Re: [gnso-travel-dt] Re: TRAVEL DRAFTING TEAM COMMENTS NEEDED - Travel funding request from the Vertical Integration WG co-chairs

[Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>]

Olga,

We are just days away from Brussels. What should I tell the VI WG co-chairs 
(neither have committed to being in Brussels without funding at this point as 
far as I know)?

Thanks,

Stéphane

Le 26 mai 2010 à 17:17, Olga Cavalli a écrit :

> Stéphane,
> as chair of the drafting team I am not in the position of deciding anything, 
> my role is just facilitating the dialogue and help sumarizing what was said 
> in the list.
> Based on what was written here I understand that for this next meeting in 
> Brussels one of the co-chairs of the Vi working group will be there and the 
> other can participate remotely.
> If this is correct then you should communicate this to the group. If not 
> please lets continue with the exchange of ideas.
> Also please note that during the meeting with Travel staff in Brussels we 
> will bring this issue as a topic of our agenda.
> Regards
> Olga
> 
> 
> 2010/5/26 Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>
> Olga,
> 
> What is the decision you are making as chair of this DT? I am happy to 
> communicate whatever decision you make to the co-chairs, as Council liaison.
> 
> Thanks,
> 
> Stéphane
> 
> Le 25 mai 2010 à 23:41, Olga Cavalli a écrit :
> 
>> Hi,
>> thanks everyone for the active exchange of ideas.
>> 
>> As I have mentioned before, the Travel drafting team has already scheduled a 
>> meeting with Kevin Wilson and Icann travel staff in Brussels to discuss this 
>> and other issues of interest related with travel funding, like participation 
>> in Board meeting  on Fridays and possible funded participation in outreach 
>> activities.
>> 
>> All of you are welcome to join in this meeting, I will send an email before 
>> to organize these items in the agenda and summarizing comments that have 
>> been already expressed in this list, also any other ideas are welcome.
>> 
>> As per the participation of VI co-chairs in Brussels, for what I have read 
>> in the list one possible situation could be:
>> 
>> - one co chair is participating
>> - the other co chair could participate remotely
>> 
>> Is this correct?
>> 
>> As per remote charing, I did this in Nairobi with the OSC CSG WT that I 
>> chair , as I was not be there for personal reasons, and the meeting went 
>> very well.
>> 
>> Another question, which would be the way to communicate this to the 
>> co-chairs? Are you Stéphane as liaison to the group the one to communicate 
>> this or it should be done by the GNSO?
>> 
>> Your comments are welcome and thanks again.
>> 
>> Regards
>> Olga
>> 
>> 
>> 
>> 2010/5/25 <tim@xxxxxxxxxxx>
>> Thanks Maria. Completely agree.
>> 
>> Tim
>> From: Maria Farrell <maria.farrell@xxxxxxxxx>
>> Date: Tue, 25 May 2010 13:58:46 -0400
>> To: Stéphane Van Gelder<stephane.vangelder@xxxxxxxxx>
>> Cc: Avri Doria<avri@xxxxxxx>; <gnso-travel-dt@xxxxxxxxx>
>> Subject: Re: [gnso-travel-dt] Re: TRAVEL DRAFTING TEAM COMMENTS NEEDED - 
>> Travel funding request from the Vertical Integration WG co-chairs
>> 
>> Well that all sounds pretty reasonable to me: i.e. the travel can't be 
>> supported this time but Avri's suggestion for making slots available could 
>> help in the future.  It seems that the group can manage well enough without 
>> a co-chair being physically present on this occasion, and there is no need 
>> to risk adding a precedent to the ever-expanding set of exceptions and 
>> emergencies.
>>  
>> All the best, Maria
>> 
>> 2010/5/25 Stéphane Van Gelder <stephane.vangelder@xxxxxxxxx>
>> 
>> Sorry, I absolutely did not need to imply that they were unwilling to pay, 
>> of course they may not have the means. As stated before, I don't even think 
>> there's any need for discussion on the fact that they are working to help 
>> Icann and therefore, whether they have the means or not, should not be 
>> expected to foot the bill for coming. On the other hand, if Icann puts on 
>> proper remote participation capabilities, they don't need to be physically 
>> there so that works as well. I can coordinate the meeting on the ground, if 
>> that is the option they run with.
>> 
>> Stéphane
>> 
>> Le 25 mai 2010 à 19:10, Avri Doria a écrit :
>> 
>> >
>> > Hi,
>> >
>> > Have the council liaison chair the meeting with the assistance of the 
>> > Policy Staff coordinator for the Working Group?
>> >
>> > Note: it may not be a willingness to pay, it may also be the ability to 
>> > pay.
>> >
>> > a.
>> >
>> > On 25 May 2010, at 13:07, Stéphane Van Gelder wrote:
>> >
>> >> What should we do if none of the co-chairs are willing to pay their own 
>> >> way to come?
>> >>
>> >> Le 25 mai 2010 à 18:31, Avri Doria a écrit :
>> >>
>> >>>
>> >>> Hi,
>> >>>
>> >>> If at least one of the co-chairs will be there. I am probably ok with 
>> >>> the answer.  And assuming that there will be good remote facilities in 
>> >>> the meeting room, the WG should be able to get by.
>> >>>
>> >>> a.
>> >>>
>> >>> On 25 May 2010, at 12:23, Stéphane Van Gelder wrote:
>> >>>
>> >>>> You make a good point and I was asking myself the same question. We can 
>> >>>> work on a long-term solution, but I frankly don't see any way of coming 
>> >>>> up with one for this short term need.
>> >>>>
>> >>>> I was thinking I should go back to the VI co-chairs and tell them that 
>> >>>> there's really nothing that can be done at such short notice.
>> >>>>
>> >>>> Do people agree with that approach?
>> >>>>
>> >>>> Stéphane
>> >>>>
>> >>>> Le 25 mai 2010 à 18:18, Avri Doria a écrit :
>> >>>>
>> >>>>>
>> >>>>>
>> >>>>> On 25 May 2010, at 09:16, Stéphane Van Gelder wrote:
>> >>>>>
>> >>>>>> But I think the important point here is: can the Council as a whole 
>> >>>>>> step in and donate a slot in cases such as these, and would that be a 
>> >>>>>> fair and practical way of dealing with issues such as this one?
>> >>>>>
>> >>>>>
>> >>>>> Something like:
>> >>>>>
>> >>>>> Every SG will donate N (orN/2 depending on the number of slots 
>> >>>>> available to the SG) travel slots a year for emergency needs such as 
>> >>>>> getting a WG chair to a meeting?  And if this is what the team decides 
>> >>>>> I will take it back to the NCSG with my personal support (yes and 
>> >>>>> including the recommendation that we would do our fair share)
>> >>>>>
>> >>>>> But who would go first to solve the issue this time?  Obviously 
>> >>>>> sometimes the person is a member of a particular SG group so hopefully 
>> >>>>> they can do this.  But sometime she or he won't be.
>> >>>>>
>> >>>>> Otherwise, are there any suggestions on the way to solve this since 
>> >>>>> mine seems so very shot down.
>> >>>>>
>> >>>>> a.
>> >>>>>
>> >>>>>
>> >>>>
>> >>>
>> >>>
>> >>
>> >
>> >
>> 
>> 
>> 
>> 
> 
>