting venue with bags in hand (right 
off the plane)

I could go on & on but I think you get my point..
my suggestion is early morning Sunday starting at 7:30..
this meeting is an essential one and deserves a fair placement on the icann 
schedule..  This WG is built into the "work plans of many so why not put the 
meet at a time
that allows for the largest potential participation by wg members..

BTW:
Sunday is slated on the icann website agenda for gnso workgroups.

On 4/30/2010 3:55 PM, Roberto Gaelan wrote:
If there are better options than Sat. morning, fine, let's use them.
We might end up with a doodle poll, but if there are options that we can 
exclude from start, let's do it.
>From my POV, a F2F meeting elsewhere before the Brussels meeting, which is 
>where this thread started, is not feasible because of the additional cost, 
>short notice, and possible unavailability of key players.
I thought Friday in Brussels had to be excluded because Friday was likely to be 
travel day for most, and anticipating the trip atthis point in time was a no 
starter. Am I wrong? If so, let's consider this option as well.
I thought Sunday was not a good idea because by then people would have already 
work plans in Brussels, plus the Council would be in full swingf. If I am 
wrong, we can consider this option as well.
One point should be clear: if we have a WG F2F meeting, it has to be *before* 
the presentationb to the Council, as the main purpose of this meeting is to 
finalize the proposal that is going to be presented to the Council.
Any other option?
R.


________________________________
From: Ken Stubbs [mailto:kstubbs@xxxxxxxxxxxx]
Sent: Friday, 30 April 2010 21:26
To: Roberto Gaetano
Cc: 'Mike O'Connor'; Gnso-vi-feb10@xxxxxxxxx<mailto:Gnso-vi-feb10@xxxxxxxxx>
Subject: Re: [gnso-vi-feb10] Face to face meeting
Ken Stubbs wrote:

Its even worse than Milton describes.  The currently proposed time slot would 
require many people to leave on Thursday
to insure arrival in time for a Saturday morning meeting.

Brussels is not a very popular European destination city for many of the worlds 
airlines. This necessitates
that most going to the proposed Saturday meeting will have to journey thru hubs 
like Paris, Amsterdam, London, Frankfurt, & Madrid to get to Brussels.

Anyone looking at timetables can see that the overwhelming # of connecting 
flights from these European hubs will arrive at Brussels airport "far too late" 
to make this proposed meeting.

The most considerate time discussed would be Sunday morning (noting here that 
most would still have to leave Friday to make even this meeting on a timely 
basis).



On 4/30/2010 1:47 PM, Milton L Mueller wrote:

I would agree with Eckhaus, the choice of a time should be given a bit more 
consideration. Being at a Sat. morning meeting in Brussels, requires people in 
the U.S. to leave Friday afternoon at the latest, and even those of us in 
Europe may have been planning to arrive on Saturday and don't want an extra 
hotel night. Can't you make it Sat afternoon or Sunday morning, at least?





-----Original Message-----

From: owner-gnso-vi-feb10@xxxxxxxxx<mailto:owner-gnso-vi-feb10@xxxxxxxxx> 
[mailto:owner-gnso-vi-

feb10@xxxxxxxxx<mailto:feb10@xxxxxxxxx>] On Behalf Of Jeff Eckhaus

Sent: Friday, April 30, 2010 12:52 PM

To: 'Mike O'Connor'; Gnso-vi-feb10@xxxxxxxxx<mailto:Gnso-vi-feb10@xxxxxxxxx>

Subject: RE: [gnso-vi-feb10] Face to face meeting





Mikey,





Do you know if most of the can make that time either remotely or in

person?



I am not sure about others but I had already made plans for arrival in

Brussels and will be there on Saturday afternoon, so cannot participate

either way. This might be the case for many others as they may be in

the air at that time





Jeff Eckhaus



-----Original Message-----

From: owner-gnso-vi-feb10@xxxxxxxxx<mailto:owner-gnso-vi-feb10@xxxxxxxxx> 
[mailto:owner-gnso-vi-

feb10@xxxxxxxxx<mailto:feb10@xxxxxxxxx>] On Behalf Of Mike O'Connor

Sent: Friday, April 30, 2010 8:04 AM

To: Gnso-vi-feb10@xxxxxxxxx<mailto:Gnso-vi-feb10@xxxxxxxxx>

Subject: [gnso-vi-feb10] Face to face meeting





hi all,



here's an update on where things are at with assembling face to face.

the topic has been on our (Roberto's and my) radar for several weeks

and here's a snapshot of where we're at.



we think the best opportunity for a face to face gathering is the

Saturday morning at the start of the Brussels meeting.  this isn't what

we would go for in a perfect world where we had unlimited time, lots of

budget and people could get away from their regular jobs.  but it'll

have to do.  kinda like consensus decisions -- it's not our favorite

solution, but it's the best we can see.



so we've asked Glen to schedule us a 9-12 slot on Saturday morning.

are some thoughts;



-- the WG needs to meet as a group before we present our work to the

GNSO Council on Sunday (and before we have our workshop with the

broader community on Wednesday)



-- Saturday afternoon is scheduled to be a conversation between Kurt

and the GNSO about the DAG and we figure there's no way we can compete

with that



-- the GNSO topics scheduled for Saturday morning aren't quite so

crucial, so some Councilors might be able to break way to join us, at

least for a while



-- we asked for a longer slot because while the WG may not need the

whole 3 hours, we think it's easier to shorten the meeting at the last

minute than lengthen it



-- it's pretty hard to get people to Brussels before Saturday, and also

really hard on the conference-scheduling people to support us, so we

considered and dropped the idea of meeting on Friday



-- we'll provide remote participation for the meeting and will actively

use Adobe to run the meeting so that remote participants won't be

disadvantaged too much (except with regard to sleep)



-- the Sunday GNSO-Council slot will stay the same -- 30-45 minutes --

and will be focused on presenting where we are so far and getting

Council feedback



that concludes my report.  :-)



mikey







- - - - - - - - -

phone   651-647-6109

fax            866-280-2356

web     www.haven2.com<http://www.haven2.com>

handle  OConnorStP (ID for public places like Twitter, Facebook,

Google, etc.)